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<body lang="EN-US" link="#0563C1" vlink="#954F72" style="word-wrap:break-word">
<div class="WordSection1">
<div id="mail-editor-reference-message-container">
<div>
<div>
<div>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Cambria",serif;color:black">To the EIC Team,</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Cambria",serif;color:black"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Cambria",serif;color:black">We understand there has been confusion on who will be joining the review from the Bldg 1005S Seminar Room this week. Please note, the review is VIRTUAL. The entire
committee and all DOE observers will all be </span><span style="font-size:12.0pt;font-family:"Cambria",serif">participating on zoom per DOE’s request. Lab Leadership, speakers, and a select few key contributors will connect from the Bldg 1005S 3<sup>rd</sup>
Floor Seminar Room to utilize the sound system when presenting and answering questions based on the charge. The charge questions are much more narrowly focused on subproject execution and less technical than other reviews in the past. If you are a part of
this group, you have been contacted by a separate email. We apologize we cannot accommodate everyone in-person. We will be diligently monitoring the zoom chat and raise hand feature in the event someone on zoom needs to speak or contribute. It is our hope
the next DOE review will be in-person with all of us together in one place. Thank you for your understanding. </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Cambria",serif"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Cambria",serif">Thank you,</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Cambria",serif"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Cambria",serif">Caitlin<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Cambria",serif"><o:p> </o:p></span></p>
<div>
<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b>From:</b> Hoffman, Caitlin <br>
<b>Sent:</b> Tuesday, July 29, 2025 6:50 PM<br>
<b>Subject:</b> DOE/SC Focused EIC Review Speakers and Contributors<o:p></o:p></p>
</div>
</div>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="xxxxxxxxmsonormal"><span style="font-family:"Cambria",serif">Dear EIC Project Team:</span><o:p></o:p></p>
<p class="xxxxxxxxmsonormal"><span style="font-family:"Cambria",serif"> </span><o:p></o:p></p>
<p><span style="font-size:11.0pt;font-family:"Cambria",serif">We are a one week away from the upcoming virtual DOE/SC Focused Status Review scheduled on August 5-7, 2025. Thank you for your contributions towards preparing documentation and presentations! All
EIC team members are welcome to join the review virtually via the zoom link in the Outlook invite. If you did not receive the Outlook and would like to attend, please contact Caitlin Hoffman. A limited group of speakers and contributors will join from the
Bldg 1005S 3<sup>rd</sup> Floor Seminar Room to ensure optimal sound quality for the committee on zoom. If you are a part of this group, you were already contacted separately from this email. Other important logistical and schedule information is provided
below.</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
<p class="xxxxxxxxmsonormal"><span style="font-family:"Cambria",serif"> </span><o:p></o:p></p>
<p class="xxxxxxxxmsonormal"><span style="font-family:"Cambria",serif">Link to review site:
<a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__brookhavenlab.sharepoint.com_sites_EICReviews_95_SitePages_Home.aspx&d=DwMGaQ&c=CJqEzB1piLOyyvZjb8YUQw&r=d0KG5O9luo0FhuYP-_C2VbpBNln9iudksZOBnX13nypLFx5Y3VKB85tQJ8VLc-jR&m=nKJP9-V0wqWzWeyz4i_EaNRLtWGafLyEmG7nar8MVnqskUyTgpRdOdlvWBat8UvW&s=-q-Axc_Tp2httajmbeN6u-v6qe_xM7jvBOCYRVXLw2E&e=">
<span style="font-family:"Calibri",sans-serif">DOE OPA Focused Review of the Electron-Ion Collider - Home</span></a></span><o:p></o:p></p>
<p class="xxxxxxxxmsonormal"><span style="font-family:"Cambria",serif"> </span><o:p></o:p></p>
<p class="xxxxxxxxmsonormal"><b><span style="font-family:"Cambria",serif">Schedule Highlights
</span></b><o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="xxxxxxxxmsonormal" style="mso-list:l7 level1 lfo1"><b><span style="font-family:"Cambria",serif">Tuesday, August 5<sup>th</sup> </span></b><o:p></o:p></li></ul>
<ul style="margin-top:0in" type="disc">
<ul style="margin-top:0in" type="circle">
<li class="xxxxxxxxmsonormal" style="mso-list:l7 level2 lfo1"><span style="font-family:"Cambria",serif">Plenary Session<b>
</b>starts at <b>10:45 am</b> ET</span><o:p></o:p></li><li class="xxxxxxxxmsonormal" style="mso-list:l7 level2 lfo1"><span style="font-family:"Cambria",serif">Hosted Lunch
<u>for those required in-person</u> </span><o:p></o:p></li><li class="xxxxxxxxmsonormal" style="color:black;mso-list:l7 level2 lfo1"><span style="font-family:"Cambria",serif">No organized review dinner. Homework questions from the Review Committee will be sent out by the Project Director to Session POCs with assignments.
The slides will be draft on the prep area of the SharePoint site. </span><o:p></o:p></li></ul>
</ul>
<p class="xxxxxxxxmsonormal" style="margin-left:1.0in"><span style="font-family:"Cambria",serif"> </span><o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="xxxxxxxxmsonormal" style="mso-list:l2 level1 lfo2"><b><span style="font-family:"Cambria",serif">Wednesday, August 6<sup>th</sup></span></b><o:p></o:p></li></ul>
<ul style="margin-top:0in" type="disc">
<ul style="margin-top:0in" type="circle">
<li class="xxxxxxxxmsonormal" style="mso-list:l2 level2 lfo2"><span style="font-family:"Cambria",serif">Tentative EIC Team run-through of Response to Questions at 9:00-10:00am ET
</span><o:p></o:p></li><li class="xxxxxxxxmsonormal" style="mso-list:l2 level2 lfo2"><span style="font-family:"Cambria",serif">Response to Questions Session to start at 10:30 am ET
</span><o:p></o:p></li><li class="xxxxxxxxmsonormal" style="mso-list:l2 level2 lfo2"><span style="font-family:"Cambria",serif">Hosted Lunch
<u>for those in-person</u> </span><o:p></o:p></li></ul>
</ul>
<p class="xxxxxxxxmsonormal" style="margin-left:1.0in"><span style="font-family:"Cambria",serif"> </span><o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="xxxxxxxxmsonormal" style="mso-list:l0 level1 lfo3"><b><span style="font-family:"Cambria",serif">Thursday, August 7<sup>th</sup>
</span></b><o:p></o:p></li></ul>
<ul style="margin-top:0in" type="disc">
<ul style="margin-top:0in" type="circle">
<li class="xxxxxxxxmsonormal" style="mso-list:l0 level2 lfo3"><b><span style="font-family:"Cambria",serif">Lunch on your own</span></b><o:p></o:p></li><li class="xxxxxxxxmsonormal" style="mso-list:l0 level2 lfo3"><b><span style="font-family:"Cambria",serif">Closeout at 12:00 pm ET
</span></b><o:p></o:p></li><li class="xxxxxxxxmsonormal" style="mso-list:l0 level2 lfo3"><span style="font-family:"Cambria",serif">Review Debrief for EIC Team at 2:00 pm ET in Bldg 1005S Seminar Room & Zoom</span><o:p></o:p></li></ul>
</ul>
<p class="xxxxxxxxmsonormal"><span style="font-family:"Cambria",serif"> </span><o:p></o:p></p>
<p class="xxxmsonormal"><b><span style="font-family:"Cambria",serif">General Reminders</span></b><o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="xxxmsonormal" style="mso-list:l4 level1 lfo4"><span style="font-family:"Cambria",serif">Please review the final agenda (attached and posted) to familiarize yourselves with the schedule. </span><o:p></o:p></li><li class="xxxmsonormal" style="mso-list:l4 level1 lfo4"><span style="font-family:"Cambria",serif">Arrive early each day to allow sufficient time to get situated and seated.
</span><o:p></o:p></li></ul>
<ul style="margin-top:0in" type="disc">
<li class="xxmsolistparagraph" style="margin-left:0in;mso-list:l3 level1 lfo5"><span style="font-family:"Cambria",serif">Please don’t ask questions yourself. Save those for later. If you are called upon to respond to a question or emailed a question and you
don’t know the answer, seek help from the rest of us.</span><o:p></o:p></li></ul>
<ul style="margin-top:0in" type="disc">
<li class="xxmsolistparagraph" style="margin-left:0in;mso-list:l8 level1 lfo6"><span style="font-family:"Cambria",serif">An IT tech (Chris Snyder) has been assigned. Presentations will be preloaded on a presentation laptop. If there are technical issues, stay
calm, someone is there to help </span><span style="font-family:"Segoe UI Emoji",sans-serif">😊</span><span style="font-family:"Cambria",serif">
</span><o:p></o:p></li><li class="xxmsolistparagraph" style="color:black;margin-left:0in;mso-list:l8 level1 lfo6">
<span style="font-family:"Cambria",serif">It is important we keep talks running on time. POCs, please be mindful of helping sessions to remain on schedule.
</span><o:p></o:p></li><li class="xxmsolistparagraph" style="margin-left:0in;mso-list:l8 level1 lfo6"><i><span style="font-family:"Cambria",serif">Please check your email regularly. There are often
<span style="color:black">last-m</span>inute schedule changes or questions from the reviewers that will need to be communicated electronically. Please copy and/or direct any requests for documentation to Caitlin Hoffman for posting and tracking.</span></i><o:p></o:p></li></ul>
<p class="xxmsonormal"><b><span style="font-family:"Cambria",serif"> </span></b><o:p></o:p></p>
<p class="xxmsonormal"><b><span style="font-family:"Cambria",serif">Dress Code </span>
</b><o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="xxmsolistparagraph" style="color:black;margin-left:0in;mso-list:l5 level1 lfo7">
<b><span style="font-family:"Cambria",serif">Business attire is the requested dress.</span></b><span style="font-family:"Cambria",serif"> Traditional business attire may consist of a suit, tie, slacks, jacket, business shirt</span><span style="font-family:"Cambria",serif;color:windowtext">
or dress, skirt</span><span style="font-family:"Cambria",serif"> </span><span style="font-family:"Cambria",serif;color:windowtext">and/or</span><span style="font-family:"Cambria",serif"> blouse, and dressier shoes.
</span><o:p></o:p></li></ul>
<p class="xxmsonormal"><span style="font-family:"Cambria",serif"> </span><o:p></o:p></p>
<p class="xxxxxxxxmsonormal"><b><span style="font-family:"Cambria",serif">Meals </span>
</b><o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="xxxxxxxxmsonormal" style="mso-list:l6 level1 lfo8"><span style="font-family:"Cambria",serif">Coffee, water, and refreshments will be provided on Day 1 and Day 2 for the EIC
<i>in-person</i> Contributors and Speakers </span><o:p></o:p></li><li class="xxxxxxxxmsonormal" style="mso-list:l6 level1 lfo8"><span style="font-family:"Cambria",serif">Day 1 & Day 2 lunches will be hosted for the EIC
<i>in-person</i> Contributors and Speakers</span><o:p></o:p></li><li class="xxxxxxxxmsonormal" style="color:black;mso-list:l6 level1 lfo8"><i><span style="font-family:"Cambria",serif">No lunch will be provided for the EIC in-person Contributors & Speakers on Day 3.
</span></i><o:p></o:p></li></ul>
<p class="xxxxxxxxmsonormal"><span style="font-family:"Cambria",serif"> </span><o:p></o:p></p>
<p class="xxxxxxxxmsonormal"><b><span style="font-family:"Cambria",serif">Points of Contact</span></b><o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="color:#242424;mso-list:l1 level1 lfo9;background:white">
<span style="font-family:"Cambria",serif">Project Director-Jim Yeck </span><o:p></o:p></li><li class="MsoNormal" style="color:#242424;mso-list:l1 level1 lfo9;background:white">
<span style="font-family:"Cambria",serif">Review Coordination-Alyssa Petrone</span><o:p></o:p></li><li class="MsoNormal" style="color:#242424;mso-list:l1 level1 lfo9;background:white">
<span style="font-family:"Cambria",serif">Admin Support-Caitlin Hoffman</span><o:p></o:p></li><li class="MsoNormal" style="color:#242424;mso-list:l1 level1 lfo9;background:white">
<span style="font-family:"Cambria",serif">SC1 - Sergei Nagaitsev </span><o:p></o:p></li><li class="MsoNormal" style="color:#242424;mso-list:l1 level1 lfo9;background:white">
<span style="font-family:"Cambria",serif">SC2 – </span><span style="font-family:"Cambria",serif;color:black">Kevin Smith</span><o:p></o:p></li><li class="MsoNormal" style="color:#242424;mso-list:l1 level1 lfo9;background:white">
<span style="font-family:"Cambria",serif">SC</span><span style="font-family:"Cambria",serif;color:black">3</span><span style="font-family:"Cambria",serif"> – Rolf Ent & Elke Aschenauer</span><o:p></o:p></li><li class="MsoNormal" style="color:#242424;mso-list:l1 level1 lfo9;background:white">
<span style="font-family:"Cambria",serif">SC</span><span style="font-family:"Cambria",serif;color:black">4
</span><span style="font-family:"Cambria",serif">– </span><span style="font-family:"Cambria",serif;color:black">Dirul Nassar</span><o:p></o:p></li><li class="MsoNormal" style="color:#242424;mso-list:l1 level1 lfo9;background:white">
<span style="font-family:"Cambria",serif">SC</span><span style="font-family:"Cambria",serif;color:black">5</span><span style="font-family:"Cambria",serif"> – Luisella Lari</span><o:p></o:p></li><li class="MsoNormal" style="color:#242424;mso-list:l1 level1 lfo9;background:white">
<span style="font-family:"Cambria",serif">Answers to Questions- Jim Yeck/Admin Support- Caitlin Hoffman</span><o:p></o:p></li><li class="MsoNormal" style="color:#242424;mso-list:l1 level1 lfo9;background:white">
<span style="font-family:"Cambria",serif">IT/SharePoint- </span><span style="font-family:"Cambria",serif;color:black">Chris Snyder / Back-up Dean Rupe</span><o:p></o:p></li></ul>
<p class="xxxxxxxxmsonormal"><b><span style="font-family:"Cambria",serif"> </span></b><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Cambria",serif"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Cambria",serif;color:#0070C0;background:white">--------------------------------------------------------------------------------------------------------</span><o:p></o:p></p>
<p class="MsoNormal"><b><span style="font-family:"Cambria",serif;color:#333333;background:white">Caitlin Hoffman</span></b><span style="font-family:"Cambria",serif;color:#333333;background:white">
</span><span style="font-family:"Cambria",serif;color:#333333"> <br>
EIC Administrative Group Leader </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Cambria",serif;color:#333333">Assistant to Jim Yeck, Associate Lab Director/EIC Project Director
</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Cambria",serif;color:#333333"><br>
<span style="background:white">Electron-Ion Collider</span><br>
<span style="background:white">Office: 631.344.7432 | </span></span><a href="mailto:hoffman@bnl.gov"><span style="font-family:"Cambria",serif;color:#333333;border:none windowtext 1.0pt;padding:0in;background:white">hoffman@bnl.gov</span></a><span style="font-family:"Arial",sans-serif;color:#333333"><br>
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