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<p class="xxxxxxxmsonormal"><span style="font-family:"Cambria",serif">Dear EIC CD-3A Director’s Review Speakers and Contributors:<o:p></o:p></span></p>
<p class="xxxxxxxmsonormal"><span style="font-family:"Cambria",serif"> <o:p></o:p></span></p>
<p class="xxxxxxxmsonormal"><span style="font-family:"Cambria",serif">We are a week away from the upcoming CD-3A Director’s Review on October 10-12, 2023 at BNL. All presentations were posted on the
<a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__brookhavenlab.sharepoint.com_sites_EICCD-2D3ALongLeadProcurementDirectorsReview_SitePages_HomePage.aspx&d=DwMGaQ&c=CJqEzB1piLOyyvZjb8YUQw&r=uK_3Qf5tKZZEUDDNNCwBIhq8Jz3Rc0zFKZyZkZehvTc&m=lNAXr4HhwdK4Vz9sLikmhDwT4IjAvbN6nDB0dpyLctdSWLcHfiIizbqlqgiUEfy3&s=Wq-5SgUc4R4mc94l3M4rwOEUqWXLHx_NsyuHDqtfV-c&e=">
<span style="font-family:"Calibri",sans-serif">review site</span></a> Tuesday night. Thanks for your tremendous efforts! The main location for the review is at the Physics Bldg 510 Auditorium. On Day 1, the Plenary Session begins at 9:00 am ET
<span style="color:black">in the </span>Auditorium. The breakout session locations on Day 1 & Day 2 are in Bldg 510 and ITD Bldg 515. They are marked on the agenda as well as the zoom connections. Do not worry too much about navigating to them. We have admins
assigned to each breakout who will guide you to the rooms from the Plenary. A building map will be available upon check-in. The review is intended to be in-person with hybrid participation available on a best effort basis. All EIC team members are welcome
to join. We are aware of the Shelter in Place exercise planned for Wednesday and a plan is being worked out by our ESH Manager and DCOO. We will communicate more information to you on this as it becomes available.
<o:p></o:p></span></p>
<p class="xxxxxxxmsonormal"><span style="font-family:"Cambria",serif"><o:p> </o:p></span></p>
<p class="xxxxxxxmsonormal"><b><span style="font-family:"Cambria",serif">Schedule Highlights
<o:p></o:p></span></b></p>
<ul style="margin-top:0in" type="disc">
<li class="xxxxxxxmsonormal" style="mso-list:l4 level1 lfo1"><b><span style="font-family:"Cambria",serif">Tuesday, October 10</span></b><span style="font-family:"Cambria",serif"><o:p></o:p></span></li><ul style="margin-top:0in" type="circle">
<li class="xxxxxxxmsonormal" style="mso-list:l4 level2 lfo1"><span style="font-family:"Cambria",serif">Plenary Session<b>
</b>starts at 9:00 am ET<o:p></o:p></span></li><li class="xxxxxxxmsonormal" style="mso-list:l4 level2 lfo1"><span style="font-family:"Cambria",serif">Group Photo outside of Bldg 510 at 12:30… look spiffy!
<o:p></o:p></span></li><li class="xxxxxxxmsonormal" style="mso-list:l4 level2 lfo1"><span style="font-family:"Cambria",serif">Hosted Lunch at 12:45-1:30 pm ET in Berkner Hall<o:p></o:p></span></li><li class="xxxxxxxmsonormal" style="mso-list:l4 level2 lfo1"><span style="font-family:"Cambria",serif">Breakout Sessions run from 3:50-5:30 pm ET
<o:p></o:p></span></li><li class="xxxxxxxmsonormal" style="mso-list:l4 level2 lfo1"><span style="font-family:"Cambria",serif">Tentative EIC Team debrief at 5:45 in Berkner Hall<o:p></o:p></span></li><li class="xxxxxxxmsonormal" style="mso-list:l4 level2 lfo1"><span style="font-family:"Cambria",serif">Hosted Dinner at 6:30 pm ET<o:p></o:p></span></li></ul>
<li class="xxxxxxxmsonormal" style="mso-list:l4 level1 lfo1"><b><span style="font-family:"Cambria",serif">Wednesday, October 11<o:p></o:p></span></b></li><ul style="margin-top:0in" type="circle">
<li class="xxxxxxxmsonormal" style="mso-list:l4 level2 lfo1"><span style="font-family:"Cambria",serif">EIC Team run-through of Answers to Questions at 7:30-8:00 (location TBD)<o:p></o:p></span></li><li class="xxxxxxxmsonormal" style="mso-list:l4 level2 lfo1"><span style="font-family:"Cambria",serif">Answers to Questions Session at 8:30 am ET<o:p></o:p></span></li><li class="xxxxxxxmsonormal" style="mso-list:l4 level2 lfo1"><span style="font-family:"Cambria",serif">Breakout Sessions run from 9:45 am -4:00 pm ET (lunch break in between)<o:p></o:p></span></li><li class="xxxxxxxmsonormal" style="mso-list:l4 level2 lfo1"><span style="font-family:"Cambria",serif">Hosted lunch is at 12:00 pm ET in Berkner Hall<o:p></o:p></span></li></ul>
<li class="xxxxxxxmsonormal" style="mso-list:l4 level1 lfo1"><b><span style="font-family:"Cambria",serif">Thursday, October 12<o:p></o:p></span></b></li><ul style="margin-top:0in" type="circle">
<li class="xxxxxxxmsonormal" style="mso-list:l4 level2 lfo1"><span style="font-family:"Cambria",serif">Closeout at 12:30 pm ET<o:p></o:p></span></li><li class="xxxxxxxmsonormal" style="mso-list:l4 level2 lfo1"><span style="font-family:"Cambria",serif">Optional tour at 1:30 pm ET of RHIC IR2 and STAR (Contacts: Elke Aschenauer and Joe Tuozzolo)<o:p></o:p></span></li><ul style="margin-top:0in" type="square">
<li class="xxxxxxxmsonormal" style="mso-list:l4 level3 lfo1"><span style="font-family:"Cambria",serif">Shuttle available
<o:p></o:p></span></li></ul>
</ul>
</ul>
<p class="xxxxxxxmsonormal"><span style="font-family:"Cambria",serif"> <o:p></o:p></span></p>
<p class="xxmsonormal"><b><span style="font-family:"Cambria",serif">General Reminders</span></b><span style="font-family:"Cambria",serif"><o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="xxmsonormal" style="mso-list:l1 level1 lfo2"><span style="font-family:"Cambria",serif">Please review the final agenda and (attached and posted) to familiarize yourselves with the schedule. <o:p></o:p></span></li><li class="xxmsonormal" style="mso-list:l1 level1 lfo2"><span style="font-family:"Cambria",serif">Arrive early each day to allow sufficient time to get situated and seated.
<o:p></o:p></span></li></ul>
<ul style="margin-top:0in" type="disc">
<li class="xmsolistparagraph" style="margin-left:0in;mso-list:l0 level1 lfo3"><span style="font-family:"Cambria",serif">I think by now we all know this, but don’t ask questions yourself. Save those for later. If you are called upon to respond to a question
and you don’t know the answer, seek help from the rest of us.<o:p></o:p></span></li></ul>
<ul style="margin-top:0in" type="disc">
<li class="xmsolistparagraph" style="margin-left:0in;mso-list:l5 level1 lfo4"><span style="font-family:"Cambria",serif">An IT tech and admin is assigned to each breakout to assist. Presentations will be preloaded on a presentation laptop in each room. If there
are technical issues, stay calm, someone is there to help </span><span style="font-family:"Segoe UI Emoji",sans-serif">😊</span><span style="font-family:"Cambria",serif">
<o:p></o:p></span></li><li class="xmsolistparagraph" style="margin-left:0in;mso-list:l5 level1 lfo4"><span style="font-family:"Cambria",serif">It is important we keep talks running on time. POCs and admins, please be mindful of helping sessions to remain on schedule.
<o:p></o:p></span></li><li class="xmsolistparagraph" style="margin-left:0in;mso-list:l5 level1 lfo4"><span style="font-family:"Cambria",serif">Please check your email regularly. There are often last minute schedule changes or questions from the reviewers that will need to be communicated
electronically. <o:p></o:p></span></li><li class="xmsolistparagraph" style="margin-left:0in;mso-list:l5 level1 lfo4"><span style="font-family:"Cambria",serif">A MS Teams channel has been created for POCs, admins, IT, and Speakers to communicate via chat<o:p></o:p></span></li></ul>
<p class="xmsonormal"><span style="font-family:"Cambria",serif"> <o:p></o:p></span></p>
<p class="xmsonormal"><b><span style="font-family:"Cambria",serif">Dress Code </span>
</b><span style="font-family:"Cambria",serif"><o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="xmsolistparagraph" style="color:black;margin-left:0in;mso-list:l2 level1 lfo5">
<span style="font-family:"Cambria",serif">Business attire is the requested dress. Traditional business attire may consist of a suit, tie, slacks, jacket, business shirt or blouse, and dressier shoes.
<o:p></o:p></span></li></ul>
<p class="xmsonormal"><span style="font-family:"Cambria",serif"> <o:p></o:p></span></p>
<p class="xxxxxxxmsonormal"><b><span style="font-family:"Cambria",serif">Meals <o:p>
</o:p></span></b></p>
<ul style="margin-top:0in" type="disc">
<li class="xxxxxxxmsonormal" style="mso-list:l3 level1 lfo6"><span style="font-family:"Cambria",serif">Coffee, water, and refreshments will be provided each day for the EIC Team and Reviewers in the Bldg 510 Lounge<o:p></o:p></span></li><li class="xxxxxxxmsonormal" style="mso-list:l3 level1 lfo6"><span style="font-family:"Cambria",serif">Day 1 & Day 2 lunches will be hosted for the EIC Team and Reviewers at Berkner Hall<o:p></o:p></span></li><li class="xxxxxxxmsonormal" style="mso-list:l3 level1 lfo6"><span style="font-family:"Cambria",serif">Dinner will be hosted for the EIC Team and Reviewers at Berkner Hall<o:p></o:p></span></li><li class="xxxxxxxmsonormal" style="mso-list:l3 level1 lfo6"><i><span style="font-family:"Cambria",serif">No lunch will be provided for the EIC Team on Day 3. There will be limited extras available for EIC Team Members who are required to stay to speak with
reviewers. Please prepare accordingly. <o:p></o:p></span></i></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-family:"Cambria",serif">We look forward to seeing most of you in-person and connecting as a team! Hopefully an opportunity will arise to arrange an informal team happy hour. A post review debrief is being tentatively planned
for Monday, October 16<sup>th</sup>. Please reach out with any questions. <span style="color:red">
<o:p></o:p></span></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thanks,<o:p></o:p></p>
<p class="MsoNormal">Alyssa<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><i><span style="font-size:8.0pt;font-family:"Arial",sans-serif;color:#333333;background:white">Alyssa Petrone</span></i><i><span style="font-size:8.0pt;font-family:"Arial",sans-serif;color:#333333"><br>
<span style="background:white">Chief of Staff to the Associate Laboratory Director/Project Director
</span></span></i><o:p></o:p></p>
<p class="MsoNormal"><i><span style="font-size:8.0pt;font-family:"Arial",sans-serif;color:#333333;background:white">Electron-Ion Collider</span></i><i><span style="font-size:8.0pt;font-family:"Arial",sans-serif;color:#333333"><br>
<span style="background:white">Office: 631.344.7735</span><br>
</span></i><a href="mailto:apetrone@bnl.gov"><i><span style="font-size:8.0pt;font-family:"Arial",sans-serif;color:blue">apetrone@bnl.gov</span></i></a><i><span style="font-size:8.0pt;font-family:"Arial",sans-serif">
</span></i><o:p></o:p></p>
<p class="MsoNormal"><a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__www.bnl.gov_ec_&d=DwMFAg&c=CJqEzB1piLOyyvZjb8YUQw&r=tiz8CevYk4g0CbBFxAIdgA&m=HnL1joMZ4HoOCVi7DHhkZ310w6V0WR1TBKFwGHssa8IO7DzQVw_HRMVJYg1KcJTV&s=KF1myxPAus7eR0dv9msLKdZm6HnWM-E1s939PzgombE&e="><i><span style="font-size:8.0pt;font-family:"Arial",sans-serif;color:blue">https://www.bnl.gov/ec/</span></i></a><i><span style="font-family:"Arial",sans-serif;color:#333333"><br>
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<p class="MsoNormal"><o:p> </o:p></p>
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