[Eicpp_directorate] [EXTERNAL] Preparations for the EIC Federal Project Director Status Update

Hatton, Diane dhatton at bnl.gov
Fri Jun 10 16:57:07 EDT 2022

EIC Federal Project Director (FPD) Status Update Speakers and Contributors:

"Page Turns" for the level 2 (L2) WBS manager talks are now complete and the speakers are making adjustments, additions, and corrections to their slides.  The project controls team is also providing updated slides for each L2 WBS manager (updates to cost tables, long lead procurements, resource slides, and dashboards).  Kelly Krug will send the speakers an email once the files are updated and each L2 should go to their template posted on the prep site and pull down the new slides. The link to the Prep Site is here<https://urldefense.proofpoint.com/v2/url?u=https-3A__brookhavenlab.sharepoint.com_sites_eRHIC_fpdupdate0622&d=DwIFAg&c=CJqEzB1piLOyyvZjb8YUQw&r=_Bjef7zrp8VCGh5fz0ZE2iXVLfiyUD6lNnMGgZKCSqE&m=l0-NXaFX3ulcYexNN6G7wnm3bA2W1rHStxkjCyzqbpBgF-JPLY3MHlWwkGabCn3H&s=ZqL1KbdVQBoot3jEBM0KVgS5qqNtP0kAfeY8uFAsp7U&e= >.

Once all the changes are complete to your file, please upload it and change the status to "Ready for Dry Run".  This should be completed by 6 a.m. on Tuesday, June 14, so that the admins can pull down your talk and load it at the speaker podium in Berkner B.  For the BNL speakers, the dry run will be in person in Berkner, Room B, starting at 12:30 p.m. (Coffee and snacks will be provided.)  For those speakers who will be remote, you will need to share your own slides (and provide your own coffee and snacks).

The overview session dry runs will be held on Wednesday, June 15, starting at 2:00 p.m. and there is a makeup session early on Tuesday for speakers who have some scheduling issues.  The latest dry run agenda is attached.

I encourage everyone to join these dry runs via Zoom.  It is an opportunity for you to get an overall picture of EIC status and strategy and to comment on the slides and ask questions.  [There is no need to join the very early makeup talks on Tuesday, but you are welcome if you would like to participate.]  Just a reminder that no questions should be asked by the EIC team members during the actual Federal Project Director (FPD) Status update on June 28-June 30.  So...the dry run is our time to do that.

 FPD Status Update Timeline

  *   May 24, 2022 - Freeze Date for P6 Data - DONE
  *   Week of June 6 - Page Turns for the FPD Status Update - DONE
  *   Week of June 13 - Dry Runs
  *   Post Backup Material - June 14
  *   Post Talks - June 21
  *   June 28-30, 2022 - FPD Status Update

 FPD Status Update Prep Site Link<https://urldefense.proofpoint.com/v2/url?u=https-3A__brookhavenlab.sharepoint.com_sites_eRHIC_fpdupdate0622&d=DwIFAg&c=CJqEzB1piLOyyvZjb8YUQw&r=_Bjef7zrp8VCGh5fz0ZE2iXVLfiyUD6lNnMGgZKCSqE&m=l0-NXaFX3ulcYexNN6G7wnm3bA2W1rHStxkjCyzqbpBgF-JPLY3MHlWwkGabCn3H&s=ZqL1KbdVQBoot3jEBM0KVgS5qqNtP0kAfeY8uFAsp7U&e= >


PS:  Please feel free to forward this to others who I might have missed.

Diane R. Hatton (she/her/hers)
Electron-Ion Collider Project Manager
Brookhaven National Laboratory
Building 1005S
Upton, NY   11973

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