[Eicpp_personnel] [EXTERNAL] EIC Critical Decision Schedule

[Yeck, Jim]

Dear EIC Project Team,
Good news!  I am happy to report that the slower than planned ramp up of the EIC start-up phase is resolved by the Inflation Reduction Act (IRA) funding.  We are restoring our momentum and remain committed to expeditiously achieving the upcoming DOE Critical Decision (CD) milestones.  We continue to plan according to our Reference Funding Profile Version 3' (V3 plus IRA), which assumes $90M in the FY2023 annual appropriation and subsequently ramping up to $300M per year by FY2026.
We are preparing for a major DOE status review scheduled for January 31 - February 2, 2023.  The primary focus of this review is to provide an update on status since CD-1 and our plans to achieve CD-3a, CD-2, and CD-3.  In consideration of our current status and the funding plans, we are making an adjustment to our CD plans as described below:

  *   CD-3a, Long Lead Procurement Approval = No Change.  DOE review in October 2023 and DOE approval of CD-3a in January 2024.
  *   CD-2, Performance Baseline Approval = Revised.  DOE review in October 2024 and CD-2 approval in January 2025.
  *   CD-3, Start of Construction Approval = No Change.  DOE review TBD and CD-3 approval in April 2025 prior to RHIC Shutdown in June 2025.
After consultation with DOE, we are accepting a later date for CD-2 given the limited people resources available and our priority on completing preliminary and final design of CD-3a Long Lead Procurement items.  This schedule acknowledges slower than planned progress in the last two years including:  ramp-up of staff, execution of contracts, securing international partners, and a delay in securing the $100M of New York State funding for an EIC Infrastructure Project.
We will continue to manage to our preliminary baseline, using formal change control and EVMS starting in July 2023.  This is essential in order to maintain the CD-3a approval date as it drives the overall schedule and requires a clear understanding of the baseline technical scope.
There are important details to work out concerning the sequence of activities, particularly reviews after CD-2 approval and prior to CD-3 approval.  Plans for the CD approvals in 2025 will continue to develop as we discuss the details with DOE.  Please continue to hire, partner, collaborate, and define in-kind deliverables /institutions.  The pace of the project will be determined by our ability to grow the effort dedicated to project activities and schedule performance.
Best wishes for this Thanksgiving holiday break!
Sincerely,
Jim

Jim Yeck
EIC Project Director
Electron-Ion Collider
Brookhaven National Laboratory
C: (608) 999-1740
Alyssa Petrone, Assistant, apetrone at bnl.gov<mailto:apetrone at bnl.gov>

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