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<div class="WordSection1">
<p class="MsoNormal">Hi All,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">An updated generic EIC template has been uploaded to the Prep Site, in the Templates folder, here:
<a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__brookhavenlab.sharepoint.com_-3Af-3A_r_sites_eRHIC_opacd3aprep_Shared-2520Documents_Templates-3Fcsf-3D1-26web-3D1-26e-3DsJbEox&d=DwMFAg&c=CJqEzB1piLOyyvZjb8YUQw&r=uK_3Qf5tKZZEUDDNNCwBIhq8Jz3Rc0zFKZyZkZehvTc&m=OjpgDtWcngUcTTKyKuIptGQjOZaA7io_GTrHDdAD12TlsOHhhN1Pn8muh4BSIPwR&s=CKX9D8tvHPtlBFP4p2M5DVMIqfJbHkWrVA4w1lxETds&e=">
<span class="MsoSmartlink">Templates</span></a>. Filename is: “Template CD-3A 16x9 KSS - General - 2023-10-21-A”.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">The prior version has been moved to the “Archive” folder.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Let’s don’t panic. The template proper is essentially unchanged. The primary update is the addition of a lot of added content slides aimed at achieving consistency across presentations – particularly when addressing things like project
WBS and scope. Just steal content as appropriate to include in your presentation, if and as relevant. I also added some additional guidance notes up front and some of the standard EIC graphics for easy access, near the end of the deck.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">If there are any concerns or questions, or if you notice any errors, just reach out to me on Teams or via e-mail.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>For the L3/L4 Accelerator Systems presenters in SC-1, SC-2 and SC-3</b>, there is also a more specific slide deck in the “Accelerator Systems Template” folder. You’ll recognize it as being nearly identical to the slide deck used for
the SC-2 breakout in the Director’s Review. Again, just reach out if you have any questions or concerns.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Yours Truly in the Service of Science, Sincerely I Am, With Best Wishes,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">KSS<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<div>
<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b>From:</b> Petrone, Alyssa <apetrone@bnl.gov> <br>
<b>Sent:</b> Tuesday, October 17, 2023 4:58 PM<br>
<b>To:</b> EIC Directorate <EICDirectorate@bnl.gov>; EIC Personnel <EICPersonnel@bnl.gov>; eicpp_admin@jlab.org; eicpp_directorate@jlab.org; eicpp_personnel@jlab.org<br>
<b>Subject:</b> Update on CD-3A Review Preparations <o:p></o:p></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-family:"Cambria",serif">Dear EIC Team: <o:p>
</o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Cambria",serif"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-right:1.8pt"><span style="font-family:"Cambria",serif">Here we go again! It’s time to start preparing for the upcoming OPA DOE/SC CD-3A/Status Review on November 14-16, 2023. The review will location is the same as the Director’s
Review, with the main sessions in the Bldg 510 Physics Auditorium and breakouts in Bldg 510 & 515. Speakers are strongly encouraged to attend in-person. There will be zoom connections provided on a best effort basis. Please find the draft agenda attached.
A notable change is that OPA divided the Accelerator into three subcommittees versus the two we had for the Director’s Review. A dinner will be hosted at Berkner on the evening of November 14<sup>th</sup> and a post review team debrief is scheduled for the
late afternoon on November 16<sup>th</sup>. <o:p></o:p></span></p>
<p class="MsoNormal" style="margin-right:1.8pt"><span style="font-family:"Cambria",serif"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-right:1.8pt"><span style="font-family:"Cambria",serif">We are counting the Director’s Review as our “practice run” so for the sake of time, there will be no Page Turns. However, POCs should independently schedule touch base
meetings with their speakers as needed. PPT templates are posted on the prep site, including an example breakout template. POCs should modify the templates for their breakouts and maintain a standard. The presentation format standard for all presentations<span style="color:red">
</span>is the wide format (see attached). Outlook calendar notices for the dry runs and review will be sent out soon.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Cambria",serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-family:"Cambria",serif">Prep site:</span></b><span style="font-family:"Cambria",serif">
<a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__brookhavenlab.sharepoint.com_sites_eRHIC_opacd3aprep&d=DwMFAg&c=CJqEzB1piLOyyvZjb8YUQw&r=uK_3Qf5tKZZEUDDNNCwBIhq8Jz3Rc0zFKZyZkZehvTc&m=OjpgDtWcngUcTTKyKuIptGQjOZaA7io_GTrHDdAD12TlsOHhhN1Pn8muh4BSIPwR&s=LJjysiEOdlcfpbd5WTOUFhhNjQY4kXhE7nPOkR1Zjzw&e="><span class="MsoSmartlink">https://brookhavenlab.sharepoint.com/sites/eRHIC/opacd3aprep</span></a>
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Cambria",serif"><o:p> </o:p></span></p>
<p class="MsoNormal" style="background:white"><b><span style="font-family:"Cambria",serif;color:#242424">Prep Schedule</span></b><span style="font-family:"Cambria",serif;color:#242424"><o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="color:#242424;mso-list:l0 level1 lfo3;background:white">
<span style="font-family:"Cambria",serif">Week</span><span style="font-family:"Cambria",serif;color:black">
</span><span style="font-family:"Cambria",serif">of October 23- Dry Runs</span><span style="font-family:"Cambria",serif;color:black"> (Plenary sessions on Wed., Breakouts Thursday/Friday)</span><span style="font-family:"Cambria",serif"><o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l0 level1 lfo3;background:white"><span style="font-family:"Cambria",serif;color:black">Friday, October 27- supporting docs posted to prep site for QA by POCs</span><span style="font-family:"Cambria",serif"><o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l0 level1 lfo3;background:white"><span style="font-family:"Cambria",serif;color:black">Sunday, October 29- speakers post final draft talk to prep site for QA by admins and POCs</span><span style="font-family:"Cambria",serif"><o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l0 level1 lfo3;background:white"><span style="font-family:"Cambria",serif;color:black">Tuesday, October 31- supporting documents posted to review site (not all have to be signed by DOE)</span><span style="font-family:"Cambria",serif"><o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l0 level1 lfo3;background:white"><span style="font-family:"Cambria",serif;color:black">Tuesday, November 7- presentations posted to review site</span><span style="font-family:"Cambria",serif"><o:p></o:p></span></li><li class="MsoNormal" style="color:#242424;mso-list:l0 level1 lfo3;background:white">
<span style="font-family:"Cambria",serif;color:black">November 8 or 9- </span><span style="font-family:"Cambria",serif">pre-meeting with review committee<o:p></o:p></span></li><li class="MsoNormal" style="color:#242424;mso-list:l0 level1 lfo3;background:white">
<span style="font-family:"Cambria",serif">Week of Nov 7- all final signed version</span><span style="font-family:"Cambria",serif;color:black">s</span><span style="font-family:"Cambria",serif"> by DOE are posted to the review site<o:p></o:p></span></li><li class="MsoNormal" style="color:#242424;mso-list:l0 level1 lfo3;background:white">
<span style="font-family:"Cambria",serif">Nov 14-16- OPA review<o:p></o:p></span></li></ul>
<p class="MsoNormal" style="background:white"><b><span style="font-family:"Cambria",serif;color:#242424"><o:p> </o:p></span></b></p>
<p class="MsoNormal" style="background:white"><b><span style="font-family:"Cambria",serif;color:#242424">Points of Contact</span></b><span style="font-family:"Cambria",serif;color:#242424"><o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="color:#242424;mso-list:l1 level1 lfo6;background:white">
<span style="font-family:"Cambria",serif">Plenary Session – Luisella Lari/ Admin Support- Mary Ellen Thelen<o:p></o:p></span></li><li class="MsoNormal" style="color:#242424;mso-list:l1 level1 lfo6;background:white">
<span style="font-family:"Cambria",serif">SC1 Accelerator R&D, Electron Injector, and Electron Storage Ring- Ferdinand Willeke/Admin Support- Waheeda Galioto<o:p></o:p></span></li><li class="MsoNormal" style="color:#242424;mso-margin-top-alt:auto;mso-list:l1 level1 lfo6;background:white">
<span style="font-family:"Cambria",serif">S</span><span style="font-family:"Cambria",serif;color:black">C2</span><span style="font-family:"Cambria",serif;color:red">
</span><span style="font-family:"Cambria",serif">Hadron Ring and Interaction Region-Sergei Nagaitsev/Admin Support-Dana Macciola<o:p></o:p></span></li><li class="MsoNormal" style="color:#242424;mso-margin-top-alt:auto;mso-list:l1 level1 lfo6;background:white">
<span style="font-family:"Cambria",serif">SC3 Accelerator Systems-Kevin Smith/Admin Support-Tammy Dellaiacono<o:p></o:p></span></li><li class="MsoNormal" style="color:#242424;mso-margin-top-alt:auto;mso-list:l1 level1 lfo6;background:white">
<span style="font-family:"Cambria",serif">SC4 Detector Systems- Rolf Ent & Elke Aschenauer/Admin Support- Anna Mendez<o:p></o:p></span></li><li class="MsoNormal" style="color:#242424;mso-margin-top-alt:auto;mso-list:l1 level1 lfo6;background:white">
<span style="font-family:"Cambria",serif">SC5 Infrastructure- Charlie Folz/Admin Support-Kris Schoefer<o:p></o:p></span></li><li class="MsoNormal" style="color:#242424;mso-margin-top-alt:auto;mso-list:l1 level1 lfo6;background:white">
<span style="font-family:"Cambria",serif">SC6 Cost and Schedule- Cathy Lavelle/Admin Support-Michelle Houston<o:p></o:p></span></li><li class="MsoNormal" style="color:#242424;mso-margin-top-alt:auto;mso-list:l1 level1 lfo6;background:white">
<span style="font-family:"Cambria",serif">SC7 Project Management- Luisella Lari/Admin Support-Mary Ellen Thelen<o:p></o:p></span></li><li class="MsoNormal" style="color:#242424;mso-margin-top-alt:auto;mso-list:l1 level1 lfo6;background:white">
<span style="font-family:"Cambria",serif">Answers to Questions- Jim Fast/Admin Support- Sherry Thomas<o:p></o:p></span></li><li class="MsoNormal" style="color:#242424;mso-margin-top-alt:auto;mso-list:l1 level1 lfo6;background:white">
<span style="font-family:"Cambria",serif">Review Coordination-Alyssa Petrone<o:p></o:p></span></li><li class="MsoNormal" style="color:#242424;mso-margin-top-alt:auto;mso-list:l1 level1 lfo6;background:white">
<span style="font-family:"Cambria",serif">Admin Coordination/Travel/Guest Appts- Mary Ellen Thelen<o:p></o:p></span></li><li class="MsoNormal" style="color:#242424;mso-margin-top-alt:auto;mso-list:l1 level1 lfo6;background:white">
<span style="font-family:"Cambria",serif">Guest Experience- Jennifer Wahl/Josie Joseph/Donna Rassner <o:p></o:p></span></li><li class="MsoNormal" style="color:#242424;mso-margin-top-alt:auto;mso-list:l1 level1 lfo6;background:white">
<span style="font-family:"Cambria",serif">IT/SharePoint- Andrew Ferguson/Pete Gross<o:p></o:p></span></li></ul>
<p class="MsoNormal" style="background:white"><span style="font-family:"Cambria",serif;color:#242424"><o:p> </o:p></span></p>
<p class="MsoNormal" style="background:white"><span style="font-family:"Cambria",serif;color:#242424">Please reach out with any questions.
<o:p></o:p></span></p>
<p class="MsoNormal" style="background:white"><span style="font-family:"Cambria",serif;color:#242424"><o:p> </o:p></span></p>
<p class="MsoNormal" style="background:white"><span style="font-family:"Cambria",serif;color:#242424">Thank you,<o:p></o:p></span></p>
<p class="MsoNormal" style="background:white"><span style="font-family:"Cambria",serif;color:#242424">Alyssa
<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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