[Eicpp_personnel] EIC OPA Review Attendance by Remote Attendees and Speakers

[Christine Fragapane]

A message from Jim Fast:
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Hello All,


The upcoming EIC OPA Review is scheduled for Nov 14-16 at BNL.  Conference rooms have been reserved for remote attendance.  If you don't see a conference room location for the breakout you would like to attend, you may login from your office. (Reminder: Please keep your camera turned off, mute your microphone and refrain from “chatting” in Zoom.) Please see table below for the location of plenary and breakout rooms.  The review agenda is attached.


For those presenting remotely, please do so from the CEBAF Center conference room, not from your office or home.



Additional Reminders:

Etiquette:

  *   We need to avoid some easy-to-make mistakes that can all be addressed with the simple rule of not speaking/whispering (remaining muted if you are remote) if you are not the presenter unless called on by the presenter.
  *   In addition, if you are remote keep your video off to reduce bandwidth and have your audio permanently muted.
  *   Remaining silent also includes the chat window in Zoom – DO NOT put anything in the chat window other than essential notifications such as inability to hear speakers or see slides.

 Some common mistakes to be aware of:

  *   The single biggest mistake I see people make at reviews is becoming reviewers of your own team.  Please save that for a project meeting.
  *   The second biggest mistake is over-answering a question.  Take the time to listen carefully to the question and just answer what was asked.  For example, the question “Do you have a plan?” can be answered with a simple “Yes we do.”  If they don't follow up with “Tell us about it” you need not launch in to doing that.  Don't be evasive of course, but sometimes the questions are as simple as this and don't need elaboration.

 Attire:

  *   BNL guidance is Business Attire (not business casual) for in-person attendees.
  *   Business Casual attire should be worn throughout the review even if you are remote.



Jim



James Fast

EIC Associate Project Manager

MOLLER Project Manager (Emeritus)

Jefferson Lab

757-230-6833 (cell)

757-269-5324 (office)

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Tuesday, November 14, 2023
EIC CD-3A OPA Review - Day 1
Topic   Start Time      End Time        Conference Room Building        Floor   Zoom Link
Plenary 9:00 AM 2:50 PM CC 224-225      CEBAF   2nd     https://bnl.zoomgov.com/j/1613816773?pwd=bXZKN3p4Uld0VC9GTU5IemdGT3c3dz09<https://urldefense.proofpoint.com/v2/url?u=https-3A__bnl.zoomgov.com_j_1613816773-3Fpwd-3DbXZKN3p4Uld0VC9GTU5IemdGT3c3dz09&d=DwMFAw&c=CJqEzB1piLOyyvZjb8YUQw&r=WKf3zcaxWc4onHmmCdeiDj-sxHLYg9y2hXItBws3n4E&m=DdB6dw4zpxoKV7jp37fjQuNUbPCTkfTpMG7bRFmavfPa-rVddz0BULOjfOFKzfCX&s=F1glJelHKJDir_lWirDIrg6URJv_3OHCn4g3t64f0Uc&e=>
Breakout Sessions
Detector Systems (SC4) Parallel Session 3:05 PM 4:30 PM CC 224-225      CEBAF   2nd     https://bnl.zoomgov.com/j/1609133161?pwd=WkMwdFQzR0lZdVI4N1o1M2JEeEgxdz09<https://urldefense.proofpoint.com/v2/url?u=https-3A__bnl.zoomgov.com_j_1609133161-3Fpwd-3DWkMwdFQzR0lZdVI4N1o1M2JEeEgxdz09&d=DwMFAw&c=CJqEzB1piLOyyvZjb8YUQw&r=WKf3zcaxWc4onHmmCdeiDj-sxHLYg9y2hXItBws3n4E&m=fx7o7xp1vcKx3kwPnFSdnHRZShQZp3YxY6wGQvjkKyFBRkkh7dNxAsaCINRLHhRg&s=_jk6uWxCSKCOTuqM67NLacjYFbCyz4fV7T9Ps7ckDUQ&e=>
Accelerator R&D, Electron Injector, and Electron Storage Ring (SC1), Hadron Ring and Interaction Region (SC2), Accelerator Systems (SC3) Parallel Session       3:05 PM 4:30 PM CC 226  CEBAF   2nd     https://bnl.zoomgov.com/j/1616901695?pwd=RWlQY2tRTk1ucG5hV3E4TUtuSGUrQT09
Wednesday, November 15, 2023
EIC CD-3A OPA Review - Day 2
Topic   Start Time      End Time        Conference Room Building        Floor   Zoom Link
Responses to Questions  8:30 AM 9:30 AM CC 224-225                         TED 2536     CEBAF        TED        2nd           2nd       https://bnl.zoomgov.com/j/1613816773?pwd=bXZKN3p4Uld0VC9GTU5IemdGT3c3dz09
Breakout Sessions
Accelerator Systems (SC3) Parallel Session      9:45 AM 5:00 PM TED 2536        TED     2nd     https://bnl.zoomgov.com/j/1604642380?pwd=YkFRV0ttNXNyeXk5enNvcDM4VDVGZz09
Detector Systems (SC4) Parallel Session 9:45 AM 5:00 PM CC 224-225      CEBAF   2nd     https://bnl.zoomgov.com/j/1616097371?pwd=cTlFNXFGZXlSeXJyMG5UWDFWb2dsUT09
Thursday, November 16, 2023
EIC CD-3A OPA Review - Day 3
Topic   Start Time      End Time        Conference Room Building        Floor   Zoom Link
Closeout        12:30 PM        1:30 PM CC 224-225      CEBAF   2nd     https://bnl.zoomgov.com/j/1613816773?pwd=bXZKN3p4Uld0VC9GTU5IemdGT3c3dz09

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