<html><head><style type='text/css'>p { margin: 0; }</style></head><body><div style='font-family: arial,helvetica,sans-serif; font-size: 12pt; color: #000000'>All,<br><span style="white-space:pre"> </span>I forgot to change the title for my previous e-mail - sorry. Hopefully this one will get everyone's attention.<br><br>Will<br><br><hr id="zwchr"><div style="color:#000;font-weight:normal;font-style:normal;text-decoration:none;font-family:Helvetica,Arial,sans-serif;font-size:12pt;"><b>From: </b>"Will Oren" <oren@jlab.org><br><b>To: </b>"eng-div" <eng-div@jlab.org><br><b>Cc: </b>"Lyn Wells" <wellsl@jlab.org>, "Rhonda Barbosa" <rbarbosa@jlab.org>, "Mike Dallas" <mdallas@jlab.org><br><b>Sent: </b>Friday, July 19, 2013 9:14:39 AM<br><b>Subject: </b>[Eng-div] Fwd: draft<br><br><style>p { margin: 0; }</style><div style="font-family: arial,helvetica,sans-serif; font-size: 12pt; color: #000000"><br><div style="color:#000;font-weight:normal;font-style:normal;text-decoration:none;font-family:Helvetica,Arial,sans-serif;font-size:12pt;"><style>p { margin: 0; }</style><div style="font-family: arial,helvetica,sans-serif; font-size: 12pt; color: #000000">Folks,<br><span style="white-space:pre"> </span>As stated in Mont's "Sequestration Impacts for FY'13" e-mail from yesterday, one of the measures we will be taking to close the budget for FY'13 is to "Implement the increased use of vacation time for exempt employees". This e-mail explains how the Engineering Division will do this.<br><br>First, the following guidelines will be used to determine how much vacation time each exempt employee will be required to take from July 1 to Sept 30, 2013.<br><br><ul><li>Employees with 160hrs of accumulated vacation time or more will utilize at least 80hrs</li><li>Employees with 120 to 160 hrs of accumulated vacation time will utilize at least 60hrs</li><li>Employees with 80 to 120 hrs of accumulated vacation time will utilize at least 40hrs</li></ul><p>It is mandatory that you follow the above guidelines unless there are "extraordinary" situations. Examples might be: your family is expecting a new baby in October and you are saving your vacation to take an extended period of leave for the event and following the above guidelines will cut those plans short, or you have already planned a vacation after Oct 1 where major investments have been made and can't be recovered and following the above guidelines will prevent utilizing those investments. In these cases you may appeal directly to Will or Tim for a waiver. However, every hour not taken to cover the above goals must be made up by someone else who can take extra time above what is required.</p><p><br></p><p>Ultimately the division has been given the goal of taking a total of 5,140 hrs of vacation during the July 1 - Sept 30 time period. We must meet this goal so more extraordinary measures to balance the budget will not be needed. I've been asked: Why only exempt employees? The basic answer is that the vacation balance carried by non-exempt employees is low enough that forcing vacation would not provide a big enough impact. But utilization of
vacation time by non-exempt employees is encouraged if it is part of
your normal plans. <br></p><p><br></p><p>To formulate a plan of both number of hours by person and a schedule for taking them, a spreadsheet template will be provided to all group leaders to be filled out outlining their group's plans. This will come in a separate e-mail. <br></p><p><br></p><p>To find out your current vacation balance and other facts please look under the "Personal Information Section" on the upper left side of your Insight page for the "Vacation Balance Tool". This tool will give you your balance as of 7/1, your balance as of the current date, the suggested usage, how much you have used since 7/1 and what is remaining to be used out of the suggest amount. Please prepare your plans so that you can provide timely input to your group leaders. I will expect our plans to be finalized before I leave on my vacation on Wednesday 7/24. It is anticipated that some compromises on scheduling this time will need to be made to ensure proper supervision of staff that is on site and most importantly that work continues to be conducted safely. Group leads will also do their best to minimize impacts to ongoing work but impacts are to be expected and will need to be estimated.<br></p><p><br></p><p>Thanks for your help and continued hard work. <br></p><p><br></p><p>Will & Tim<br></p><p><br></p><p><br></p></div></div><br></div><br>_______________________________________________<br>Eng-div mailing list<br>Eng-div@jlab.org<br>https://mailman.jlab.org/mailman/listinfo/eng-div</div><br></div></body></html>