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<p class="xxxxxxxxmsonormal"><span style="font-family:"Cambria",serif">Dear EIC CD-3A/Status Review Speakers and Contributors:</span><o:p></o:p></p>
<p class="xxxxxxxxmsonormal"><span style="font-family:"Cambria",serif"> </span><o:p></o:p></p>
<p class="xxxxxxxxmsonormal"><span style="font-family:"Cambria",serif">We are a few days away from the upcoming DOE/SC CD-3A/Status Review on November 14-16, 2023 at BNL. All presentations were posted on the
<a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__brookhavenlab.sharepoint.com_sites_DOEOfficeofProjectAssessmentCD-2D3ALongLead-2DProcurement_Committee-2520Documents_Forms_AllItems.aspx&d=DwMGaQ&c=CJqEzB1piLOyyvZjb8YUQw&r=uK_3Qf5tKZZEUDDNNCwBIhq8Jz3Rc0zFKZyZkZehvTc&m=LI5MHSuczJWsZL5kjHJJziYdDd1mQUyjpZzv6P0unUM7QAouOTUWxsb1wsGuSkT8&s=M-0lE-gmlEmuemQeUIUQdiikDxdzummnDHFnlG9WJxA&e=">
review site</a> Tuesday night. The logistics for this review will be almost an exact repeat of the Director’s Review in October. The main location for the review is at the Physics Bldg 510 Auditorium. On Day 1, the Plenary Session begins at 9:00 am ET
<span style="color:black">in the </span>Auditorium. The breakout session locations on Day 1 & Day 2 are in Bldg 510 and ITD Bldg 515. They are marked on the agenda. Do not worry too much about navigating to them. We have admins assigned to each breakout who
will guide you to the rooms from the Plenary. A building map will be available upon check-in. The review is intended to be in-person with hybrid participation available on a best effort basis. All EIC team members are welcome to join.
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<p class="xxxxxxxxmsonormal"><b><span style="font-family:"Cambria",serif">Schedule Highlights
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<ul style="margin-top:0in" type="disc">
<li class="xxxxxxxxmsonormal" style="mso-list:l1 level1 lfo1"><b><span style="font-family:"Cambria",serif">Tuesday, November 14</span></b><o:p></o:p></li><ul style="margin-top:0in" type="circle">
<li class="xxxxxxxxmsonormal" style="mso-list:l1 level2 lfo1"><span style="font-family:"Cambria",serif">Plenary Session<b>
</b>starts at 9:00 am ET</span><o:p></o:p></li><li class="xxxxxxxxmsonormal" style="mso-list:l1 level2 lfo1"><span style="font-family:"Cambria",serif">Group Photo outside of Bldg 510 at 10:30… look spiffy!
</span><o:p></o:p></li><li class="xxxxxxxxmsonormal" style="mso-list:l1 level2 lfo1"><span style="font-family:"Cambria",serif">Hosted Lunch at 11:55- pm-1:00 pm ET in Berkner Hall</span><o:p></o:p></li><li class="xxxxxxxxmsonormal" style="mso-list:l1 level2 lfo1"><span style="font-family:"Cambria",serif">Breakout Sessions run from 3:05-4:30 pm ET
</span><o:p></o:p></li><li class="xxxxxxxxmsonormal" style="mso-list:l1 level2 lfo1"><span style="font-family:"Cambria",serif">Tentative EIC Team debrief at 5:30 in Berkner Hall</span><o:p></o:p></li><li class="xxxxxxxxmsonormal" style="mso-list:l1 level2 lfo1"><span style="font-family:"Cambria",serif">Hosted Dinner at 6:10 pm ET</span><o:p></o:p></li></ul>
<li class="xxxxxxxxmsonormal" style="mso-list:l1 level1 lfo1"><b><span style="font-family:"Cambria",serif">Wednesday, November 15</span></b><o:p></o:p></li><ul style="margin-top:0in" type="circle">
<li class="xxxxxxxxmsonormal" style="mso-list:l1 level2 lfo1"><span style="font-family:"Cambria",serif">Tentative EIC Team run-through of Answers to Questions at 7:30-8:15 (location TBD)</span><o:p></o:p></li><li class="xxxxxxxxmsonormal" style="mso-list:l1 level2 lfo1"><span style="font-family:"Cambria",serif">Answers to Questions Session at 8:30 am ET</span><o:p></o:p></li><li class="xxxxxxxxmsonormal" style="mso-list:l1 level2 lfo1"><span style="font-family:"Cambria",serif">Breakout Sessions run from 9:45 am -4:00 pm ET (lunch break in between)</span><o:p></o:p></li><li class="xxxxxxxxmsonormal" style="mso-list:l1 level2 lfo1"><span style="font-family:"Cambria",serif">Hosted lunch is at 12:00 -1:00 pm ET at Berkner Hall</span><o:p></o:p></li></ul>
<li class="xxxxxxxxmsonormal" style="mso-list:l1 level1 lfo1"><b><span style="font-family:"Cambria",serif">Thursday, November 16</span></b><o:p></o:p></li><ul style="margin-top:0in" type="circle">
<li class="xxxxxxxxmsonormal" style="mso-list:l1 level2 lfo1"><span style="font-family:"Cambria",serif">Closeout at 12:30 pm ET</span><o:p></o:p></li><li class="xxxxxxxxmsonormal" style="mso-list:l1 level2 lfo1"><span style="font-family:"Cambria",serif">Optional tour at 1:30 pm ET of RHIC IR2 and STAR (Contacts: Elke Aschenauer and Joe Tuozzolo)</span><o:p></o:p></li><ul style="margin-top:0in" type="square">
<li class="xxxxxxxxmsonormal" style="mso-list:l1 level3 lfo1"><span style="font-family:"Cambria",serif">Shuttle available
</span><o:p></o:p></li></ul>
<li class="xxxxxxxxmsonormal" style="mso-list:l1 level2 lfo1"><span style="font-size:12.0pt;font-family:"Cambria",serif">Review Debrief for EIC Team at 2:45 pm ET<o:p></o:p></span></li><li class="xxxxxxxxmsonormal" style="mso-list:l1 level2 lfo1"><span style="font-size:12.0pt;font-family:"Cambria",serif">Celebration for Ferdinand Willeke at Ruggeros at 5:00 pm ET<o:p></o:p></span></li><ul style="margin-top:0in" type="square">
<li class="xxxxxxxxmsonormal" style="mso-list:l1 level3 lfo1"><span style="font-size:12.0pt;font-family:"Cambria",serif">Refer to Jennifer Wahl’s (<a href="mailto:jwahl@bnl.gov">jwahl@bnl.gov</a>) invite for details.
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<p class="xxxmsonormal"><b><span style="font-family:"Cambria",serif">General Reminders</span></b><o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="xxxmsonormal" style="mso-list:l5 level1 lfo2"><span style="font-family:"Cambria",serif">Please review the final agenda and (attached and posted) to familiarize yourselves with the schedule. </span><o:p></o:p></li><li class="xxxmsonormal" style="mso-list:l5 level1 lfo2"><span style="font-family:"Cambria",serif">Arrive early each day to allow sufficient time to get situated and seated.
</span><o:p></o:p></li><li class="xxxmsonormal" style="mso-list:l5 level1 lfo2"><b><span style="font-family:"Cambria",serif">POCs, please notify your session admin if you expect to have any remote speakers.
</span></b><span style="font-family:"Cambria",serif"><o:p></o:p></span></li></ul>
<ul style="margin-top:0in" type="disc">
<li class="xxmsolistparagraph" style="margin-left:0in;mso-list:l3 level1 lfo3"><span style="font-family:"Cambria",serif">I think by now we all know this, but don’t ask questions yourself. Save those for later. If you are called upon to respond to a question
and you don’t know the answer, seek help from the rest of us.</span><o:p></o:p></li></ul>
<ul style="margin-top:0in" type="disc">
<li class="xxmsolistparagraph" style="margin-left:0in;mso-list:l2 level1 lfo4"><span style="font-family:"Cambria",serif">An IT tech and admin is assigned to each breakout to assist. Presentations will be preloaded on a presentation laptop in each room. If there
are technical issues, stay calm, someone is there to help </span><span style="font-family:"Segoe UI Emoji",sans-serif">😊</span><span style="font-family:"Cambria",serif">
</span><o:p></o:p></li><li class="xxmsolistparagraph" style="margin-left:0in;mso-list:l2 level1 lfo4"><span style="font-family:"Cambria",serif">It is important we keep talks running on time. POCs and admins, please be mindful of helping sessions to remain on schedule.
</span><o:p></o:p></li><li class="xxmsolistparagraph" style="margin-left:0in;mso-list:l2 level1 lfo4"><i><span style="font-family:"Cambria",serif">Please check your email regularly. There are often last minute schedule changes or questions from the reviewers that will need to be
communicated electronically. </span></i><i><o:p></o:p></i></li></ul>
<p class="xxmsonormal"><b><span style="font-family:"Cambria",serif"><o:p> </o:p></span></b></p>
<p class="xxmsonormal"><b><span style="font-family:"Cambria",serif">Dress Code </span>
</b><o:p></o:p></p>
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<li class="xxmsolistparagraph" style="color:black;margin-left:0in;mso-list:l6 level1 lfo5">
<span style="font-family:"Cambria",serif">Business attire is the requested dress. Traditional business attire may consist of a suit, tie, slacks, jacket, business shirt or blouse, and dressier shoes.
</span><o:p></o:p></li></ul>
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<p class="xxxxxxxxmsonormal"><b><span style="font-family:"Cambria",serif">Meals </span>
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<ul style="margin-top:0in" type="disc">
<li class="xxxxxxxxmsonormal" style="mso-list:l0 level1 lfo6"><span style="font-family:"Cambria",serif">Coffee, water, and refreshments will be provided each day for the EIC Team and Reviewers in the Bldg 510 Lounge</span><o:p></o:p></li><li class="xxxxxxxxmsonormal" style="mso-list:l0 level1 lfo6"><span style="font-family:"Cambria",serif">Day 1 & Day 2 lunches will be hosted for the EIC Team and Reviewers at Berkner Hall</span><o:p></o:p></li><li class="xxxxxxxxmsonormal" style="mso-list:l0 level1 lfo6"><span style="font-family:"Cambria",serif">Day 1 Dinner will be hosted for the EIC Team and Reviewers at Berkner Hall</span><o:p></o:p></li><li class="xxxxxxxxmsonormal" style="mso-list:l0 level1 lfo6"><i><span style="font-family:"Cambria",serif">No lunch will be provided for the EIC Team on Day 3. There will be limited extras available for EIC Team Members who are required to stay to speak with
reviewers. Please prepare accordingly. </span></i><o:p></o:p></li></ul>
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<p class="xxxxxxxxmsonormal"><b><span style="font-family:"Cambria",serif">Points of Contact<o:p></o:p></span></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="color:#242424;mso-list:l4 level1 lfo7;background:white">
<span style="font-family:"Cambria",serif">Plenary Session – Luisella Lari/ Admin Support- Mary Ellen Thelen<o:p></o:p></span></li><li class="MsoNormal" style="color:#242424;mso-margin-top-alt:auto;mso-list:l4 level1 lfo7;background:white">
<span style="font-family:"Cambria",serif">SC1 -Sergei Nagaitsev/Admin Support-Dana Macciola <o:p></o:p></span></li><li class="MsoNormal" style="color:#242424;mso-margin-top-alt:auto;mso-list:l4 level1 lfo7;background:white">
<span style="font-family:"Cambria",serif">SC-2 - Ferdinand Willeke/Admin Support- Waheeda Galioto<o:p></o:p></span></li><li class="MsoNormal" style="color:#242424;mso-margin-top-alt:auto;mso-list:l4 level1 lfo7;background:white">
<span style="font-family:"Cambria",serif">SC3-Kevin Smith/Admin Support-Tammy Dellaiacono<o:p></o:p></span></li><li class="MsoNormal" style="color:#242424;mso-margin-top-alt:auto;mso-list:l4 level1 lfo7;background:white">
<span style="font-family:"Cambria",serif">SC4-Rolf Ent & Elke Aschenauer/Admin Support- Anna Mendez<o:p></o:p></span></li><li class="MsoNormal" style="color:#242424;mso-margin-top-alt:auto;mso-list:l4 level1 lfo7;background:white">
<span style="font-family:"Cambria",serif">SC5-Charlie Folz/Admin Support-Kris Schoefer<o:p></o:p></span></li><li class="MsoNormal" style="color:#242424;mso-margin-top-alt:auto;mso-list:l4 level1 lfo7;background:white">
<span style="font-family:"Cambria",serif">SC6-Cathy Lavelle/Admin Support-Michelle Houston<o:p></o:p></span></li><li class="MsoNormal" style="color:#242424;mso-margin-top-alt:auto;mso-list:l4 level1 lfo7;background:white">
<span style="font-family:"Cambria",serif">SC7-Luisella Lari/Admin Support-Mary Ellen Thelen<o:p></o:p></span></li><li class="MsoNormal" style="color:#242424;mso-margin-top-alt:auto;mso-list:l4 level1 lfo7;background:white">
<span style="font-family:"Cambria",serif">Answers to Questions- Jim Fast/Admin Support- Sherry Thomas<o:p></o:p></span></li><li class="MsoNormal" style="color:#242424;mso-margin-top-alt:auto;mso-list:l4 level1 lfo7;background:white">
<span style="font-family:"Cambria",serif">IT/SharePoint- Andrew Ferguson/Pete Gross<o:p></o:p></span></li><li class="MsoNormal" style="color:#242424;mso-margin-top-alt:auto;mso-list:l4 level1 lfo7;background:white">
<span style="font-family:"Cambria",serif">Review Coordination-Alyssa Petrone<o:p></o:p></span></li><li class="MsoNormal" style="color:#242424;mso-margin-top-alt:auto;mso-list:l4 level1 lfo7;background:white">
<span style="font-family:"Cambria",serif">Project Director-Jim Yeck <o:p></o:p></span></li></ul>
<p class="xxxxxxxxmsonormal"><b><span style="font-family:"Cambria",serif"><o:p> </o:p></span></b></p>
<p class="xmsonormal"> <span style="font-family:"Cambria",serif">See you soon! </span>
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<p class="xmsonormal"> <o:p></o:p></p>
<p class="xmsonormal"><span style="font-family:"Cambria",serif">Thanks,<o:p></o:p></span></p>
<p class="xmsonormal"><span style="font-family:"Cambria",serif">Alyssa<o:p></o:p></span></p>
<p class="xmsonormal"> <o:p></o:p></p>
<p class="xmsonormal"><i><span style="font-size:8.0pt;font-family:"Arial",sans-serif;color:#333333;background:white">Alyssa Petrone</span></i><i><span style="font-size:8.0pt;font-family:"Arial",sans-serif;color:#333333"><br>
<span style="background:white">Chief of Staff to the Associate Laboratory Director/Project Director
</span></span></i><o:p></o:p></p>
<p class="xmsonormal"><i><span style="font-size:8.0pt;font-family:"Arial",sans-serif;color:#333333;background:white">Electron-Ion Collider</span></i><i><span style="font-size:8.0pt;font-family:"Arial",sans-serif;color:#333333"><br>
<span style="background:white">Office: 631.344.7735</span><br>
</span></i><a href="mailto:apetrone@bnl.gov"><i><span style="font-size:8.0pt;font-family:"Arial",sans-serif;color:blue">apetrone@bnl.gov</span></i></a><i><span style="font-size:8.0pt;font-family:"Arial",sans-serif">
</span></i><o:p></o:p></p>
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