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<b><i><span class="ContentPasted0" style="">Electron-Ion Collider (EIC) Partner Project All Hands Monthly Brief</span></i></b><span style=""> </span></p>
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<b><i><span class="ContentPasted0" style="color: rgb(0, 0, 204);">Jim Fast, EIC Project Manager </span></i></b></p>
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<span style="color: black;"> </span></p>
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<span class="ContentPasted0" style="color: black;">The EIC Project continues work towards a Critical Decision-3A (CD-3A) review in the fall, which will give us approval to move ahead with Long-Lead Procurements (LLP).<span class="ContentPasted0" style="">
</span>The L2s and control account managers (CAMs) for LLP continued to review and refine JLab scope and update P6.<span class="ContentPasted0" style="">
</span>Cost and schedule revisions for LLP scope must be completed by August 11. </span></p>
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<span style="color: black;"> </span></p>
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<span class="ContentPasted0" style="color: black;">The Project is now starting to practice EVMS on LLP items, R&D, and all design activities.<span class="ContentPasted0" style="">
</span>JLab L2 and CAM access to the BNL gateway and P6 is being reviewed by our administration team.<span class="ContentPasted0" style="">
</span>If you are contacted to take action to obtain access, it is important that you respond as soon as possible. </span></p>
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<b><span class="ContentPasted0" style="color: black;">Reviews </span></b></p>
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<span class="ContentPasted0" style="">The Detector team convened a preliminary design review early July for the five Particle Identification detector systems and their associated photon-sensors and readout. This is roughly at the half-way design maturity point.
The review committee was very happy with this review and the state of the design of these detectors, with a lot beyond the halfway design point. There were many good constructive comments, and two recommendations</span><span class="ContentPasted0" style="">. </span></p>
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<span class="ContentPasted0" style="">The final design review of the EIC Cryogenics Satellite Refrigerator began on August 1, hosted remotely by JLab.<span class="ContentPasted0" style="">
</span>The FDR covers a subset of equipment in the satellite plants – the satellite refrigerators for IR06 and IR10. The desired outcome is agreement that the two satellite refrigerators have appropriate design maturity for a design/build contract.<span class="ContentPasted0" style="">
</span>The closeout was held August 3, and the final committee report will soon follow. </span></p>
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<i><span class="ContentPasted0" style="">August Reviews: </span></i><span style="">
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<ul>
<li style="font-size: 11pt;"><span class="ContentPasted0" style="font-size: 11pt;">Cryogenics Satellite Refrigerator FDR – Aug 1-3 (fully remote, JLab) </span></li><li style="font-size: 11pt;"><span class="ContentPasted0" style="font-size: 11pt;">591 MHz Single Cell Cryostat PDR – Aug 16-17 at JLab </span></li><li style="font-size: 11pt;"><span class="ContentPasted0" style="font-size: 11pt;">Strong Hadron Cooling – Aug 21-22 at BNL </span></li><li style="font-size: 11pt;"><span class="ContentPasted0" style="font-size: 11pt;">Technical Review of the Electron-Ion Collider Aug 23-25 at BNL </span></li><li style="font-size: 11pt;"><span class="ContentPasted0" style="font-size: 11pt;">EIC Detector Comprehensive Design Review – Aug 29-30 remote </span></li></ul>
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<b><span class="ContentPasted0" style="">EIC Funding Update</span></b><span style=""> </span></p>
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<span class="ContentPasted0" style="color: black;">The FY2024 budget numbers from the President and both houses of Congress are out and all three have $95M in TEC and just under $3M in OPC funding for EIC.<span class="ContentPasted0" style="">
</span>While no legislation is passed yet, there does appear to be convergence on funding for next FY. It is anticipated that funding levels would then be essentially flat in FY2025.<span class="ContentPasted0" style="">
</span>The project management team is working on appropriate procurement scenarios with this funding level in mind, including limiting LLPs to under $100M. </span></p>
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<b><span style=""> </span></b></p>
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<b><span class="ContentPasted0" style="">Argonne APS Magnets Coming to JLab </span></b></p>
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<span class="ContentPasted0" style="">At the request of the DOE Thomas Jefferson Site Office (TJSO), in late July, I, along with Sergei Nagaitsev, Mark Wiseman and Chase Dubbe gave an update on the status of the preparation and shipment of the APS magnets from
Argonne.<span class="ContentPasted0" style=""> </span>Chase had on hand pictures of a few of the magnets from his recent visit to Argonne which were very useful to help answer questions from the TJSO staff attending the meeting.<span class="ContentPasted0" style="">
</span>As of now, the first <span class="ContentPasted0" style="color: black;">shipment of two magnet girders is
</span>expected to depart Argonne by August 21 but this could happen a week earlier. </span></p>
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<span style=""><img class="ContentPasted1 w-440 h-398" id="imageSelected0" size="970881" style="max-width:100%" data-outlook-trace="F:1|T:1" src="cid:4303ff9d-930b-4b0b-9073-4f0131b85d4e"><br>
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<b><span class="ContentPasted0" style="">Staffing Update </span></b></p>
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<span style=""> </span></p>
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<span class="ContentPasted0" style="">The EIC Line Organization has been established now.<span class="ContentPasted0" style="">
</span>This is similar to the Multi-Lab Partnership (MLP) organization that housed staff working on LCLS and PPU for many years.<span class="ContentPasted0" style="">
</span>Staff in the organization will report directly to me, and I now report directly to Stuart.<span class="ContentPasted0" style="">
</span>So far, the staff that previously resided in CPO have been moved over.<span class="ContentPasted0" style="">
</span>It is anticipated that the majority of the L1 and L2 roles on the EIC project will move in to this organization.</span><span style="color: black;"> </span></p>
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<span style="color: black;"> </span></p>
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<span class="ContentPasted0" style="color: black;">Zack Conway (BNL) assumed the Deputy L2 role for RF systems on August 1.</span><span style=""> </span></p>
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<span style=""> </span></p>
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<span class="ContentPasted0" style="">We welcome three new hires to the EIC Project:
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<li style="font-size: 11pt;"><span class="ContentPasted0" style="font-size: 11pt;">Joshua Settle, RF Engineer, started 7/3 </span></li><li style="font-size: 11pt;"><span class="ContentPasted0" style="font-size: 11pt;">David Powell, Jr., Mechanical Designer, 8/1 </span></li><li style="font-size: 11pt;"><span class="ContentPasted0" style="font-size: 11pt;">Sadiq Setiniyaz, Staff Scientist, 8/1 </span><span style="font-size: 11pt;">
</span><span style=""><br>
</span></li></ul>
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<span class="ContentPasted0" style="">Many EIC positions are posted on the JLab Career site (</span><span style=""><a href="https://www.jlab.org/recruiting" data-auth="NotApplicable" class="ContentPasted0"><span style="">https://www.jlab.org/recruiting</span></a></span><span class="ContentPasted0" style="">).<span class="ContentPasted0" style="">
</span>Please pass along to any qualified candidates who you think might be interested, or perhaps you are such a candidate! </span></p>
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<span style="color: rgb(192, 0, 0);"> </span></p>
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<span class="ContentPasted0" style="">Recent postings added are the <span class="ContentPasted0" style="">
EIC Deputy Project Manager<b class="ContentPasted0"> (</b></span></span><span class="ContentPasted0" style="">13182)</span><span class="ContentPasted0" style=""> and
</span><span class="ContentPasted0" style="">Mechanical Tech I/II – Magnets</span><span class="ContentPasted0" style=""> (13192 and 13193) positions.
<span class="ContentPasted0" style=""> </span> </span></p>
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<b><span style=""> </span></b></p>
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<b><span class="ContentPasted0" style="">Training </span></b></p>
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<span style=""> </span></p>
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<span class="ContentPasted0" style="">Thanks to everyone who participated in the recent EIC CAM Earned Value Training and EIC CAM/Technical Representative Training held by JLab. </span></p>
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<span style=""> </span></p>
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<span class="ContentPasted0" style="">The next BNL Earned Value class will be sometime in September. </span></p>
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<span style=""> </span></p>
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<span class="ContentPasted0" style="">Stay tuned for future training opportunities. </span></p>
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<span style=""><span class="ContentPasted0" style=""> </span> </span></p>
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<b><span style="">Travel <br>
</span></b></p>
<ul>
<li style="font-size: 11pt;"><span class="ContentPasted0" style="font-size: 11pt;">As of August 3, Breeze Airlines has been added to our profile as an allowable choice to book flights for our travelers.
</span><span class="ContentPasted0" style=""><span class="ContentPasted0" style="font-size: 11pt;"> </span></span><span class="ContentPasted0" style="font-size: 11pt;"> </span></li><ul>
<li style="font-size: 11pt;"><span class="ContentPasted0" style="font-size: 11pt;">Breeze Airlines can only be booked via an Omega agent, and flights should not be booked via the Breeze App.</span><span class="ContentPasted0" style=""><span class="ContentPasted0" style="font-size: 11pt;">
</span></span><span class="ContentPasted0" style="font-size: 11pt;"> </span></li><li style="font-size: 11pt;"><span class="ContentPasted0" style="font-size: 11pt;">Be aware there is an “add-on” fee for luggage, and travelers can be reimbursed for one bag in accordance with policy.</span><span class="ContentPasted0" style=""><span class="ContentPasted0" style="font-size: 11pt;">
</span></span><span class="ContentPasted0" style="font-size: 11pt;">Anything over the one bag will require approval in advance. </span></li><li style="font-size: 11pt;"><span class="ContentPasted0" style="font-size: 11pt;">Breeze has limited direct flights options from Norfolk and Richmond to Islip, NY, for travelers going to/from BNL. </span></li></ul>
<li><span class="ContentPasted0" style="font-size: 11pt;">When planning EIC travel, remember to use the Travel Request form located on the
</span><span class="ContentPasted0" style=""><a href="https://jeffersonlab.sharepoint.com/sites/EICPartnerProject-TJNAF/SitePages/TRAVEL.aspx" data-auth="NotApplicable" class="ContentPasted0 OWAAutoLink" id="OWA229d5114-f4ba-dbaf-a618-ea6252e34dce"><span style="font-size: 11pt;">EICPP
SharePoint Travel site</span></a></span><span class="ContentPasted0" style="font-size: 11pt;"> (must be logged into SharePoint to access the link). </span><b><span style="font-size: 11pt;">
</span><span style=""><br>
</span></b></li></ul>
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<b><span style="">A few reminders…. <br>
</span></b></p>
<ul>
<li><span class="ContentPasted0" style="font-size: 11pt; color: black;">The </span>
<span style=""><a href="https://jeffersonlab.sharepoint.com/sites/EICPartnerProject-TJNAF/SitePages/Document%20Center.aspx?csf=1&web=1&e=QxJcBR" data-auth="NotApplicable" class="ContentPasted0 OWAAutoLink" id="OWA976b7977-a0d9-829e-ec38-0eeb6e7532d7"><span style="font-size: 11pt;">EICPP
Document Center</span></a></span><span class="ContentPasted0" style="font-size: 11pt; color: black;"> on our SharePoint site contains templates for EIC SOW and technical specification
</span><span class="ContentPasted0" style="font-size: 11pt;">(must be logged into SharePoint to access the link)</span><span class="ContentPasted0" style="font-size: 11pt; color: black;">.</span><span style="font-size: 11pt;"> </span></li><li><span class="ContentPasted0" style="font-size: 11pt;">Send an email to </span>
<span class="ContentPasted0" style=""><a href="mailto:eicpp_admin@jlab.org" class="ContentPasted0"><span style="font-size: 11pt;">eicpp_admin@jlab.org</span></a></span><span class="ContentPasted0" style="font-size: 11pt;"> if you have any questions or need
assistance accessing the EICPP SharePoint Site. </span><span style="font-size: 11pt;">
</span><span style=""><br>
</span></li></ul>
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<span class="ContentPasted0" style="color: black;">The effort required to get the project ready for CD-3A is enormous, and I want to acknowledge the many people who are working diligently to get the project planning updated and simultaneously make the required
technical progress.<span class="ContentPasted0" style=""> </span>I realize that there are months to go, but we are making good progress and we are on track to get through this important project milestone this fall. </span></p>
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<span style=""> </span></p>
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<span class="ContentPasted0" style="">Jim Fast</span> </p>
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