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<b><i><span style="mso-ascii-font-family:Calibri;mso-hansi-font-family:Calibri;mso-bidi-font-family:Calibri" class="ContentPasted0">Electron-Ion Collider (EIC) Partner Project All Hands Monthly Brief</span></i></b><span style="mso-ascii-font-family:Calibri;mso-hansi-font-family:Calibri;mso-bidi-font-family:Calibri"><o:p class="ContentPasted0"> </o:p></span></p>
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<span style="mso-ascii-font-family:Calibri;mso-hansi-font-family:Calibri;mso-bidi-font-family:Calibri" class="ContentPasted0">This is the first of a monthly all hands email to the EICPP Project Team established to provide a brief project status on high level
topics and other project news.<o:p class="ContentPasted0"> </o:p></span></p>
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<b><i><span style="mso-ascii-font-family:Calibri;mso-hansi-font-family:Calibri;mso-bidi-font-family:Calibri" class="ContentPasted0">Jim Fast, EIC Project Manager<o:p class="ContentPasted0"> </o:p></span></i></b></p>
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<span style="color: black;" class="ContentPasted0">As you all know, Jefferson Lab (JLab) has partnered with Brookhaven National Lab (BNL) on the EIC to be built at BNL.<span style="mso-spacerun:yes" class="ContentPasted0">
</span>JLab is responsible for significant parts of the design, including contributions to cryomodules, normal-conducting magnets, cryoplant, and the detector, and staff from across JLab are contributing to this work.<span style="mso-spacerun:yes" class="ContentPasted0">
</span>We are working towards a Critical Decision-3A (CD-3A) review in the fall, which will give us approval to move ahead with Long-Lead Procurements (LLP).
<o:p class="ContentPasted0"> </o:p></span></p>
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<span style="color: black;" class="ContentPasted0">In preparation, an </span><span style="mso-ascii-font-family:Calibri;mso-hansi-font-family:Calibri;mso-bidi-font-family:Calibri" class="ContentPasted0">EIC LLP Cost Review was held this week, June 26-29, at
BNL. <span style="mso-spacerun:yes" class="ContentPasted0"> </span>The Review Committee evaluated the project’s cost and schedule planning, as well as considering associated areas like risk and requirements.
<span style="mso-spacerun:yes" class="ContentPasted0"> </span>The Committee found that some LLP items are not yet at the required design maturity or do not have backup materials sufficiently organized. They provided a number of valuable suggestions which will
help ensure successful CD-3A review for the project.<o:p class="ContentPasted0"> </o:p></span></p>
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<b><span style="mso-ascii-font-family:Calibri;mso-fareast-font-family:Calibri;mso-hansi-font-family:Calibri;mso-bidi-font-family:Calibri"><o:p class="ContentPasted0"> </o:p></span></b></p>
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<b><span style="mso-ascii-font-family:Calibri;mso-fareast-font-family:Calibri;mso-hansi-font-family:Calibri;mso-bidi-font-family:Calibri" class="ContentPasted0">Debt Ceiling Legislation and EIC</span></b><span style="mso-ascii-font-family:Calibri;mso-hansi-font-family:Calibri;mso-bidi-font-family:Calibri"><o:p class="ContentPasted0"> </o:p></span></p>
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<span style="mso-ascii-font-family:Calibri;mso-fareast-font-family:Calibri;mso-hansi-font-family:Calibri;mso-bidi-font-family:Calibri"><o:p class="ContentPasted0"> </o:p></span></p>
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<span style="mso-ascii-font-family:Calibri;mso-fareast-font-family:Calibri;mso-hansi-font-family:Calibri;mso-bidi-font-family:Calibri" class="ContentPasted0">The legislation recently passed to increase the debt ceiling includes language that essentially caps
discretionary spending at flat funding in FY24 and 1% increase in FY25 which will effectively be a reduction in spending power given inflation.<span style="mso-spacerun:yes" class="ContentPasted0">
</span>It remains unclear how this will flow down through the Department of Energy, the Office of Science and the Office of Nuclear Physics to the EIC project.<span style="mso-spacerun:yes" class="ContentPasted0">
</span>However, it is reasonable to anticipate flat funding for the next two years which is a significant decrease in funding relative to the current planning.<span style="mso-spacerun:yes" class="ContentPasted0">
</span>We are watching developments in Congress on the FY2024 budget process.<o:p class="ContentPasted0"> </o:p></span></p>
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<span style="mso-ascii-font-family:Calibri;mso-fareast-font-family:Calibri;mso-hansi-font-family:Calibri;mso-bidi-font-family:Calibri"><o:p class="ContentPasted0"> </o:p></span></p>
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<span style="mso-ascii-font-family:Calibri;mso-fareast-font-family:Calibri;mso-hansi-font-family:Calibri;mso-bidi-font-family:Calibri" class="ContentPasted0">Project management is assessing how various funding profiles may impact the project plans. It is reasonable
to assume that we will curtail hiring sooner than the current plan suggests and that design, prototyping and first article efforts will be slowed to level resources/cost to a lower level through FY2025. A priority in revamping project planning is to ensure
that funding is available to support staff.<span style="mso-spacerun:yes" class="ContentPasted0">
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<b><span style="mso-ascii-font-family:Calibri;mso-hansi-font-family:Calibri;mso-bidi-font-family:Calibri" class="ContentPasted0">ESH<o:p class="ContentPasted0"> </o:p></span></b></p>
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<i><span style="mso-ascii-font-family:Calibri;mso-hansi-font-family:Calibri;mso-bidi-font-family:Calibri" class="ContentPasted0">Information from Bill Rainey distributed by email received from EICPP_Directorate@jlab.org or EICPP_Personnel@jlab.org on 6/23/2023.<o:p class="ContentPasted0"> </o:p></span></i></p>
<p class="MsoNormal" style="margin:0in 0in 8pt;font-size:11pt;font-family:"Calibri", sans-serif;margin-bottom:.0001pt">
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<span style="mso-ascii-font-family:Calibri;mso-hansi-font-family:Calibri;mso-bidi-font-family:Calibri" class="ContentPasted0">It will be important during future project reviews to demonstrate that the JSA Integrated Safety Management System is being applied
to the EIC project.<span style="mso-spacerun:yes" class="ContentPasted0"> </span>
Some of the major elements of that system are executed through our various work planning and control processes.<span style="mso-spacerun:yes" class="ContentPasted0">
</span>Consequently, I need to be able to identify EIC related WP&C transactions so they can be evaluated and reported.<o:p class="ContentPasted0">
<br>
</o:p></span></p>
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<span style="mso-ascii-font-family:Calibri;mso-hansi-font-family:Calibri;mso-bidi-font-family:Calibri" class="ContentPasted0">I have attempted, with limited success, to work with the various system owners to insert a function for the identification of EIC related
work.<span style="mso-spacerun:yes" class="ContentPasted0"> </span>As the attached figure shows, this can be accomplished in different ways:<o:p class="ContentPasted0">
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</o:p></span></p>
<ul>
<li style="font-size: 11pt;"><span style="font-size: 11pt;" class="ContentPasted0">For OSP/TOSP/LOSP simply check the box labeled "EIC" and it will be routed to me</span><span style="mso-ascii-font-family:Calibri;mso-hansi-font-family:Calibri;mso-bidi-font-family:Calibri" class="ContentPasted0"><o:p class="ContentPasted0"><span style="font-size: 11pt;"> </span></o:p></span></li><li style="font-size: 11pt;"><span style="font-size: 11pt;" class="ContentPasted0">For ATLIS and similar task lists simply place "EIC" in the title and I can search</span><span style="mso-ascii-font-family:Calibri;mso-hansi-font-family:Calibri;mso-bidi-font-family:Calibri" class="ContentPasted0"><o:p class="ContentPasted0"><span style="font-size: 11pt;"> </span></o:p></span></li><li style="font-size: 11pt;"><span style="font-size: 11pt;" class="ContentPasted0">For ePAS, again, "EIC" in the title will allow me to search.</span><span style="mso-ascii-font-family:Calibri;mso-hansi-font-family:Calibri;mso-bidi-font-family:Calibri" class="ContentPasted0"><o:p class="ContentPasted0"><span style="font-size: 11pt;">
</span><br>
</o:p></span></li></ul>
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<span style="mso-ascii-font-family:Calibri;mso-hansi-font-family:Calibri;mso-bidi-font-family:Calibri" class="ContentPasted0">Lastly, for active tasks that have been placed in any of these systems prior to this direction, please email me the reference so I
can find it.<span style="mso-spacerun:yes" class="ContentPasted0"> </span>And please email or call with any questions or suggestions.
<span style="mso-spacerun:yes" class="ContentPasted0"> </span><br class="ContentPasted0">
(Bill Rainey: </span><a href="mailto:wrainey@jlab.org" class="ContentPasted0"><span style="mso-ascii-font-family:Calibri;mso-hansi-font-family:Calibri;mso-bidi-font-family:Calibri">wrainey@jlab.org</span></a><span style="mso-ascii-font-family:Calibri;mso-hansi-font-family:Calibri;mso-bidi-font-family:Calibri" class="ContentPasted0">
/ 757-269-7898)<o:p class="ContentPasted0"> </o:p></span></p>
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<b><span style="mso-ascii-font-family:Calibri;mso-fareast-font-family:Arial;mso-hansi-font-family:Calibri;mso-bidi-font-family:Calibri"><o:p class="ContentPasted0"> </o:p></span></b></p>
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<b><span style="mso-ascii-font-family:Calibri;mso-fareast-font-family:Arial;mso-hansi-font-family:Calibri;mso-bidi-font-family:Calibri" class="ContentPasted0">Staffing Update<o:p class="ContentPasted0"> </o:p></span></b></p>
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<span style="mso-ascii-font-family:Calibri;mso-fareast-font-family:Arial;mso-hansi-font-family:Calibri;mso-bidi-font-family:Calibri"><o:p class="ContentPasted0"> </o:p></span></p>
<p class="MsoNormal" style="margin:0in 0in 8pt;font-size:11pt;font-family:"Calibri", sans-serif;margin-bottom:.0001pt">
<span style="mso-ascii-font-family:Calibri;mso-fareast-font-family:Arial;mso-hansi-font-family:Calibri;mso-bidi-font-family:Calibri" class="ContentPasted0">After many years of service to Jefferson Lab and supporting the EIC Project as the deputy L2 manager
for the Electron Storage Ring, Mark Wiseman will be taking early retirement this fall.<span style="mso-spacerun:yes" class="ContentPasted0">
</span>Sergei Nagaitsev has graciously agreed to serve as acting L2 until Mark’s replacement can be hired in.<o:p class="ContentPasted0"> </o:p></span></p>
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<span style="mso-ascii-font-family:Calibri;mso-fareast-font-family:Arial;mso-hansi-font-family:Calibri;mso-bidi-font-family:Calibri"><o:p class="ContentPasted0"> </o:p></span></p>
<p class="MsoNormal" style="margin:0in 0in 8pt;font-size:11pt;font-family:"Calibri", sans-serif;margin-bottom:.0001pt">
<span style="mso-ascii-font-family:Calibri;mso-fareast-font-family:Arial;mso-hansi-font-family:Calibri;mso-bidi-font-family:Calibri" class="ContentPasted0">Many EIC positions are posted on the JLab Career site (</span><a href="https://www.jlab.org/recruiting" class="ContentPasted0"><span style="mso-ascii-font-family:Calibri;mso-fareast-font-family:Arial;mso-hansi-font-family:Calibri;mso-bidi-font-family:Calibri">https://www.jlab.org/recruiting</span></a><span style="mso-ascii-font-family:Calibri;mso-fareast-font-family:Arial;mso-hansi-font-family:Calibri;mso-bidi-font-family:Calibri" class="ContentPasted0">).<span style="mso-spacerun:yes" class="ContentPasted0">
</span>Please pass along to any qualified candidates who you think might be interested, or perhaps you are such a candidate! Two recent additions are the
<b class="ContentPasted0">Cryogenic Systems Manager</b> and <b class="ContentPasted0">
EIC Project Quality Manager</b>. <span style="mso-spacerun:yes" class="ContentPasted0">
</span>We will have a couple more high-level positions on the team posted soon. We also have several designer and ME positions left to fill if you know people who might be interested in those.<o:p class="ContentPasted0"> </o:p></span></p>
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<span style="mso-ascii-font-family:Calibri;mso-hansi-font-family:Calibri;mso-bidi-font-family:Calibri"><o:p class="ContentPasted0"> </o:p></span></p>
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<span style="mso-ascii-font-family:Calibri;mso-hansi-font-family:Calibri;mso-bidi-font-family:Calibri" class="ContentPasted0">We welcome Alexander Fuller, Mechanical Engineer, who joined us in June!<o:p class="ContentPasted0"> </o:p></span></p>
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<b><span style="mso-ascii-font-family:Calibri;mso-hansi-font-family:Calibri;mso-bidi-font-family:Calibri"><o:p class="ContentPasted0"> </o:p></span></b></p>
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<b><span style="mso-ascii-font-family:Calibri;mso-hansi-font-family:Calibri;mso-bidi-font-family:Calibri" class="ContentPasted0">Training</span></b><span style="mso-ascii-font-family:Calibri;mso-hansi-font-family:Calibri;mso-bidi-font-family:Calibri"><o:p class="ContentPasted0">
<br>
</o:p></span></p>
<ul>
<li style="font-size: 11pt;"><span style="font-size: 11pt;" class="ContentPasted0">EIC CAM Earned Value Training scheduled July 6 @ 1:00 p.m. in F324/325.</span><span style="mso-ascii-font-family:Calibri;mso-hansi-font-family:Calibri;mso-bidi-font-family:Calibri" class="ContentPasted0"><o:p class="ContentPasted0"><span style="font-size: 11pt;"> </span></o:p></span></li><li style="font-size: 11pt;"><span style="font-size: 11pt;" class="ContentPasted0">EIC CAM/TR Training is scheduled July 11 @ 11:00 a.m. in F324/325 & Zoom.
</span><span style="mso-ascii-font-family:Calibri;mso-hansi-font-family:Calibri;mso-bidi-font-family:Calibri" class="ContentPasted0"><u><i><b><o:p class="ContentPasted0"><br>
</o:p></b></i></u></span></li></ul>
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<b><span style="mso-ascii-font-family:Calibri;mso-hansi-font-family:Calibri;mso-bidi-font-family:Calibri" class="ContentPasted0">Travel</span></b><span style="mso-ascii-font-family:Calibri;mso-hansi-font-family:Calibri;mso-bidi-font-family:Calibri"><o:p class="ContentPasted0">
<br>
</o:p></span></p>
<ul>
<li><span style="font-size: 11pt;" class="ContentPasted0">When planning EIC travel, remember to use the Travel Request form located on the
</span><a href="https://jeffersonlab.sharepoint.com/sites/EICPartnerProject-TJNAF/SitePages/TRAVEL.aspx" class="ContentPasted0 OWAAutoLink" id="OWA57aa448d-50fd-f534-9c11-3b9fefd6f0f6"><span style="font-size: 11pt;">EICPP SharePoint Travel site</span></a><span style="font-size: 11pt;" class="ContentPasted0">
(must be logged into SharePoint to access the link).</span><span style="mso-ascii-font-family:Calibri;mso-hansi-font-family:Calibri;mso-bidi-font-family:Calibri" class="ContentPasted0"><o:p class="ContentPasted0"><span style="font-size: 11pt;">
</span><br>
</o:p></span></li></ul>
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<b><span style="font-size: 11pt;">A few reminders….</span><span style="mso-ascii-font-family:Calibri;mso-hansi-font-family:Calibri;mso-bidi-font-family:Calibri"><o:p class="ContentPasted0"><span style="font-size: 11pt;">
</span><br>
</o:p></span></b></p>
<ul>
<li style="font-size: 11pt;"><span style="font-size: 11pt;" class="ContentPasted0">In accordance with</span><span style="font-size: 11pt;" class="ContentPasted0"> DOE Order 243.1C R</span><span style="font-size: 11pt;" class="ContentPasted0">ecords Management,
Jefferson Lab will implement an email retention period of seven years which will impact email in all Jefferson Lab Outlook email accounts. All email older than seven years will be deleted beginning Monday, July 10. Emails can be moved to your Archive folder
if you need to keep them longer than seven years. </span><span style="font-size: 11pt;" class="ContentPasted0"><i class="ContentPasted0">Training slides are available on the Insight page.</i></span><span style="mso-ascii-font-family:Calibri;mso-hansi-font-family:Calibri;mso-bidi-font-family:Calibri" class="ContentPasted0"><o:p class="ContentPasted0"><span style="font-size: 11pt;"> </span></o:p></span></li><li><span style="font-size: 11pt; color: black;" class="ContentPasted0">The </span>
<a href="https://jeffersonlab.sharepoint.com/sites/EICPartnerProject-TJNAF/SitePages/Document%20Center.aspx?csf=1&web=1&e=QxJcBR" class="ContentPasted0 OWAAutoLink" id="OWAe1902474-d2ca-3836-d0eb-d9c06bfce548"><span style="font-size: 11pt;">EICPP Document Center</span></a><span style="font-size: 11pt; color: black;" class="ContentPasted0">
on our SharePoint site contains templates for EIC SOW and technical specification
</span><span style="font-size: 11pt;" class="ContentPasted0">(must be logged into SharePoint to access the link)</span><span style="font-size: 11pt; color: black;" class="ContentPasted0">.</span><span style="mso-ascii-font-family:Calibri;mso-hansi-font-family:Calibri;mso-bidi-font-family:Calibri"><o:p class="ContentPasted0"><span style="font-size: 11pt;"> </span></o:p></span></li><li><span style="font-size: 11pt;" class="ContentPasted0">Send an email to </span>
<a href="mailto:eicpp_admin@jlab.org" class="ContentPasted0"><span style="font-size: 11pt;">eicpp_admin@jlab.org</span></a><span style="font-size: 11pt;" class="ContentPasted0"> if you have any questions or need assistance accessing the EICPP SharePoint Site.</span><span style="mso-ascii-font-family:Calibri;mso-hansi-font-family:Calibri;mso-bidi-font-family:Calibri" class="ContentPasted0"><o:p class="ContentPasted0"><span style="font-size: 11pt;">
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<span style="font-size: 11pt;" class="ContentPasted0">I want to ex</span><span style="mso-ascii-font-family:Calibri;mso-hansi-font-family:Calibri;mso-bidi-font-family:Calibri" class="ContentPasted0">tend my thanks to the entire team for the work you are doing
to make EIC a success.<span style="mso-spacerun:yes" class="ContentPasted0"> </span>
There will be many challenges we will face over the coming years, but we will get through them.<o:p class="ContentPasted0"> </o:p></span></p>
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<span style="mso-ascii-font-family:Calibri;mso-hansi-font-family:Calibri;mso-bidi-font-family:Calibri" class="ContentPasted0">I want to offer a final message about safety.<span style="mso-spacerun:yes" class="ContentPasted0">
</span>I have personally lived through several significant safety incidents in my time in the DOE complex and I would like to underscore what Stuart said in his briefing – if we have another incident we will be down for an extended period of time and at great
cost. In one case Fermilab’s accelerator complex was shut down for 9 months and in another about 300 of us lost access to our building for a week with no warning and the recovery process for the incident was over a year.
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<span style="mso-ascii-font-family:Calibri;mso-hansi-font-family:Calibri;mso-bidi-font-family:Calibri" class="ContentPasted0">I want to emphasize that everyone has Stop Work authority.<span style="mso-spacerun:yes" class="ContentPasted0">
</span>If you are uncomfortable raising a concern yourself, walk away and call me (757-230-6833) and I will step in. When in doubt, be conservative – pause and think about the situation critically, raise the concern and talk it through with coworkers, your
line manager or me.<span style="mso-spacerun:yes" class="ContentPasted0"> </span>
We have a decade to get the EIC Project done so any sense of urgency about losing an hour, a day, or a week, is just not real.<o:p class="ContentPasted0"> </o:p></span></p>
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<span style="mso-ascii-font-family:Calibri;mso-hansi-font-family:Calibri;mso-bidi-font-family:Calibri" class="ContentPasted0">Jim Fast<br style="mso-special-character:line-break" class="ContentPasted0">
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