[Erd108] FW: FTBF and ITA scheduling for FY25

[Kondo Gnanvo]

Dear all, and TIC leaders

Please find below a call for FY25 test beam schedule request at Fermilab FTBF and ITA facilities.
Priority will be given to large experiments such as EIC in the scheduling process so we might want within MPGD-DSC to make a joint request for Spring - Summer 2025 to test the ePIC MPGD prototypes / engineering test articles ....
I will put this topic on agenda for tomorrow general MPGD-DSC monthly meeting

Best regards
Kondo

From: Evan D. Niner <edniner at fnal.gov>
Sent: Wednesday, July 31, 2024 12:46 PM
To: Koji Nakamura <Koji.Nakamura at cern.ch>; Andrea Benaglia <andrea.benaglia at cern.ch>; Artur Apresyan <Artur.Apresyan at cern.ch>; Christopher Madrid <cmadrid at fnal.gov>; Si Xie <sxie at fnal.gov>; Cristian Pena <cmorgoth at fnal.gov>; Corrado Gatto <gatto at fnal.gov>; Corrinne Elaine Mills <cmills10 at uic.edu>; jessica.metcalfe <jessica.metcalfe at gmail.com>; Manoj Bhanudas Jadhav <mjadhav at anl.gov>; Zhenyu Ye <yezhenyu at lbl.gov>; Tiehui Liu <thliu at fnal.gov>; Katsuya Yonehara <yonehara at fnal.gov>; Sudeshna Ganguly <sganguly at fnal.gov>; Steven D. Welch <steven.welch at okstate.edu>; Petra Merkel <petra at fnal.gov>; Grace E. Cummings <gcumming at fnal.gov>; Lorenzo Uplegger <lorenzo.uplegger at cern.ch>; Alexander Kiselev <kisselev at mail.desy.de>; chiu at bnl.gov; Junjie Zhu <junjie at umich.edu>; cherry at lsu.edu; Yasar Onel <yasar-onel at uiowa.edu>; Yuri Gershtein <ygershte at physics.rutgers.edu>; James William Wetzel <james-wetzel at uiowa.edu>; Burak Bilki <burak-bilki at uiowa.edu>; Armstrong, Whitney R. <warmstrong at anl.gov>; Mauro Dinardo <Mauro.Dinardo at cern.ch>; mconnors at gsu.edu; Carlos Eugenio Perez Lara <cperez at fnal.gov>; Harry Cheung <cheung at fnal.gov>; David Sperka <dsperka at bu.edu>; Nhan V Tran <ntran at fnal.gov>; tsai <tsai at physics.ucla.edu>; Marcus Hohlmann <hohlmann at fit.edu>; Bob Azmoun <azmoun at bnl.gov>; Thomas Hemmick <tkhemmick at gmail.com>; Yulia Furletova <yulia at jlab.org>; Kondo Gnanvo <kagnanvo at jlab.org>; Steven C. Nahn <nahn at fnal.gov>; James F Hirschauer <jhirsch at fnal.gov>; Jiri Kroll <jiri.kroll at cern.ch>; Luise Poley <lpoley at triumf.ca>; Sally Seidel <seidel at unm.edu>; Nick Solomey <nick.solomey at wichita.edu>; Massimiliano Fiorini <massimiliano.fiorini at cern.ch>; Matthew L. Strait <mstrait at fnal.gov>
Cc: ftbf_co <ftbf_co at fnal.gov>
Subject: [EXTERNAL] FTBF and ITA scheduling for FY25

Hello all FTBF and ITA users,

We are now ready to start the scheduling process for beam time at FTBF and ITA for FY25.  After the challenges of the FY24 run we are expecting accelerator operations to return to a normal level with beam available from ~November 2024 to early July 2025.  Please find below the scheduling request forms:

MTest beam time at FTBF:  https://docs.google.com/forms/d/1NWwlZh7ys04RWPC4XenrursBKtd3HrTXTb_-4k8oqmU/edit<https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_forms_d_1NWwlZh7ys04RWPC4XenrursBKtd3HrTXTb-5F-2D4k8oqmU_edit&d=DwMF-g&c=CJqEzB1piLOyyvZjb8YUQw&r=8RkWGK8Ehr23aQ4XZaeJkKhdeUjRK7rjlS9Ivaen0wM&m=RyiTwI300jijjIjrhq7ftlVVcJpY-qDtwPd-kGBCiDMvHUMAIYWQyAsz2Xuw9sb2&s=TBiiJTneoIjUn5AgSmYWMFH03xMWkVsFxjVfLvRwFc0&e=>

ITA beam time:  https://docs.google.com/forms/d/1sSHi-MH4H_EIzh2yRTDjKnFoha6UrGN-qtJPYN6Bb0Y/edit<https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_forms_d_1sSHi-2DMH4H-5FEIzh2yRTDjKnFoha6UrGN-2DqtJPYN6Bb0Y_edit&d=DwMF-g&c=CJqEzB1piLOyyvZjb8YUQw&r=8RkWGK8Ehr23aQ4XZaeJkKhdeUjRK7rjlS9Ivaen0wM&m=RyiTwI300jijjIjrhq7ftlVVcJpY-qDtwPd-kGBCiDMvHUMAIYWQyAsz2Xuw9sb2&s=8Lj8sltZILAx690BkdjEDIMlNB1mFC-z0BOg5BojqZA&e=>

We will let responses collect for a couple weeks and then start trying to fill a schedule.  Responses by August 19 would be appreciated for initial consideration.

We expect that the MTest schedule will be very full this year based on interest already expressed and requests deferred from the abbreviated FY24 running.  We appreciate everyone's patience and flexibility in trying to optimize the schedule as we may have to move or shorten some requests.  We will work with larger experiment groups (ex: EIC, ATLAS, CMS) to internally prioritize their efforts as needed if conflicts arise.

This year we will look to formally schedule parasitic requests on the calendar in addition to the primary beam users to improve communication with running experiments and the sharing of the beam resource.

Please reach out to ftbf_co at fnal.gov<mailto:ftbf_co at fnal.gov> with any questions you have and forward this announcement to anyone with interest who we have missed.  We look forward to hosting many of you at FTBF/ITA in the coming months.

Thanks,
Evan, Mandy, Joe, JJ
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