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<p class="MsoNormal"><b><i>Sent on behalf of Luisella Lari and Cathy Lavelle:<o:p></o:p></i></b></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">To Director Review Speakers and Contributors:<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">We have further detailed the final deadlines for the CD-3a Presentations. Please adhere to the Revised Remaining Prep schedule below:<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal" style="background:white"><b><span style="font-family:"Cambria",serif;color:red">Revised Remaining Prep Schedule</span></b><span style="font-family:"Cambria",serif;color:#242424"><o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="color:#242424;mso-list:l4 level1 lfo3;background:white">
<span style="font-family:"Cambria",serif;color:black">Sept 29</span><span style="font-family:"Cambria",serif">- Pre-Review Meeting w/ Committee</span><span style="font-family:"Cambria",serif;color:black">/EMT/POCs</span><span style="font-family:"Cambria",serif"><o:p></o:p></span></li><li class="MsoNormal" style="color:#242424;mso-list:l4 level1 lfo3;background:white">
<span style="font-family:"Cambria",serif">Sept 26-</span><span style="font-family:"Cambria",serif;color:black">October 2</span><span style="font-family:"Cambria",serif">- Dry Runs<o:p></o:p></span></li><li class="MsoNormal" style="color:#242424;mso-list:l4 level1 lfo3;background:white">
<span style="font-family:"Cambria",serif;background:yellow;mso-highlight:yellow">Sept 30-</span><span style="font-family:"Cambria",serif;color:black;background:yellow;mso-highlight:yellow">Breakout</span><span style="font-family:"Cambria",serif;background:yellow;mso-highlight:yellow">
Speakers post final draft talks for QA by Luisella to the prep site</span><span style="font-family:"Cambria",serif;color:black;background:yellow;mso-highlight:yellow">
</span><span style="font-family:"Cambria",serif;color:red;background:yellow;mso-highlight:yellow">by 5pm</span><span style="font-family:"Cambria",serif;background:yellow;mso-highlight:yellow"><o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l4 level1 lfo3;background:white">
<span style="font-family:"Cambria",serif;color:red;background:yellow;mso-highlight:yellow">October 1</span><span style="font-family:"Cambria",serif;color:black;background:yellow;mso-highlight:yellow">- Plenary Speaker post final draft talks for QA by Luisella
to the prep site </span><span style="font-family:"Cambria",serif;color:red;background:yellow;mso-highlight:yellow">by 5pm</span><span style="font-family:"Cambria",serif;background:yellow;mso-highlight:yellow"><o:p></o:p></span></li><li class="MsoListParagraph" style="color:red;margin-left:0in;mso-list:l4 level1 lfo3;background:white">
<span style="background:yellow;mso-highlight:yellow">Plenary Dry Run October 2<o:p></o:p></span></li><li class="MsoNormal" style="color:#242424;mso-list:l4 level1 lfo3;background:white">
<span style="font-family:"Cambria",serif">Week of October 2 (tentative)-Dress Rehearsals<o:p></o:p></span></li><li class="MsoNormal" style="color:#242424;mso-list:l4 level1 lfo3;background:white">
<span style="font-family:"Cambria",serif;background:yellow;mso-highlight:yellow">Oct 3- Presentations are posted on the review site</span><span style="font-family:"Cambria",serif">.
</span><span style="font-family:"Cambria",serif;color:red">Presentations will be posted to the Review site starting noon on Tuesday, Oct 3</span><span style="font-family:"Cambria",serif"><o:p></o:p></span></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">In addition, based on the dry run sessions to date, there are a few template related standards we would like all speakers to implement in the slide presentations. These changes should be made in the presentations before the posting deadlines.<o:p></o:p></p>
<p class="MsoNormal">Attached is the slide format to use as a guide for the title slide, About Me, charge questions and a Summary slide (see attached example). <o:p></o:p></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo7">Title Slide - use attached example for consistency<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo7">About Me slide - use attached example for consistency<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo7">Charge question slide - grey out charge questions not applicable<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo7">Page numbers should be included<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo7">Summary Slide is required.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo7">For consistency presentations should use CD-3A.<o:p></o:p></li></ol>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">The POCs for each Subcommittee are responsible to check the content before final posting.<o:p></o:p></p>
<p class="MsoNormal">Please work with your session administrators to coordinate performing a QA of the slides before marking them as “ready to post” to the review site. “<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<div>
<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b>From:</b> Petrone, Alyssa <apetrone@bnl.gov> <br>
<b>Sent:</b> Thursday, September 28, 2023 2:19 PM<br>
<b>To:</b> EIC Directorate <EICDirectorate@bnl.gov>; EIC Personnel <EICPersonnel@bnl.gov>; eicpp_admin@jlab.org; eicpp_directorate@jlab.org; eicpp_personnel@jlab.org<br>
<b>Subject:</b> CD-3a Director’s Review Preparation Update <br>
<b>Importance:</b> High<o:p></o:p></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-family:"Cambria",serif">Dear EIC CD-3A Director’s Review Speakers and Contributors:
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Cambria",serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Cambria",serif">The <a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__brookhavenlab.sharepoint.com_sites_EICCD-2D3ALongLeadProcurementDirectorsReview_SitePages_HomePage.aspx&d=DwMF-g&c=CJqEzB1piLOyyvZjb8YUQw&r=uK_3Qf5tKZZEUDDNNCwBIhq8Jz3Rc0zFKZyZkZehvTc&m=0eKCqiV0pbs5KGRRzbr_Otjlw3MrBcxaYsiOxtXv8vtp6-mocu4KO6D2Lm7ZzXGG&s=92Yzmp48_4CFgdWiai51qQLGe7dJSBkIbClx2PfIm34&e=">
<span style="font-family:"Calibri",sans-serif">review site</span></a> was released to the review committee on Tuesday night. Thanks for your hard work on preparing the supporting documents for posting. This week, Dry Runs continue for the breakouts and will
end on Monday with the Dry Run for the Plenary Session. Attached are both Dry Run agendas. When your final revisions are complete, please post your presentations to the
<a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__brookhavenlab.sharepoint.com_sites_eRHIC_cd3aprep&d=DwMF-g&c=CJqEzB1piLOyyvZjb8YUQw&r=uK_3Qf5tKZZEUDDNNCwBIhq8Jz3Rc0zFKZyZkZehvTc&m=0eKCqiV0pbs5KGRRzbr_Otjlw3MrBcxaYsiOxtXv8vtp6-mocu4KO6D2Lm7ZzXGG&s=AQ2w0vPXc_QXNzQ_6uzO7CgNnnjQrAI5Fd9FmtnvxUg&e="><span class="MsoSmartlink">prep site</span></a> and change the status to “Final Changes Complete.” The EMT and POCs will meet with the committee tomorrow for a pre-meeting to debrief them on
review logistics and documentation. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Cambria",serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Cambria",serif">An optional tour of IR02, 1005S, and STAR is being planned for the review committee on the afternoon of October 12<sup>th</sup>. The tours will be led by Joe Tuozzolo and Elke Aschenauer. If you
are a new employee or have never been to the locations and are interested in joining, please reach out to me and we will try to accommodate for you to join.
<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal" style="background:white"><b><span style="font-family:"Cambria",serif;color:black">Remaining
</span></b><b><span style="font-family:"Cambria",serif;color:#242424">Prep Schedule</span></b><span style="font-family:"Cambria",serif;color:#242424"><o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="color:#242424;mso-list:l4 level1 lfo3;background:white">
<span style="font-family:"Cambria",serif;color:black">Sept 29</span><span style="font-family:"Cambria",serif">- Pre-Review Meeting w/ Committee</span><span style="font-family:"Cambria",serif;color:black">/EMT/POCs</span><span style="font-family:"Cambria",serif"><o:p></o:p></span></li><li class="MsoNormal" style="color:#242424;mso-list:l4 level1 lfo3;background:white">
<span style="font-family:"Cambria",serif">Sept 26-</span><span style="font-family:"Cambria",serif;color:black">October 2</span><span style="font-family:"Cambria",serif">- Dry Runs<o:p></o:p></span></li><li class="MsoNormal" style="color:#242424;mso-list:l4 level1 lfo3;background:white">
<span style="font-family:"Cambria",serif;background:yellow;mso-highlight:yellow">Sept 30-</span><span style="font-family:"Cambria",serif;color:black;background:yellow;mso-highlight:yellow">Breakout</span><span style="font-family:"Cambria",serif;background:yellow;mso-highlight:yellow">
Speakers post final draft talks for QA by Luisella to the prep site<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l4 level1 lfo3;background:white">
<span style="font-family:"Cambria",serif;color:black;background:yellow;mso-highlight:yellow">October 2- Plenary Speaker post final draft talks for QA by Luisella to the prep site</span><span style="font-family:"Cambria",serif;background:yellow;mso-highlight:yellow"><o:p></o:p></span></li><li class="MsoNormal" style="color:#242424;mso-list:l4 level1 lfo3;background:white">
<span style="font-family:"Cambria",serif">Week of October 2 (tentative)-Dress Rehearsals<o:p></o:p></span></li><li class="MsoNormal" style="color:#242424;mso-list:l4 level1 lfo3;background:white">
<span style="font-family:"Cambria",serif;background:yellow;mso-highlight:yellow">Oct 3- Presentations are posted on the review site</span><span style="font-family:"Cambria",serif"><o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-family:"Cambria",serif"><o:p> </o:p></span></p>
<p class="MsoNormal" style="background:white"><b><span style="font-family:"Cambria",serif;color:#242424">Points of Contact</span></b><span style="font-family:"Cambria",serif;color:#242424"><o:p></o:p></span></p>
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<span style="font-family:"Cambria",serif">Plenary Session – Luisella Lari/ Admin Support- Mary Ellen Thelen<o:p></o:p></span></li><li class="MsoNormal" style="color:#242424;mso-list:l0 level1 lfo6;background:white">
<span style="font-family:"Cambria",serif">SC1 Accelerator Design & Beam Dynamics- Ferdinand Willeke/Admin Support- Waheeda Galioto<o:p></o:p></span></li><li class="MsoNormal" style="color:#242424;mso-list:l0 level1 lfo6;background:white">
<span style="font-family:"Cambria",serif">SC2 Accelerator Systems-Kevin Smith/Admin Support-Tammy Dellaiacono<o:p></o:p></span></li><li class="MsoNormal" style="color:#242424;mso-list:l0 level1 lfo6;background:white">
<span style="font-family:"Cambria",serif">SC3 Detector Systems- Rolf Ent & Elke Aschenauer/Admin Support- Anna Mendez<o:p></o:p></span></li><li class="MsoNormal" style="color:#242424;mso-list:l0 level1 lfo6;background:white">
<span style="font-family:"Cambria",serif">SC4 Infrastructure- Charlie Folz/Admin Support-Kris Schoefer<o:p></o:p></span></li><li class="MsoNormal" style="color:#242424;mso-list:l0 level1 lfo6;background:white">
<span style="font-family:"Cambria",serif">SC5 ESHQ- Chuck Schaefer/Admin Support-Michelle Houston<o:p></o:p></span></li><li class="MsoNormal" style="color:#242424;mso-list:l0 level1 lfo6;background:white">
<span style="font-family:"Cambria",serif">SC6 Cost and Schedule- Cathy Lavelle/Admin Support-Donna Rassner<o:p></o:p></span></li><li class="MsoNormal" style="color:#242424;mso-list:l0 level1 lfo6;background:white">
<span style="font-family:"Cambria",serif">SC7 Project Management- Luisella Lari/Admin Support-Mary Ellen Thelen<o:p></o:p></span></li><li class="MsoNormal" style="color:#242424;mso-list:l0 level1 lfo6;background:white">
<span style="font-family:"Cambria",serif">Answers to Questions- Jim Fast/Admin Support- Sherry Thomas<o:p></o:p></span></li><li class="MsoNormal" style="color:#242424;mso-list:l0 level1 lfo6;background:white">
<span style="font-family:"Cambria",serif">Review Coordination-Alyssa Petrone<o:p></o:p></span></li><li class="MsoNormal" style="color:#242424;mso-list:l0 level1 lfo6;background:white">
<span style="font-family:"Cambria",serif">Admin Coordination/Travel/Guest Appts- Mary Ellen Thelen<o:p></o:p></span></li><li class="MsoNormal" style="color:#242424;mso-list:l0 level1 lfo6;background:white">
<span style="font-family:"Cambria",serif">Guest Experience- Dana Macciola<o:p></o:p></span></li><li class="MsoNormal" style="color:#242424;mso-list:l0 level1 lfo6;background:white">
<span style="font-family:"Cambria",serif">IT/SharePoint- Andrew Ferguson<o:p></o:p></span></li></ul>
<p class="MsoNormal"><b><u><span style="font-family:"Cambria",serif"><o:p><span style="text-decoration:none"> </span></o:p></span></u></b></p>
<p class="MsoNormal"><span style="font-family:"Cambria",serif">Please reach out with any questions.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Cambria",serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Cambria",serif">Thanks,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Cambria",serif">Alyssa <o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><i><span style="font-size:8.0pt;font-family:"Arial",sans-serif;color:#333333;background:white">Alyssa Petrone</span></i><i><span style="font-size:8.0pt;font-family:"Arial",sans-serif;color:#333333"><br>
<span style="background:white">Chief of Staff to the Associate Laboratory Director/Project Director
<o:p></o:p></span></span></i></p>
<p class="MsoNormal"><i><span style="font-size:8.0pt;font-family:"Arial",sans-serif;color:#333333;background:white">Electron-Ion Collider</span></i><i><span style="font-size:8.0pt;font-family:"Arial",sans-serif;color:#333333"><br>
<span style="background:white">Office: 631.344.7735</span><br>
</span></i><a href="mailto:apetrone@bnl.gov"><i><span style="font-size:8.0pt;font-family:"Arial",sans-serif;color:blue">apetrone@bnl.gov</span></i></a><i><span style="font-size:8.0pt;font-family:"Arial",sans-serif">
<o:p></o:p></span></i></p>
<p class="MsoNormal"><a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__www.bnl.gov_ec_&d=DwMF-g&c=CJqEzB1piLOyyvZjb8YUQw&r=uK_3Qf5tKZZEUDDNNCwBIhq8Jz3Rc0zFKZyZkZehvTc&m=0eKCqiV0pbs5KGRRzbr_Otjlw3MrBcxaYsiOxtXv8vtp6-mocu4KO6D2Lm7ZzXGG&s=SKMEgWNRCIy0DUvHvNhjwzC2TXtAQcVSGmqVBFbd1Wc&e="><i><span style="font-size:8.0pt;font-family:"Arial",sans-serif;color:blue">https://www.bnl.gov/ec/</span></i></a><i><span style="font-family:"Arial",sans-serif;color:#333333"><br>
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