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<p class="MsoNormal"><span style="font-family:"Cambria",serif">Dear EIC Project Team:</span><o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Cambria",serif">Here we go again! It is time to start preparations for the upcoming OPA IPR for CD-3B on January 7-9 at BNL. We received the green light from OPA to move forward with our proposed draft charge (no
changes since the Kickoff Meeting) and agenda. The SCs will remain the same, but we are awaiting the names of the reviewers. The calendar holds for the Dry Runs on December 2 & 9 will be sent out in the next few days. Optional page turns for each subcommittee
will be self-organized by the POCs and their admins for next week. The <a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__brookhavenlab.sharepoint.com_sites_eRHIC_PREP-5FOPA-5FCD-2D3B&d=DwMFAg&c=CJqEzB1piLOyyvZjb8YUQw&r=d0KG5O9luo0FhuYP-_C2VbpBNln9iudksZOBnX13nypLFx5Y3VKB85tQJ8VLc-jR&m=GBtsZod94s67kK71P8FmYsL5naWQ-vZdtN04gSJkKn-0OkdvIrJ_qKhPbqD2h7Cs&s=XIFGHzXdma1tcLfkDrIGdixaTOsSS4gGMJ3-Q0zAYMU&e=">
<span class="msosmartlink">prep site</span></a> is live and provides the draft agenda, PPT template, and Guidance Document. Talks should be similar to what was done for the Director’s Review. Cathy Lavelle will be in contact with document owners regarding
needed updates. Please review the attached Draft Agenda. </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Cambria",serif"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Cambria",serif">Prep Timeline: </span>
<o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="color:#323130;mso-list:l0 level1 lfo1;background:white">
<span class="fontsizemedium"><span style="font-size:12.0pt;font-family:"Cambria",serif">Nov. 13- P6 frozen (tentative)</span></span><span style="font-size:12.0pt;font-family:Aptos"><o:p></o:p></span></li><li class="nospacingabove" style="color:#323130;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l0 level1 lfo1;background:white">
<span class="fontsizemedium"><span style="font-family:"Cambria",serif">Week of Nov. 18 - Page Turns</span></span><o:p></o:p></li><li class="nospacingabove" style="color:#323130;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l0 level1 lfo1;background:white">
<span class="fontsizemedium"><span style="font-family:"Cambria",serif">Nov 22- Cost and schedule slides from Project Controls posted to prep site</span></span><o:p></o:p></li><li class="MsoNormal" style="color:#323130;mso-list:l0 level1 lfo1;background:white">
<span class="fontsizemedium"><span style="font-size:12.0pt;font-family:"Cambria",serif">Nov. 26 - Speakers post draft talks to the prep site</span></span><span style="font-size:12.0pt;font-family:Aptos"><o:p></o:p></span></li><li class="MsoNormal" style="color:#323130;mso-list:l0 level1 lfo1;background:white">
<span class="fontsizemedium"><span style="font-size:12.0pt;font-family:"Cambria",serif">Dec. 2 - Dry Runs
</span></span><span style="font-size:12.0pt;font-family:Aptos"><o:p></o:p></span></li><li class="MsoNormal" style="color:#323130;mso-list:l0 level1 lfo1;background:white">
<span class="fontsizemedium"><span style="font-size:12.0pt;font-family:"Cambria",serif">Week of Dec. 2/9 - Pre-Meeting w/ Committee </span></span><span style="font-size:12.0pt;font-family:Aptos"><o:p></o:p></span></li><li class="MsoNormal" style="color:#323130;mso-list:l0 level1 lfo1;background:white">
<span class="fontsizemedium"><span style="font-size:12.0pt;font-family:"Cambria",serif">Dec. 2 - Site released (tentative pending pre-meeting date)</span></span><span style="font-size:12.0pt;font-family:Aptos"><o:p></o:p></span></li><li class="MsoNormal" style="color:#323130;mso-list:l0 level1 lfo1;background:white">
<span class="fontsizemedium"><span style="font-size:12.0pt;font-family:"Cambria",serif">Dec. 3 - Supporting documents posted to the prep site for PM review</span></span><span style="font-size:12.0pt;font-family:Aptos"><o:p></o:p></span></li><li class="MsoNormal" style="color:#323130;mso-list:l0 level1 lfo1;background:white">
<span style="font-size:12.0pt;font-family:"Cambria",serif">Week of Dec. 9-Practice Drill Downs
</span><span style="font-size:12.0pt;font-family:Aptos"><o:p></o:p></span></li><li class="nospacingabove" style="color:#323130;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l0 level1 lfo1;background:white">
<span class="fontsizemedium"><span style="font-family:"Cambria",serif">Dec 13- Supporting docs are posted/released to the committee </span></span><o:p></o:p></li><li class="MsoNormal" style="color:#323130;mso-list:l0 level1 lfo1;background:white">
<span class="fontsizemedium"><span style="font-size:12.0pt;font-family:"Cambria",serif">Week of Dec. 16 (tentative)-Dress Rehearsals</span></span><span style="font-size:12.0pt;font-family:Aptos"><o:p></o:p></span></li><li class="nospacingabove" style="color:#323130;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l0 level1 lfo1;background:white">
<span class="fontsizemedium"><span style="font-family:"Cambria",serif">Dec 17- Speakers post final talks to the prep site for QA</span></span><o:p></o:p></li><li class="MsoNormal" style="color:#323130;mso-list:l0 level1 lfo1;background:white">
<span class="fontsizemedium"><span style="font-size:12.0pt;font-family:"Cambria",serif">Dec. 20 - Presentations are posted on the review site/ released to committee </span></span><span style="font-size:12.0pt;font-family:Aptos"><o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l0 level1 lfo1;background:white"><span style="font-size:12.0pt;font-family:"Cambria",serif;color:#323130">Dec. 23-Jan. 3-Enjoy the holidays!
</span><span style="font-size:12.0pt;font-family:Aptos"><o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l0 level1 lfo1;background:white"><span style="font-size:12.0pt;font-family:"Cambria",serif;color:black">January 7-9- Review at BNL
</span><span style="font-size:12.0pt;font-family:Aptos"><o:p></o:p></span></li></ul>
<p style="mso-margin-top-alt:5.0pt;margin-right:0in;margin-bottom:0in;margin-left:.5in;margin-bottom:.0001pt;background:white">
<span style="font-family:"Cambria",serif;color:black"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Cambria",serif">Review POCs and Admins:</span><o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l1 level1 lfo2">
<span style="font-family:"Cambria",serif">Review Coordination-Alyssa Petrone</span><o:p></o:p></li><li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l1 level1 lfo2">
<span style="font-family:"Cambria",serif">Support Coordination-Caitlin Hoffman</span><o:p></o:p></li><li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l1 level1 lfo2">
<span style="font-family:"Cambria",serif">Plenary- Luisella Lari, Admin- Mary Ellen Thelen</span><o:p></o:p></li><li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l1 level1 lfo2">
<span style="font-family:"Cambria",serif">SC1 Injectors- Sergei Nagaitsev, Admin-Dana Macciola</span><o:p></o:p></li><li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l1 level1 lfo2">
<span style="font-family:"Cambria",serif">SC2 Collider- Christoph Montag, Admin-Christina Blas</span><o:p></o:p></li><li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l1 level1 lfo2">
<span style="font-family:"Cambria",serif">SC3- Global Accelerator System- Jim Fast/Katherine Wilson, Christine Fragapane/Tammy Dellaiacono</span><o:p></o:p></li><li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l1 level1 lfo2">
<span style="font-family:"Cambria",serif">SC4 Detector- Rolf Ent/Elke Aschenauer, Admin- Anna Mendez</span><o:p></o:p></li><li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l1 level1 lfo2">
<span style="font-family:"Cambria",serif">SC5 Infrastructure- Charles Folz, Admin-Kris Schoefer</span><o:p></o:p></li><li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l1 level1 lfo2">
<span style="font-family:"Cambria",serif">SC6 Cost & Schedule- Cathy Lavelle/Kelly Krug, Admin-Donna Rassner</span><o:p></o:p></li><li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l1 level1 lfo2">
<span style="font-family:"Cambria",serif">SC7 Project Management- Luisella Lari, Admin-Mary Ellen Thelen
</span><o:p></o:p></li><li class="MsoListParagraph" style="mso-list:l1 level1 lfo2"><span style="font-family:"Cambria",serif">Answers to Questions- Jim Yeck, Admin- Caitlin Hoffman
</span><o:p></o:p></li></ul>
<p class="MsoNormal"><span style="font-family:"Cambria",serif"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Cambria",serif">We will continue to send regular updates as plans develop.
</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Cambria",serif"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Cambria",serif">Sincerely, </span>
<o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Cambria",serif">Jim </span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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