<html xmlns:v="urn:schemas-microsoft-com:vml" xmlns:o="urn:schemas-microsoft-com:office:office" xmlns:w="urn:schemas-microsoft-com:office:word" xmlns:m="http://schemas.microsoft.com/office/2004/12/omml" xmlns="http://www.w3.org/TR/REC-html40">
<head>
<meta http-equiv="Content-Type" content="text/html; charset=us-ascii">
<meta name="Generator" content="Microsoft Word 15 (filtered medium)">
<!--[if !mso]><style>v\:* {behavior:url(#default#VML);}
o\:* {behavior:url(#default#VML);}
w\:* {behavior:url(#default#VML);}
.shape {behavior:url(#default#VML);}
</style><![endif]--><style><!--
/* Font Definitions */
@font-face
{font-family:"Cambria Math";
panose-1:2 4 5 3 5 4 6 3 2 4;}
@font-face
{font-family:Calibri;
panose-1:2 15 5 2 2 2 4 3 2 4;}
@font-face
{font-family:Aptos;}
@font-face
{font-family:Cambria;
panose-1:2 4 5 3 5 4 6 3 2 4;}
/* Style Definitions */
p.MsoNormal, li.MsoNormal, div.MsoNormal
{margin:0in;
margin-bottom:.0001pt;
font-size:10.0pt;
font-family:"Calibri",sans-serif;}
a:link, span.MsoHyperlink
{mso-style-priority:99;
color:#0563C1;
text-decoration:underline;}
a:visited, span.MsoHyperlinkFollowed
{mso-style-priority:99;
color:#954F72;
text-decoration:underline;}
span.EmailStyle17
{mso-style-type:personal-compose;
font-family:"Cambria",serif;
color:windowtext;}
p.xxmsonormal, li.xxmsonormal, div.xxmsonormal
{mso-style-name:xxmsonormal;
margin-top:0in;
margin-right:0in;
margin-bottom:8.0pt;
margin-left:0in;
line-height:105%;
font-size:10.0pt;
font-family:"Calibri",sans-serif;}
.MsoChpDefault
{mso-style-type:export-only;
font-family:"Calibri",sans-serif;}
@page WordSection1
{size:8.5in 11.0in;
margin:1.0in 1.0in 1.0in 1.0in;}
div.WordSection1
{page:WordSection1;}
/* List Definitions */
@list l0
{mso-list-id:458031408;
mso-list-template-ids:-896740586;}
@list l0:level1
{mso-level-tab-stop:.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:11.0pt;
mso-bidi-font-size:11.0pt;
font-family:"Cambria",serif;}
@list l0:level2
{mso-level-tab-stop:1.0in;
mso-level-number-position:left;
text-indent:-.25in;}
@list l0:level3
{mso-level-tab-stop:1.5in;
mso-level-number-position:left;
text-indent:-.25in;}
@list l0:level4
{mso-level-tab-stop:2.0in;
mso-level-number-position:left;
text-indent:-.25in;}
@list l0:level5
{mso-level-tab-stop:2.5in;
mso-level-number-position:left;
text-indent:-.25in;}
@list l0:level6
{mso-level-tab-stop:3.0in;
mso-level-number-position:left;
text-indent:-.25in;}
@list l0:level7
{mso-level-tab-stop:3.5in;
mso-level-number-position:left;
text-indent:-.25in;}
@list l0:level8
{mso-level-tab-stop:4.0in;
mso-level-number-position:left;
text-indent:-.25in;}
@list l0:level9
{mso-level-tab-stop:4.5in;
mso-level-number-position:left;
text-indent:-.25in;}
@list l1
{mso-list-id:540047030;
mso-list-template-ids:95600220;}
@list l1:level1
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l1:level2
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:1.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l1:level3
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:1.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l1:level4
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:2.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l1:level5
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:2.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l1:level6
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:3.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l1:level7
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:3.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l1:level8
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:4.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l1:level9
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:4.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
ol
{margin-bottom:0in;}
ul
{margin-bottom:0in;}
--></style><!--[if gte mso 9]><xml>
<o:shapedefaults v:ext="edit" spidmax="1026" />
</xml><![endif]--><!--[if gte mso 9]><xml>
<o:shapelayout v:ext="edit">
<o:idmap v:ext="edit" data="1" />
</o:shapelayout></xml><![endif]-->
</head>
<body lang="EN-US" link="#0563C1" vlink="#954F72">
<div class="WordSection1">
<p class="xxmsonormal" style="margin-bottom:0in;margin-bottom:.0001pt;line-height:11.65pt">
<span style="font-size:11.0pt;font-family:"Cambria",serif;color:#212121">Dear EIC Team: <o:p></o:p></span></p>
<p class="xxmsonormal" style="margin-bottom:0in;margin-bottom:.0001pt;line-height:11.65pt">
<o:p> </o:p></p>
<p class="xxmsonormal" style="margin-bottom:0in;margin-bottom:.0001pt;line-height:11.65pt">
<span style="font-size:11.0pt;font-family:"Cambria",serif;color:#212121">The DOE Office of Project Assessment CD-3A and Status Review completed in November 2023 supported the EIC Project proposal for ~$100M in Long-Lead Procurements. The DOE/BNL/JLAB Integrated
Project Team (IPT) prepared an LLP Package totaling $89.988M, including 35% contingency. The request includes: <o:p></o:p></span></p>
<p class="xxmsonormal" style="margin-bottom:0in;margin-bottom:.0001pt;line-height:11.65pt">
<o:p> </o:p></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="xxmsonormal" style="color:#212121;margin-bottom:0in;margin-bottom:.0001pt;line-height:normal;mso-list:l0 level1 lfo1">
<span style="font-size:11.0pt;font-family:"Cambria",serif">Actively Cooled Beam Screen Material [$922k]</span><o:p></o:p></li><li class="xxmsonormal" style="color:#212121;margin-bottom:0in;margin-bottom:.0001pt;line-height:normal;mso-list:l0 level1 lfo1">
<span style="font-size:11.0pt;font-family:"Cambria",serif">Cryo Beam Position Monitor (BPM) Buttons and Silicon Dioxide (SiO2) Cables [$2.811M]</span><o:p></o:p></li><li class="xxmsonormal" style="color:#212121;margin-bottom:0in;margin-bottom:.0001pt;line-height:normal;mso-list:l0 level1 lfo1">
<span style="font-size:11.0pt;font-family:"Cambria",serif">Interaction Region (IR) Super Conducting (SC) Strand for IR SC Magnets [$4.133M]</span><o:p></o:p></li><li class="xxmsonormal" style="color:#212121;margin-bottom:0in;margin-bottom:.0001pt;line-height:normal;mso-list:l0 level1 lfo1">
<span style="font-size:11.0pt;font-family:"Cambria",serif">Electron Storage Ring (ESR) 591 MHz 1-Cell Cryomodule First Article [$3.659M]</span><o:p></o:p></li><li class="xxmsonormal" style="color:#212121;margin-bottom:0in;margin-bottom:.0001pt;line-height:normal;mso-list:l0 level1 lfo1">
<span style="font-size:11.0pt;font-family:"Cambria",serif">Design and Fabrication of One 2K Satellite Refrigerator Plant [$13.873M]</span><o:p></o:p></li><li class="xxmsonormal" style="color:#212121;margin-bottom:0in;margin-bottom:.0001pt;line-height:normal;mso-list:l0 level1 lfo1">
<span style="font-size:11.0pt;font-family:"Cambria",serif">Lead Tungstate Crystals for the Detector Backward Electro-Magnetic (EM) Calorimeter [$3.177M] </span><o:p></o:p></li><li class="xxmsonormal" style="color:#212121;margin-bottom:0in;margin-bottom:.0001pt;line-height:normal;mso-list:l0 level1 lfo1">
<span style="font-size:11.0pt;font-family:"Cambria",serif">Scintillating Fibers for the Detector Barrel and Forward EM Calorimeters [$1.769M]</span><o:p></o:p></li><li class="xxmsonormal" style="color:#212121;margin-bottom:0in;margin-bottom:.0001pt;line-height:normal;mso-list:l0 level1 lfo1">
<span style="font-size:11.0pt;font-family:"Cambria",serif">Silicon Photomultipliers for the Detector Forward Hadronic Calorimeter [$2.303M] </span><o:p></o:p></li><li class="xxmsonormal" style="color:#212121;margin-bottom:0in;margin-bottom:.0001pt;line-height:normal;mso-list:l0 level1 lfo1">
<span style="font-size:11.0pt;font-family:"Cambria",serif">Steel and Tungsten for the Detector Forward Hadronic Calorimeter [$3.152M] </span><o:p></o:p></li><li class="xxmsonormal" style="color:#212121;margin-bottom:0in;margin-bottom:.0001pt;line-height:normal;mso-list:l0 level1 lfo1">
<span style="font-size:11.0pt;font-family:"Cambria",serif">Detector Solenoid Magnet Design and Fabrication and Conductor [$13.971M]</span><o:p></o:p></li><li class="xxmsonormal" style="color:#212121;margin-bottom:0in;margin-bottom:.0001pt;line-height:normal;mso-list:l0 level1 lfo1">
<span style="font-size:11.0pt;font-family:"Cambria",serif">Unit Substations for Infrastructure [$16.948M]</span><o:p></o:p></li></ol>
<p class="xxmsonormal" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:.5in;margin-bottom:.0001pt;line-height:normal">
<span style="font-size:11.0pt;font-family:"Cambria",serif;color:#212121"> </span><o:p></o:p></p>
<p class="xxmsonormal" style="margin-bottom:0in;margin-bottom:.0001pt;line-height:11.65pt">
<span style="font-size:11.0pt;font-family:"Cambria",serif;color:#212121">The DOE Energy Systems Acquisition Advisory Board meeting (ESAAB) for CD-3A approval is scheduled for March 25, 2024. Our Federal Project Director, Robert Caradonna, will present the CD-3A
proposal.<o:p></o:p></span></p>
<p class="xxmsonormal" style="margin-bottom:0in;margin-bottom:.0001pt;line-height:11.65pt">
<o:p> </o:p></p>
<p class="xxmsonormal" style="margin-bottom:0in;margin-bottom:.0001pt;line-height:11.65pt">
<span style="font-size:11.0pt;font-family:"Cambria",serif;color:#212121">There is good news on funding for FY2024. On, March 9, the President signed into law the FY24 Energy and Water Development Appropriations Bill which includes $97.85M for EIC ($95M TEC,
$2.85M for OPC). The President’s Budget Request (PBR) for FY2025 was released and the request is $112.85 M ($110M TEC, $2.85M OPC). The request for RHIC operations is in line with plans for the successful conclusion of the RHIC science program. The EIC
request is substantially less than we proposed, but the PBR </span><span style="font-size:11.0pt;font-family:"Cambria",serif;color:#202020">is the start of the annual appropriations process. Our job is to continue to make the progress necessary to justify
a more significant increase in our funding.<o:p></o:p></span></p>
<p class="xxmsonormal" style="margin-bottom:0in;margin-bottom:.0001pt;line-height:11.65pt">
<o:p> </o:p></p>
<p class="xxmsonormal" style="margin-bottom:0in;margin-bottom:.0001pt;line-height:11.65pt">
<span style="font-size:11.0pt;font-family:"Cambria",serif;color:#212121">In preparation for CD-2, work continues to strengthen the EIC organization to streamline accountability, execution of project deliverables, and communication. We are making good progress
with the addition of our new Technical Director and other hires onboarding at the beginning of this year. The hiring ramp-up at both Labs is at the pace needed to make progress on design maturity and meet project milestones. An updated project organization
chart will be published this Spring. <o:p></o:p></span></p>
<p class="xxmsonormal" style="margin-bottom:0in;margin-bottom:.0001pt;line-height:11.65pt">
<o:p> </o:p></p>
<p class="xxmsonormal" style="margin-bottom:0in;margin-bottom:.0001pt;line-height:11.65pt">
<span style="font-size:11.0pt;font-family:"Cambria",serif;color:#212121">The Project Advisory Committee (PAC) met at BNL on February 29<sup>th</sup>. Discussion topics included: strategies for securing DOE CD approvals and in particular CD-2, plans to manage
off-project support, establishing the accelerator and detector technical baselines, plans to procure a CM/GC contract, and the evolving project organization. It was a very productive meeting with the PAC members sharing their experience and advice.</span><o:p></o:p></p>
<p class="xxmsonormal" style="margin-bottom:0in;margin-bottom:.0001pt;line-height:11.65pt">
<span style="font-size:11.0pt;font-family:"Cambria",serif;color:#212121"><o:p> </o:p></span></p>
<p class="xxmsonormal" style="margin-bottom:0in;margin-bottom:.0001pt;line-height:11.65pt">
<span style="font-size:11.0pt;font-family:"Cambria",serif;color:#212121">The Executive Management Team dedicated time to strategic planning at the beginning of this year. The outcome of these efforts includes:<o:p></o:p></span></p>
<p class="xxmsonormal" style="margin-bottom:0in;margin-bottom:.0001pt;line-height:11.65pt">
<o:p> </o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="xxmsonormal" style="color:#212121;margin-bottom:0in;margin-bottom:.0001pt;line-height:11.65pt;mso-list:l1 level1 lfo2">
<span style="font-size:11.0pt;font-family:"Cambria",serif">Priority 1 – Successfully execute approved CD-3A scope</span><o:p></o:p></li><li class="xxmsonormal" style="color:#212121;margin-bottom:0in;margin-bottom:.0001pt;line-height:11.65pt;mso-list:l1 level1 lfo2">
<span style="font-size:11.0pt;font-family:"Cambria",serif">Prepare the CD-2 Performance Measurement Baseline (PMB)</span><o:p></o:p></li><li class="xxmsonormal" style="color:#212121;margin-bottom:0in;margin-bottom:.0001pt;line-height:11.65pt;mso-list:l1 level1 lfo2">
<span style="font-size:11.0pt;font-family:"Cambria",serif">Prepare a CD-3B Proposal to reduce project risk</span><o:p></o:p></li><li class="xxmsonormal" style="color:#212121;margin-bottom:0in;margin-bottom:.0001pt;line-height:11.65pt;mso-list:l1 level1 lfo2">
<span style="font-size:11.0pt;font-family:"Cambria",serif">Prepare the Project Organization for defending the PMB proposal and for execution</span><o:p></o:p></li><li class="xxmsonormal" style="color:#212121;margin-bottom:0in;margin-bottom:.0001pt;line-height:11.65pt;mso-list:l1 level1 lfo2">
<span style="font-size:11.0pt;font-family:"Cambria",serif">Clarify Off-Project Support</span><o:p></o:p></li></ul>
<p class="xxmsonormal" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:.5in;margin-bottom:.0001pt;line-height:11.65pt">
<span style="font-size:11.0pt;font-family:"Cambria",serif;color:#212121"> </span><o:p></o:p></p>
<p class="xxmsonormal" style="line-height:11.65pt"><span style="font-size:11.0pt;font-family:"Cambria",serif;color:#212121">These priorities are reflected in the following summary of CY2024 major milestones, meetings, and reviews</span><span style="font-size:11.0pt;font-family:"Cambria",serif">:<span style="color:#212121"> </span></span><o:p></o:p></p>
<p class="xxmsonormal" align="center" style="text-align:center;line-height:11.65pt">
<span style="font-size:11.0pt;font-family:"Cambria",serif;color:#212121"><img width="414" height="202" style="width:4.3125in;height:2.1041in" id="Picture_x0020_4" src="cid:image002.png@01DA7542.9C120950"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Cambria",serif;color:#212121">This year's review schedule will be similar to last year’s, with the major project reviews taking place in the Fall. The size of the CD-3B Package will depend on funding
projections for FY2025 and FY2026. The primary goal of CD-3B is to maintain technical progress and mitigate risks before CD-2. The CD-3B review will also serve as our yearly Status Review. We plan to present a preliminary proposal of the CD-2 PMB and benefit
from the committee’s comments and recommendations. </span><span style="font-size:11.0pt;font-family:Aptos"><o:p></o:p></span></p>
<p class="xxmsonormal" style="margin-bottom:0in;margin-bottom:.0001pt;line-height:normal">
<span style="font-size:11.0pt;font-family:"Cambria",serif;color:#212121"> </span><o:p></o:p></p>
<p class="xxmsonormal" style="margin-bottom:0in;margin-bottom:.0001pt;line-height:normal">
<span style="font-size:11.0pt;font-family:"Cambria",serif;color:#212121">Let’s work together to make this year a success.</span><o:p></o:p></p>
<p class="xxmsonormal" style="margin-bottom:0in;margin-bottom:.0001pt;line-height:normal">
<span style="font-size:11.0pt;font-family:"Cambria",serif;color:#212121"> </span><o:p></o:p></p>
<p class="xxmsonormal" style="margin-bottom:0in;margin-bottom:.0001pt;line-height:normal">
<span style="font-size:11.0pt;font-family:"Cambria",serif;color:#212121">Sincerely, </span><o:p></o:p></p>
<p class="xxmsonormal" style="margin-bottom:0in;margin-bottom:.0001pt;line-height:normal">
<span style="font-size:11.0pt;font-family:"Cambria",serif;color:#212121">Jim </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Cambria",serif"> <o:p></o:p></span></p>
<p class="MsoNormal"><i><span style="font-size:10.5pt;font-family:"Cambria",serif">Associate Laboratory Director & EIC Project Director<br>
Electron-Ion Collider<br>
Brookhaven National Laboratory<br>
C: (608) 999-1740</span></i><span style="font-size:11.0pt;font-family:"Cambria",serif"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Cambria",serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Cambria",serif"><o:p> </o:p></span></p>
</div>
</body>
</html>