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<p class="MsoNormal"><b>All,<o:p></o:p></b></p>
<p class="MsoNormal"><b><o:p> </o:p></b></p>
<p class="MsoNormal"><b>Last chance. Please review the e-mails below and understand what they mean.
<span style="color:red">I’ve highlighted some key text in RED.<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="color:red"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b>One key takeaway: The portion of all activity budgets through 07-31 will be assumed to be complete unless you tell your PCA otherwise. That budget (those resources) will be gone (replaced as actual cost) if no changes are made. That’s
fine if the work corresponding to that piece of budget is actually complete. If not, work with your PCA to update per instructions below.<o:p></o:p></b></p>
<p class="MsoNormal"><b><o:p> </o:p></b></p>
<p class="MsoNormal"><b>Today is your last chance to avoid inadvertently losing budget. See the attached report from Elliott for the current status.<o:p></o:p></b></p>
<p class="MsoNormal"><b><o:p> </o:p></b></p>
<p class="MsoNormal"><b>KSS<o:p></o:p></b></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>From:</b> Petrone, Alyssa <<a href="mailto:apetrone@bnl.gov">apetrone@bnl.gov</a>>
<br>
<b>Sent:</b> Tuesday, August 8, 2023 8:46 AM<br>
<b>To:</b> EIC Directorate <<a href="mailto:EICDirectorate@bnl.gov">EICDirectorate@bnl.gov</a>>; EIC Personnel <<a href="mailto:EICPersonnel@bnl.gov">EICPersonnel@bnl.gov</a>>;
<a href="mailto:eicpp_admin@jlab.org">eicpp_admin@jlab.org</a>; <a href="mailto:eicpp_directorate@jlab.org">
eicpp_directorate@jlab.org</a>; <a href="mailto:eicpp_personnel@jlab.org">eicpp_personnel@jlab.org</a><br>
<b>Subject:</b> Preparing for EIC Practice Baseline <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><i><span style="font-size:12.0pt;color:black">Sent on behalf of Cathy Lavelle, EIC Project Support Division Director
<o:p></o:p></span></i></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:black">All,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:black">As we prepare to set the practice baseline as of 1 August 2023, we need you all to work with project controls and
</span><b><span style="font-size:12.0pt;color:red">carefully review all activities through 12/31/2024</span></b><span style="font-size:12.0pt;color:red">
</span><span style="font-size:12.0pt;color:black">to ensure they accurately represent your plan.
</span><b><span style="font-size:12.0pt;color:red">For activities between 10/1/2022 and 7/31/2023, if they are complete, make sure the finish date is prior to 8/1/2023.</span></b><span style="font-size:12.0pt;color:red">
<b><u>If they are in-progress, let your analyst know how much budget you need to complete the task. They will split the activity into two...one for the completed portion and a new one that starts 8/1/2023 through your estimated finish date</u></b></span><u><span style="font-size:12.0pt;color:black">.</span></u><span style="font-size:12.0pt;color:black">
If the activity has not yet started, give your analyst the new estimated start/finish dates.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:black">We will be replacing the P6 budget with actual costs incurred through 7/31/2023. Therefore, it is very important that you and your analyst update P6 to accurately for the work that has been done
to date thru 7/31.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt;color:black">Please complete these updates by COB 8/15.</span></b><span style="font-size:12.0pt;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:black">Thanks,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">Cathy<span style="color:black"><o:p></o:p></span></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>From:</b> Golnar, Elliott <br>
<b>Sent:</b> Wednesday, August 2, 2023 11:32 AM<br>
<b>To:</b> EIC Project Controls <<a href="mailto:EICProjectControls@brookhavenLab.onmicrosoft.com">EICProjectControls@brookhavenLab.onmicrosoft.com</a>><br>
<b>Cc:</b> <a href="mailto:ewoolsey@jlab.org">ewoolsey@jlab.org</a>; Smith, Kevin S <<a href="mailto:ksmith@bnl.gov">ksmith@bnl.gov</a>>; Tuozzolo, Joseph E <<a href="mailto:tuozzolo@bnl.gov">tuozzolo@bnl.gov</a>><br>
<b>Subject:</b> FY23 Actuals Budget Replace - 10/1/22 - 8/1/23<o:p></o:p></p>
<p class="MsoNormal"><span style="mso-ligatures:standardcontextual"><o:p> </o:p></span></p>
<p class="MsoNormal">Team,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">As requested, attached is a report of all the activities that will be affected by the upcoming replacement of actuals from 10/1/22 through 8/1/23. The report can also be found via the global layout: “Act Update – Activities to be Cut”.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b><span style="color:red">The period between 10/1/22 through 8/1/23 will be replaced with activities loaded with actual costs. All activities in that time frame will have the resources removed but the activities will remain. Any activity
that starts before 8/1/23 and continues beyond 8/1/23 will be broken into two activities with the resource on the activity prior to 8/1/23 removed.
<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="color:red"><o:p> </o:p></span></b></p>
<p class="MsoNormal">All analysts should work with their estimators to get the activity dates updated so the removal of budget on the tasks during this period is as accurate as possible.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thanks,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Elliott<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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