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<b>Reminder: </b> Please complete your property validation and
refresher
training by April 15th.<br>
Thank you to those who have already completed this!<br>
<br>
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<div class="headerdisplayname" style="display: inline;">Subject: </div>
[All_staff] Property Custodian: Complete Property Validation &
Refresher Training by April 15</td>
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<div class="headerdisplayname" style="display: inline;">From: </div>
deborah magaldi <a class="moz-txt-link-rfc2396E" href="mailto:magaldi@jlab.org"><magaldi@jlab.org></a></td>
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<div class="headerdisplayname" style="display: inline;">Date: </div>
Mon, 05 Apr 2010 10:43:10 -0400</td>
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<div class="headerdisplayname" style="display: inline;">To: </div>
<a class="moz-txt-link-abbreviated" href="mailto:all_staff@jlab.org">all_staff@jlab.org</a></td>
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<p class="MsoNormal"
style="margin-bottom: 0.0001pt; line-height: normal;"><span
style="font-size: 12pt; font-family: "Times New Roman","serif";">1.
<span style=""> </span>Jefferson Lab's 2010 property validation
process began April 1 and runs through April 15. During this period,
all
property custodians must complete a property validation for all items
on their
property list. Nearly every staff member is a property custodian. A
property
custodian may have one item or more than 100 assigned to him or her.
For
instance, if you have a JLab computer, you are a property custodian.<o:p></o:p></span></p>
<p class="MsoNormal"
style="margin-bottom: 0.0001pt; line-height: normal;"><span
style="font-size: 12pt; font-family: "Times New Roman","serif";">During
the annual validation period, each custodian must "validate" all of
the items on his or her inventory list. Like last year, custodians will
be
asked to state the general condition of their assigned property:
"good," "fair" or "poor." Guidance
for determining property condition is provided on your property
validation webpage.<o:p></o:p></span></p>
<p class="MsoNormal"
style="margin-bottom: 0.0001pt; line-height: normal;"><span
style="font-size: 12pt; font-family: "Times New Roman","serif";">--To
pull down your property list, access the Property Validation utility
from:
<a class="moz-txt-link-freetext"
href="https://mis.jlab.org/mis/apps/index.cfm?app_id=149">https://mis.jlab.org/mis/apps/index.cfm?app_id=149</a><o:p></o:p></span></p>
<p class="MsoNormal"
style="margin-bottom: 0.0001pt; line-height: normal;"><span
style="font-size: 12pt; font-family: "Times New Roman","serif";">--Or
visit your property validation page from the JLab Insight page:
<a class="moz-txt-link-freetext"
href="https://misportal.jlab.org/InsightWebProject/login.jsp">https://misportal.jlab.org/InsightWebProject/login.jsp</a>
.<span style="">
</span><o:p></o:p>Look
for the Property Validation link in the Personal Information block on
the left
side of your Insight Front Page.<o:p><br>
</o:p></span></p>
<p class="MsoNormal"
style="margin-bottom: 0.0001pt; line-height: normal;"><span
style="font-size: 12pt; font-family: "Times New Roman","serif";">2.<span
style=""> </span>Also during this time, all property
custodians must take the Property Custodian Refresher GEN 150 training
(about 5
minutes).<span style=""> </span>The training can be accessed
directly from this link:
<a class="moz-txt-link-freetext"
href="http://www.jlab.org/div_dept/train/prop_cust_refresher/">http://www.jlab.org/div_dept/train/prop_cust_refresher/</a><br
style="">
<!--[endif]--><o:p></o:p></span></p>
<p class="MsoNormal"
style="margin-bottom: 0.0001pt; line-height: normal;"><span
style="font-size: 12pt; font-family: "Times New Roman","serif";">Or
you may go to the web-based training page:
<a class="moz-txt-link-freetext"
href="http://www.jlab.org/div_dept/train/webbasedtraining.html">http://www.jlab.org/div_dept/train/webbasedtraining.html</a>
.<span style=""> </span>Click on Property Custodian Refresher
to access the training.<o:p></o:p></span></p>
<p class="MsoNormal"
style="margin-bottom: 0.0001pt; line-height: normal;"><span
style="font-size: 12pt; font-family: "Times New Roman","serif";"><br>
3. <span style=""> </span><b style=""><u>Report
Lost, Misplaced Property</u></b><o:p></o:p></span></p>
<p class="MsoNormal"
style="margin-bottom: 0.0001pt; line-height: normal;"><span
style="font-size: 12pt; font-family: "Times New Roman","serif";">The
Property Policy Manual Section 3.16 states: If property cannot be
located
during the validation, custodians must report the missing property
(including:
borrowed, user owned and property in the possession of subcontractors)
to the
Jefferson Lab Property Officer by email (<a
class="moz-txt-link-abbreviated" href="mailto:tbriggs@jlab.org">tbriggs@jlab.org</a>).
<o:p></o:p></span></p>
<br>
<span style="font-size: 12pt; font-family: "Times New Roman","serif";">Immediately
following this initial notification, the custodian must initiate a
Jefferson
Lab Missing Item Report (available on the Property Management webpage
at: <span style=""> </span><a class="moz-txt-link-freetext"
href="http://www.jlab.org/fm/property/">http://www.jlab.org/fm/property/</a>
) and then
route the report through their Division Management. <br>
<br>
Division Management shall investigate the loss and include the
following
elements in the report: <br>
--Why property cannot be located <br>
--Actions taken to locate property <br>
--Actions to prevent recurrence of loss. <br>
<br>
The Missing Item Report with Division Management comments must then be
forwarded to: <br>
Jefferson Lab Property Manager <br>
Mail Stop 28G <br>
Fax 269-5835 <br>
<a class="moz-txt-link-abbreviated" href="mailto:tbriggs@jlab.org">tbriggs@jlab.org</a></span>
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