[Evpo] Subcontract PO Accruals - Sept 2021 PO 21-D1483

[Ted Peshehonoff]

Connie, et al,
There is no accrual required for 21-D1483 in Sept 2021.
If anyone has any questions please let me know.
v/r
Ted

Ted Peshehonoff, JLab Procurement Officer, 757-269-5139

From: Connie Adams
Sent: Monday, September 20, 2021 3:18 PM
To: Mitchell Laney <laney at jlab.org>
Cc: DeAnn Maddox <maddox at jlab.org>; Giuseppina Tenbusch <jessie at jlab.org>; Ted Peshehonoff <tvp at jlab.org>; Shareen McCallum <mccallum at jlab.org>; Connie Adams <cadams at jlab.org>
Subject: RE: Subcontract PO Accruals - FY2021 YEAR END - 2nd Request - NEW SUBCONTRACTS IN SEPTEMBER

Afternoon Mitch,

I am reviewing Subcontracts for October 1st and see that there have been four (4) newly created subcontracts that I need confirmation sent through evpo at jlab.org<mailto:evpo at jlab.org> stating that there is no accrual needed for them in September 2021 since they were created in FY2021.

Also note that the last two (2) on the list have not had the POC1 and POC2 populated as required.

Please review and/or have the Buyers respond to evpo at jlabor.org<mailto:evpo at jlabor.org> accordingly.

Thanks!

[cid:image001.jpg at 01D7AE35.9EDFB640]

Connie Adams
Financial Systems Accountant
Jefferson Science Associates LLC/Jefferson Lab
E-mail: cadams at jlab.org<mailto:cadams at jlab.org>
757-269-5108

From: Mitchell Laney <laney at jlab.org<mailto:laney at jlab.org>>
Sent: Monday, September 20, 2021 2:38 PM
To: Chris Perry <cperry at jlab.org<mailto:cperry at jlab.org>>; Christine Snetter <snetter at jlab.org<mailto:snetter at jlab.org>>; Sarin Philip <philip at jlab.org<mailto:philip at jlab.org>>; Naeem Huque <huque at jlab.org<mailto:huque at jlab.org>>; Carl Zorn <zorn at jlab.org<mailto:zorn at jlab.org>>
Cc: Melissa Torres <torres at jlab.org<mailto:torres at jlab.org>>; Thomas Huratiak <huratiak at jlab.org<mailto:huratiak at jlab.org>>; Connie Adams <cadams at jlab.org<mailto:cadams at jlab.org>>
Subject: FW: Subcontract PO Accruals - FY2021 YEAR END - 2nd Request

Can each of you take  a moment to look at this list to see if you can get any accrual in if there is one.

Thanks

Mitch

From: Mitchell Laney <laney at jlab.org<mailto:laney at jlab.org>>
Sent: Friday, September 17, 2021 4:10 PM
To: Carl Zorn <zorn at jlab.org<mailto:zorn at jlab.org>>; Naeem Huque <huque at jlab.org<mailto:huque at jlab.org>>; Chris Perry <cperry at jlab.org<mailto:cperry at jlab.org>>; Katherine Wilson <kwilson at jlab.org<mailto:kwilson at jlab.org>>; Sarin Philip <philip at jlab.org<mailto:philip at jlab.org>>
Cc: Thomas Huratiak <huratiak at jlab.org<mailto:huratiak at jlab.org>>; DeAnn Maddox <maddox at jlab.org<mailto:maddox at jlab.org>>; Connie Adams <cadams at jlab.org<mailto:cadams at jlab.org>>
Subject: FW: Subcontract PO Accruals - FY2021 YEAR END - 2nd Request
Importance: High

All

I have looked at the listing that  Connie had sent out earlier and it seems each of you still have  some accruals that need to be done.   She asked for them on the 21st .   Just giving you a friendly reminder.

Note: you may have already sent in and I missed but generally I receive all accrual submissions as well.

Mitch

From: Connie Adams <cadams at jlab.org<mailto:cadams at jlab.org>>
Sent: Wednesday, September 15, 2021 9:00 AM
To: Christopher Keith <ckeith at jlab.org<mailto:ckeith at jlab.org>>; Chris Perry <cperry at jlab.org<mailto:cperry at jlab.org>>; Tanya Gaye Stewart <fraites at jlab.org<mailto:fraites at jlab.org>>; Gianluigi Ciovati <gciovati at jlab.org<mailto:gciovati at jlab.org>>; Naeem Huque <huque at jlab.org<mailto:huque at jlab.org>>; Thomas Huratiak <huratiak at jlab.org<mailto:huratiak at jlab.org>>; David Kashy <kashy at jlab.org<mailto:kashy at jlab.org>>; Katherine Wilson <kwilson at jlab.org<mailto:kwilson at jlab.org>>; Matt Marchlik <marchlik at jlab.org<mailto:marchlik at jlab.org>>; Mike Bevins <mbevins at jlab.org<mailto:mbevins at jlab.org>>; Sarin Philip <philip at jlab.org<mailto:philip at jlab.org>>; Peter Owen <powen at jlab.org<mailto:powen at jlab.org>>; Tom Renzo <renzo at jlab.org<mailto:renzo at jlab.org>>; Russ Fries <rfries at jlab.org<mailto:rfries at jlab.org>>; Stephen Wood <saw at jlab.org<mailto:saw at jlab.org>>; Christine Snetter <snetter at jlab.org<mailto:snetter at jlab.org>>; Thilan Wijeratne <thilan at jlab.org<mailto:thilan at jlab.org>>; Melissa Torres <torres at jlab.org<mailto:torres at jlab.org>>; Ted Peshehonoff <tvp at jlab.org<mailto:tvp at jlab.org>>; Anne-Marie Valente <valente at jlab.org<mailto:valente at jlab.org>>; Carl Zorn <zorn at jlab.org<mailto:zorn at jlab.org>>
Cc: Gary Cheng <cheng at jlab.org<mailto:cheng at jlab.org>>; Corry Smith <csmith at jlab.org<mailto:csmith at jlab.org>>; Joel Dolbeck <dolbeck at jlab.org<mailto:dolbeck at jlab.org>>; Mitchell Laney <laney at jlab.org<mailto:laney at jlab.org>>; DeAnn Maddox <maddox at jlab.org<mailto:maddox at jlab.org>>; Shareen McCallum <mccallum at jlab.org<mailto:mccallum at jlab.org>>; Connie Adams <cadams at jlab.org<mailto:cadams at jlab.org>>
Subject: Subcontract PO Accruals - FY2021 YEAR END - 2nd Request
Importance: High

All,

You are receiving this message because you are the primary (To:) or alternate (cc:) person responsible for submitting accrual estimates for at least one Subcontract Retainage (Accrual) Purchase Order. Attached you will find the listing of Subcontract Retainage (Accrual) Purchase Orders that need to be evaluated for accrual purposes. Additionally, you will find the PO Accrual Form with instructions to be completed for your submittal.

This is the Year End accruals where we have a very short window for completing this processing.  It is imperative that you forward September 2021 accruals promptly.


Please complete the Subcontract Percent Complete Form for estimated work completed through September 30, 2021. It is important that we receive estimated percent complete forms associated with the estimated work performed through this date for which we have a contractual obligation where an invoice has not been received and approved. Accruals are due by Tuesday, September 21, 2021, but we are pushing to have them completed early to avoid last minute delays and requesting they be completed if possible by Friday, September 17, 2021.

**** Please submit your accrual form to evpo at jlab.org<mailto:evpo at jlab.org> by close of business, Friday, September 17, 2021. If you have nothing to accrue, please email the address provided stating you have nothing to accrue for PO# xxx-xxxxxx. We will send out reminders COB, September 15, 2021 and Tuesday, September 21, 2021.****

Thanks for your help!!!

Connie Adams
Financial Systems Accountant
Jefferson Science Associates LLC/Jefferson Lab
E-mail: cadams at jlab.org<mailto:cadams at jlab.org>
757-269-5108

From: Connie Adams <cadams at jlab.org<mailto:cadams at jlab.org>>
Sent: Wednesday, September 8, 2021 10:30 AM
To: Christopher Keith <ckeith at jlab.org<mailto:ckeith at jlab.org>>; Chris Perry <cperry at jlab.org<mailto:cperry at jlab.org>>; Tanya Gaye Stewart <fraites at jlab.org<mailto:fraites at jlab.org>>; Gianluigi Ciovati <gciovati at jlab.org<mailto:gciovati at jlab.org>>; Naeem Huque <huque at jlab.org<mailto:huque at jlab.org>>; Thomas Huratiak <huratiak at jlab.org<mailto:huratiak at jlab.org>>; Jiquan Guo <jguo at jlab.org<mailto:jguo at jlab.org>>; David Kashy <kashy at jlab.org<mailto:kashy at jlab.org>>; Katherine Wilson <kwilson at jlab.org<mailto:kwilson at jlab.org>>; Matt Marchlik <marchlik at jlab.org<mailto:marchlik at jlab.org>>; Mike Bevins <mbevins at jlab.org<mailto:mbevins at jlab.org>>; Rick Nelson <nelson at jlab.org<mailto:nelson at jlab.org>>; Sarin Philip <philip at jlab.org<mailto:philip at jlab.org>>; Peter Owen <powen at jlab.org<mailto:powen at jlab.org>>; Tom Renzo <renzo at jlab.org<mailto:renzo at jlab.org>>; Russ Fries <rfries at jlab.org<mailto:rfries at jlab.org>>; Stephen Wood <saw at jlab.org<mailto:saw at jlab.org>>; Christine Snetter <snetter at jlab.org<mailto:snetter at jlab.org>>; Alexander Somov <somov at jlab.org<mailto:somov at jlab.org>>; Thilan Wijeratne <thilan at jlab.org<mailto:thilan at jlab.org>>; Melissa Torres <torres at jlab.org<mailto:torres at jlab.org>>; Ted Peshehonoff <tvp at jlab.org<mailto:tvp at jlab.org>>; Anne-Marie Valente <valente at jlab.org<mailto:valente at jlab.org>>; Celia Whitlatch <whitlatc at jlab.org<mailto:whitlatc at jlab.org>>; Carl Zorn <zorn at jlab.org<mailto:zorn at jlab.org>>
Cc: Gary Cheng <cheng at jlab.org<mailto:cheng at jlab.org>>; Corry Smith <csmith at jlab.org<mailto:csmith at jlab.org>>; Joel Dolbeck <dolbeck at jlab.org<mailto:dolbeck at jlab.org>>; Eugene Chudakov <gen at jlab.org<mailto:gen at jlab.org>>; Giuseppina Tenbusch <jessie at jlab.org<mailto:jessie at jlab.org>>; Mitchell Laney <laney at jlab.org<mailto:laney at jlab.org>>; Sharon Parkinson <spark at jlab.org<mailto:spark at jlab.org>>; Shareen McCallum <mccallum at jlab.org<mailto:mccallum at jlab.org>>; Connie Adams <cadams at jlab.org<mailto:cadams at jlab.org>>
Subject: Subcontract PO Accruals - FY2021 YEAR END
Importance: High

All,

You are receiving this message because you are the primary (To:) or alternate (cc:) person responsible for submitting accrual estimates for at least one Subcontract Retainage (Accrual) Purchase Order. Attached you will find the listing of Subcontract Retainage (Accrual) Purchase Orders that need to be evaluated for accrual purposes. Additionally, you will find the PO Accrual Form with instructions to be completed for your submittal.

This is the Year End accruals where we have a very short window for completing this processing.  It is imperative that you forward September 2021 accruals promptly.


Please complete the Subcontract Percent Complete Form for estimated work completed through September 30, 2021. It is important that we receive estimated percent complete forms associated with the estimated work performed through this date for which we have a contractual obligation where an invoice has not been received and approved. Accruals are due by Tuesday, September 21, 2021, but we are pushing to have them completed early to avoid last minute delays and requesting they be completed if possible by Friday, September 17, 2021.

**** Please submit your accrual form to evpo at jlab.org<mailto:evpo at jlab.org> by close of business, Friday, September 17, 2021. If you have nothing to accrue, please email the address provided stating you have nothing to accrue for PO# xxx-xxxxxx. We will send out reminders COB, September 15, 2021 and Tuesday, September 21, 2021.****

Thanks for your help!!!

Connie Adams
Financial Systems Accountant
Jefferson Science Associates LLC/Jefferson Lab
E-mail: cadams at jlab.org<mailto:cadams at jlab.org>
757-269-5108



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