[Evpo] Subcontract PO Accruals - 3rd Request

Eugene Chudakov gen at jlab.org
Thu Mar 3 13:49:46 EST 2022 

Updated file is attached.
________________________________
From: Connie Adams <cadams at jlab.org>
Sent: Thursday, March 3, 2022 1:13 PM
To: Eugene Chudakov <gen at jlab.org>
Subject: FW: Subcontract PO Accruals - 3rd Request


Hi Eugene,



I am looking at the form and the two (2) circled fields need to be filled in.  The instructions are from the 2nd tab on the attached file.



Please then resend to evpo at jlab.org<mailto:evpo at jlab.org>.  Evpo at jlab.or<mailto:Evpo at jlab.or>g is for management and auditors.



Thanks,



[cid:image001.png at 01D82F00.782D4D90]



[cid:image002.png at 01D82F00.782D4D90]



Connie Adams

Financial Systems Accountant

Jefferson Science Associates LLC/Jefferson Lab

E-mail: cadams at jlab.org

757-269-5108



From: Evpo <evpo-bounces at jlab.org> On Behalf Of Eugene Chudakov
Sent: Thursday, March 3, 2022 1:00 PM
To: evpo at jlab.org
Subject: [Evpo] Fw: Subcontract PO Accruals - 3rd Request





________________________________

From: Eugene Chudakov <gen at jlab.org<mailto:gen at jlab.org>>
Sent: Thursday, March 3, 2022 12:21 PM
To: Connie Adams <cadams at jlab.org<mailto:cadams at jlab.org>>
Subject: Re: Subcontract PO Accruals - 3rd Request



Dear Connie,



21-D1483: 74% of the 1-st line in the PO, or $18500 (the first line budget is $25000)

I attach the spreadsheet.



Regards,

Eugene



________________________________

From: Connie Adams <cadams at jlab.org<mailto:cadams at jlab.org>>
Sent: Thursday, March 3, 2022 12:03 PM
To: Gary Cheng <cheng at jlab.org<mailto:cheng at jlab.org>>; Gianluigi Ciovati <gciovati at jlab.org<mailto:gciovati at jlab.org>>; Eugene Chudakov <gen at jlab.org<mailto:gen at jlab.org>>; Katherine Wilson <kwilson at jlab.org<mailto:kwilson at jlab.org>>; Mike Bevins <mbevins at jlab.org<mailto:mbevins at jlab.org>>; Sarin Philip <philip at jlab.org<mailto:philip at jlab.org>>; Tom Renzo <renzo at jlab.org<mailto:renzo at jlab.org>>; Carl Zorn <zorn at jlab.org<mailto:zorn at jlab.org>>
Cc: Naeem Huque <huque at jlab.org<mailto:huque at jlab.org>>; Thomas Huratiak <huratiak at jlab.org<mailto:huratiak at jlab.org>>; Mitchell Laney <laney at jlab.org<mailto:laney at jlab.org>>; DeAnn Maddox <maddox at jlab.org<mailto:maddox at jlab.org>>; Melissa Torres <torres at jlab.org<mailto:torres at jlab.org>>; Charlie Kim <ckim at jlab.org<mailto:ckim at jlab.org>>; Cynthia (Thia) Keppel <keppel at jlab.org<mailto:keppel at jlab.org>>; Drew Weisenberger <drew at jlab.org<mailto:drew at jlab.org>>; Ed Daly <edaly at jlab.org<mailto:edaly at jlab.org>>; Tony Reilly <areilly at jlab.org<mailto:areilly at jlab.org>>; Robert Rimmer <rarimmer at jlab.org<mailto:rarimmer at jlab.org>>; Tim Michalski <michalsk at jlab.org<mailto:michalsk at jlab.org>>; Russ Fries <rfries at jlab.org<mailto:rfries at jlab.org>>; Ken Baggett <baggett at jlab.org<mailto:baggett at jlab.org>>; Shareen McCallum <mccallum at jlab.org<mailto:mccallum at jlab.org>>; Connie Adams <cadams at jlab.org<mailto:cadams at jlab.org>>
Subject: Subcontract PO Accruals - 3rd Request



This is actually the 3rd Request.  Thanks!!



Connie Adams

Financial Systems Accountant

Jefferson Science Associates LLC/Jefferson Lab

E-mail: cadams at jlab.org<mailto:cadams at jlab.org>

757-269-5108



From: Connie Adams
Sent: Thursday, March 3, 2022 12:01 PM
To: Gary Cheng <cheng at jlab.org<mailto:cheng at jlab.org>>; Gianluigi Ciovati <gciovati at jlab.org<mailto:gciovati at jlab.org>>; Eugene Chudakov <gen at jlab.org<mailto:gen at jlab.org>>; Katherine Wilson <kwilson at jlab.org<mailto:kwilson at jlab.org>>; Mike Bevins <mbevins at jlab.org<mailto:mbevins at jlab.org>>; Sarin Philip <philip at jlab.org<mailto:philip at jlab.org>>; Tom Renzo <renzo at JLAB.ORG<mailto:renzo at JLAB.ORG>>; Carl Zorn <zorn at jlab.org<mailto:zorn at jlab.org>>
Cc: Naeem Huque <huque at JLAB.ORG<mailto:huque at JLAB.ORG>>; Thomas Huratiak <huratiak at jlab.org<mailto:huratiak at jlab.org>>; Mitchell Laney <laney at jlab.org<mailto:laney at jlab.org>>; DeAnn Maddox <maddox at jlab.org<mailto:maddox at jlab.org>>; Melissa Torres <torres at jlab.org<mailto:torres at jlab.org>>; Charlie Kim <ckim at jlab.org<mailto:ckim at jlab.org>>; Cynthia (Thia) Keppel <keppel at jlab.org<mailto:keppel at jlab.org>>; Drew Weisenberger <drew at jlab.org<mailto:drew at jlab.org>>; Ed Daly <edaly at JLAB.ORG<mailto:edaly at JLAB.ORG>>; Tony Reilly <areilly at jlab.org<mailto:areilly at jlab.org>>; Robert Rimmer <rarimmer at jlab.org<mailto:rarimmer at jlab.org>>; Tim Michalski <michalsk at JLAB.ORG<mailto:michalsk at JLAB.ORG>>; Russ Fries <rfries at jlab.org<mailto:rfries at jlab.org>>; Ken Baggett <baggett at jlab.org<mailto:baggett at jlab.org>>; Shareen McCallum <mccallum at jlab.org<mailto:mccallum at jlab.org>>; Connie Adams <cadams at jlab.org<mailto:cadams at jlab.org>>
Subject: FW: Subcontract PO Accruals - 2nd Request



All,



You received the below request because you are the primary (To:) or alternate (cc:) person responsible for submitting accrual estimates for at least one Subcontract Retainage (Accrual) Purchase Order.



Submittals were originally requested by COB Wednesday, 3/02/2022, then by noon today, 3/03/2022.  It is imperative that we receive a response by COB Today, 3/03/2022, so that needed accruals can be processed before Month End.



Please complete the Subcontract Percent Complete Form (PO Accrual Form) for work completed through February 28, 2022. It is important that we receive estimated percent complete forms associated with work performed through this date for which we have a contractual obligation where an invoice has not been received and approved.



Please submit your accrual form to evpo at jlab.org<mailto:evpo at jlab.org>.  If you have nothing to accrue, please email evpo at jlab.org<mailto:evpo at jlab.org> stating you have nothing to accrue for PO# xxx-xxxxxx. ****



Thanks!





Connie Adams

Financial Systems Accountant

Jefferson Science Associates LLC/Jefferson Lab

E-mail: cadams at jlab.org<mailto:cadams at jlab.org>

757-269-5108



From: Connie Adams
Sent: Wednesday, March 2, 2022 5:01 PM
To: Gary Cheng <cheng at jlab.org<mailto:cheng at jlab.org>>; Christopher Keith <ckeith at jlab.org<mailto:ckeith at jlab.org>>; Chris Perry <cperry at JLAB.ORG<mailto:cperry at JLAB.ORG>>; Douglas Higinbotham <doug at jlab.org<mailto:doug at jlab.org>>; Tanya Gaye Stewart <fraites at jlab.org<mailto:fraites at jlab.org>>; Gianluigi Ciovati <gciovati at jlab.org<mailto:gciovati at jlab.org>>; Eugene Chudakov <gen at jlab.org<mailto:gen at jlab.org>>; Probir Ghoshal <ghoshal at JLAB.ORG<mailto:ghoshal at JLAB.ORG>>; Katherine Wilson <kwilson at jlab.org<mailto:kwilson at jlab.org>>; Matt Marchlik <marchlik at jlab.org<mailto:marchlik at jlab.org>>; Mike Bevins <mbevins at jlab.org<mailto:mbevins at jlab.org>>; Sarin Philip <philip at jlab.org<mailto:philip at jlab.org>>; Tom Renzo <renzo at JLAB.ORG<mailto:renzo at JLAB.ORG>>; Russ Fries <rfries at jlab.org<mailto:rfries at jlab.org>>; Christine Snetter <snetter at jlab.org<mailto:snetter at jlab.org>>; Anne-Marie Valente <valente at jlab.org<mailto:valente at jlab.org>>; Carl Zorn <zorn at jlab.org<mailto:zorn at jlab.org>>
Cc: Joel Dolbeck <dolbeck at jlab.org<mailto:dolbeck at jlab.org>>; Naeem Huque <huque at JLAB.ORG<mailto:huque at JLAB.ORG>>; Thomas Huratiak <huratiak at jlab.org<mailto:huratiak at jlab.org>>; James Fast <jfast at jlab.org<mailto:jfast at jlab.org>>; Mitchell Laney <laney at jlab.org<mailto:laney at jlab.org>>; Sharon Parkinson <spark at jlab.org<mailto:spark at jlab.org>>; Melissa Torres <torres at jlab.org<mailto:torres at jlab.org>>; Charlie Kim <ckim at jlab.org<mailto:ckim at jlab.org>>; Carolyn Stepney <stepney at JLAB.ORG<mailto:stepney at JLAB.ORG>>; Giuseppina Tenbusch <jessie at JLAB.ORG<mailto:jessie at JLAB.ORG>>; Michele Khasidis <michele at jlab.org<mailto:michele at jlab.org>>; DeAnn Maddox <maddox at jlab.org<mailto:maddox at jlab.org>>; Shareen McCallum <mccallum at jlab.org<mailto:mccallum at jlab.org>>; Connie Adams <cadams at jlab.org<mailto:cadams at jlab.org>>
Subject: Subcontract PO Accruals - 2nd Request



All,



You received the below request because you are the primary (To:) or alternate (cc:) person responsible for submitting accrual estimates for at least one Subcontract Retainage (Accrual) Purchase Order.



Submittals were requested by COB today.  It is imperative that we receive a response by noon Thursday, 3/03/2022.



Please complete the Subcontract Percent Complete Form (PO Accrual Form) for work completed through February 28, 2022. It is important that we receive estimated percent complete forms associated with work performed through this date for which we have a contractual obligation where an invoice has not been received and approved.



Please submit your accrual form to evpo at jlab.org<mailto:evpo at jlab.org>.  If you have nothing to accrue, please email evpo at jlab.org<mailto:evpo at jlab.org> stating you have nothing to accrue for PO# xxx-xxxxxx. ****



Thanks!



Connie Adams

Financial Systems Accountant

Jefferson Science Associates LLC/Jefferson Lab

E-mail: cadams at jlab.org<mailto:cadams at jlab.org>

757-269-5108



From: Connie Adams <cadams at jlab.org<mailto:cadams at jlab.org>>
Sent: Monday, February 28, 2022 5:01 PM
To: Buddy Carlton <carltonb at jlab.org<mailto:carltonb at jlab.org>>; Gary Cheng <cheng at jlab.org<mailto:cheng at jlab.org>>; Christopher Keith <ckeith at jlab.org<mailto:ckeith at jlab.org>>; Chris Perry <cperry at jlab.org<mailto:cperry at jlab.org>>; Corry Smith <csmith at jlab.org<mailto:csmith at jlab.org>>; Douglas Higinbotham <doug at jlab.org<mailto:doug at jlab.org>>; Tanya Gaye Stewart <fraites at jlab.org<mailto:fraites at jlab.org>>; Gianluigi Ciovati <gciovati at jlab.org<mailto:gciovati at jlab.org>>; Eugene Chudakov <gen at jlab.org<mailto:gen at jlab.org>>; Probir Ghoshal <ghoshal at jlab.org<mailto:ghoshal at jlab.org>>; Jiquan Guo <jguo at jlab.org<mailto:jguo at jlab.org>>; Carroll Jones <jonesc at jlab.org<mailto:jonesc at jlab.org>>; David Kashy <kashy at jlab.org<mailto:kashy at jlab.org>>; Katherine Wilson <kwilson at jlab.org<mailto:kwilson at jlab.org>>; Matt Marchlik <marchlik at jlab.org<mailto:marchlik at jlab.org>>; Mike Bevins <mbevins at jlab.org<mailto:mbevins at jlab.org>>; Michele Solaroli <msolarol at jlab.org<mailto:msolarol at jlab.org>>; Rick Nelson <nelson at jlab.org<mailto:nelson at jlab.org>>; Sarin Philip <philip at jlab.org<mailto:philip at jlab.org>>; Tom Renzo <renzo at jlab.org<mailto:renzo at jlab.org>>; Russ Fries <rfries at jlab.org<mailto:rfries at jlab.org>>; Stephen Wood <saw at jlab.org<mailto:saw at jlab.org>>; Christine Snetter <snetter at jlab.org<mailto:snetter at jlab.org>>; Alexander Somov <somov at jlab.org<mailto:somov at jlab.org>>; Shirley Yang <syang at jlab.org<mailto:syang at jlab.org>>; Thilan Wijeratne <thilan at jlab.org<mailto:thilan at jlab.org>>; Anne-Marie Valente <valente at jlab.org<mailto:valente at jlab.org>>; Blaine Wissler <wissler at jlab.org<mailto:wissler at jlab.org>>; Carl Zorn <zorn at jlab.org<mailto:zorn at jlab.org>>
Cc: Joel Dolbeck <dolbeck at jlab.org<mailto:dolbeck at jlab.org>>; Naeem Huque <huque at jlab.org<mailto:huque at jlab.org>>; Thomas Huratiak <huratiak at jlab.org<mailto:huratiak at jlab.org>>; James Fast <jfast at jlab.org<mailto:jfast at jlab.org>>; Mitchell Laney <laney at jlab.org<mailto:laney at jlab.org>>; Michele Khasidis <michele at jlab.org<mailto:michele at jlab.org>>; Ritendra Bhattacharya <ritendra at jlab.org<mailto:ritendra at jlab.org>>; Sharon Parkinson <spark at jlab.org<mailto:spark at jlab.org>>; Melissa Torres <torres at jlab.org<mailto:torres at jlab.org>>; Shareen McCallum <mccallum at jlab.org<mailto:mccallum at jlab.org>>; Connie Adams <cadams at jlab.org<mailto:cadams at jlab.org>>
Subject: Subcontract PO Accruals



All,



You are receiving this message because you are the primary (To:) or alternate (cc:) person responsible for submitting accrual estimates for at least one Subcontract Retainage (Accrual) Purchase Order. Attached you will find the listing of Subcontract Retainage (Accrual) Purchase Orders that need to be evaluated for accrual purposes. Additionally, you will find the PO Accrual Form with instructions to be completed for your submittal.


Please complete the Subcontract Percent Complete Form for work completed through February 28, 2022. It is important that we receive estimated percent complete forms associated with work performed through this date for which we have a contractual obligation where an invoice has not been received and approved.



**** Please submit your accrual form to evpo at jlab.org<mailto:evpo at jlab.org> by close of business, Wednesday, March 2, 2022. If you have nothing to accrue, please email evpo at jlab.org<mailto:evpo at jlab.org> stating you have nothing to accrue for PO# xxx-xxxxxx. ****



Thanks for your help!!!



Connie Adams

Financial Systems Accountant

Jefferson Science Associates LLC/Jefferson Lab

E-mail: cadams at jlab.org<mailto:cadams at jlab.org>

757-269-5108




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