[Evpo] Subcontract PO Accruals - FY2022 YEAR END - 2nd Reminder/20-D1427

[Thomas Huratiak]

Connie - Nothing further to accrue on 20-D1427.  Still at 20% progress on PO line 4.

Tom

From: Connie Adams <cadams at jlab.org>
Sent: Wednesday, September 14, 2022 5:00 PM
To: Gary Cheng <cheng at jlab.org>; Corry Smith <csmith at jlab.org>; Tanya Gaye Stewart <fraites at jlab.org>; Gianluigi Ciovati <gciovati at jlab.org>; Probir Ghoshal <ghoshal at jlab.org>; Thomas Huratiak <huratiak at jlab.org>; Jason Willoughby <jasonw at jlab.org>; Jiquan Guo <jguo at jlab.org>; David Kashy <kashy at jlab.org>; Mike Bevins <mbevins at jlab.org>; Onish Kumar <okumar at jlab.org>; Sarin Philip <philip at jlab.org>; Renuka Rajput-Ghoshal <renuka at jlab.org>; Tom Renzo <renzo at jlab.org>; Russ Fries <rfries at jlab.org>; Patrizia Rossi <rossi at jlab.org>; Stephen Wood <saw at jlab.org>; Scott Bentivegna <scottb at jlab.org>; Christine Snetter <snetter at jlab.org>; Alexander Somov <somov at jlab.org>; Anne-Marie Valente <valente at jlab.org>; Michelle Oast <weinmann at jlab.org>; Blaine Wissler <wissler at jlab.org>; Mark Wissmann <wissmann at jlab.org>; Carl Zorn <zorn at jlab.org>
Cc: Joel Dolbeck <dolbeck at jlab.org>; Eugene Chudakov <gen at jlab.org>; Curt Hovater <hovater at jlab.org>; Giuseppina Tenbusch <jessie at jlab.org>; James Fast <jfast at jlab.org>; Katherine Wilson <kwilson at jlab.org>; Mitchell Laney <laney at jlab.org>; Michele Solaroli <msolarol at jlab.org>; Ritendra Bhattacharya <ritendra at jlab.org>; Sherry Thomas <sthomas at jlab.org>; Melissa Torres <torres at jlab.org>; Shareen McCallum <mccallum at jlab.org>; Tori Hundley <hundley at jlab.org>; Connie Adams <cadams at jlab.org>
Subject: Subcontract PO Accruals - FY2022 YEAR END - 2nd Reminder
Importance: High

All,

You are receiving this message because you are the primary (To:) or alternate (cc:) person responsible for submitting accrual estimates for at least one Subcontract Retainage (Accrual) Purchase Order. Attached you will find the listing of Subcontract Retainage (Accrual) Purchase Orders that need to be evaluated for accrual purposes. Additionally, you will find the PO Accrual Form with instructions to be completed for your submittal.

This is the Year End accruals where we have a very short window for completing this processing.  It is imperative that you forward September 2022 accruals promptly.


Please complete the Subcontract Percent Complete Form for estimated work completed through September 30, 2022. It is important that we receive estimated percent complete forms associated with the estimated work performed through this date for which we have a contractual obligation where an invoice has not been received and approved. Accruals are due by Tuesday, September 20, 2022, but we are pushing to have them completed early to avoid last minute delays and requesting they be completed if possible by Friday, September 16, 2022.

**** Please submit your accrual form to evpo at jlab.org<mailto:evpo at jlab.org> by close of business, Friday, September 16, 2022. If you have nothing to accrue, please email evpo at jlab.org<mailto:evpo at jlab.org>  stating you have nothing to accrue for PO# xxx-xxxxxx. We will send out another reminder COB, Tuesday, September 20, 2022.****

Thanks for your help!!!


Connie Adams
Financial Systems Accountant
Jefferson Science Associates LLC/Jefferson Lab
E-mail: cadams at jlab.org<mailto:cadams at jlab.org>
757-269-5108

From: Connie Adams
Sent: Wednesday, September 7, 2022 9:08 AM
To: Buddy Carlton <carltonb at jlab.org<mailto:carltonb at jlab.org>>; Gary Cheng <cheng at jlab.org<mailto:cheng at jlab.org>>; Corry Smith <csmith at jlab.org<mailto:csmith at jlab.org>>; Tanya Gaye Stewart <fraites at jlab.org<mailto:fraites at jlab.org>>; Gianluigi Ciovati <gciovati at jlab.org<mailto:gciovati at jlab.org>>; Eugene Chudakov <gen at jlab.org<mailto:gen at jlab.org>>; Probir Ghoshal <ghoshal at JLAB.ORG<mailto:ghoshal at JLAB.ORG>>; Naeem Huque <huque at JLAB.ORG<mailto:huque at JLAB.ORG>>; Thomas Huratiak <huratiak at jlab.org<mailto:huratiak at jlab.org>>; Jason Willoughby <jasonw at jlab.org<mailto:jasonw at jlab.org>>; Jiquan Guo <jguo at JLAB.ORG<mailto:jguo at JLAB.ORG>>; David Kashy <kashy at jlab.org<mailto:kashy at jlab.org>>; Mike Bevins <mbevins at jlab.org<mailto:mbevins at jlab.org>>; Sarin Philip <philip at jlab.org<mailto:philip at jlab.org>>; Renuka Rajput-Ghoshal <renuka at JLAB.ORG<mailto:renuka at JLAB.ORG>>; Tom Renzo <renzo at JLAB.ORG<mailto:renzo at JLAB.ORG>>; Russ Fries <rfries at jlab.org<mailto:rfries at jlab.org>>; Patrizia Rossi <rossi at jlab.org<mailto:rossi at jlab.org>>; Stephen Wood <saw at jlab.org<mailto:saw at jlab.org>>; Scott Bentivegna <scottb at jlab.org<mailto:scottb at jlab.org>>; Christine Snetter <snetter at jlab.org<mailto:snetter at jlab.org>>; Alexander Somov <somov at jlab.org<mailto:somov at jlab.org>>; Shirley Yang <syang at JLAB.ORG<mailto:syang at JLAB.ORG>>; Thilan Wijeratne <thilan at JLAB.ORG<mailto:thilan at JLAB.ORG>>; Anne-Marie Valente <valente at jlab.org<mailto:valente at jlab.org>>; Blaine Wissler <wissler at jlab.org<mailto:wissler at jlab.org>>; Mark Wissmann <wissmann at jlab.org<mailto:wissmann at jlab.org>>; Carl Zorn <zorn at jlab.org<mailto:zorn at jlab.org>>
Cc: Jonathan Creel <creel at jlab.org<mailto:creel at jlab.org>>; Joel Dolbeck <dolbeck at jlab.org<mailto:dolbeck at jlab.org>>; Curt Hovater <hovater at jlab.org<mailto:hovater at jlab.org>>; Giuseppina Tenbusch <jessie at JLAB.ORG<mailto:jessie at JLAB.ORG>>; James Fast <jfast at jlab.org<mailto:jfast at jlab.org>>; John Wieliczko <johnw at jlab.org<mailto:johnw at jlab.org>>; Katherine Wilson <kwilson at jlab.org<mailto:kwilson at jlab.org>>; Mitchell Laney <laney at jlab.org<mailto:laney at jlab.org>>; Michele Khasidis <michele at jlab.org<mailto:michele at jlab.org>>; Michele Solaroli <msolarol at jlab.org<mailto:msolarol at jlab.org>>; Ritendra Bhattacharya <ritendra at JLAB.ORG<mailto:ritendra at JLAB.ORG>>; Sherry Thomas <sthomas at jlab.org<mailto:sthomas at jlab.org>>; Melissa Torres <torres at jlab.org<mailto:torres at jlab.org>>; Tori Hundley <hundley at jlab.org<mailto:hundley at jlab.org>>; Shareen McCallum <mccallum at jlab.org<mailto:mccallum at jlab.org>>; Connie Adams <cadams at jlab.org<mailto:cadams at jlab.org>>
Subject: Subcontract PO Accruals - FY2022 YEAR END
Importance: High

All,

You are receiving this message because you are the primary (To:) or alternate (cc:) person responsible for submitting accrual estimates for at least one Subcontract Retainage (Accrual) Purchase Order. Attached you will find the listing of Subcontract Retainage (Accrual) Purchase Orders that need to be evaluated for accrual purposes. Additionally, you will find the PO Accrual Form with instructions to be completed for your submittal.

This is the Year End accruals where we have a very short window for completing this processing.  It is imperative that you forward September 2022 accruals promptly.


Please complete the Subcontract Percent Complete Form for estimated work completed through September 30, 2022. It is important that we receive estimated percent complete forms associated with the estimated work performed through this date for which we have a contractual obligation where an invoice has not been received and approved. Accruals are due by Tuesday, September 20, 2022, but we are pushing to have them completed early to avoid last minute delays and requesting they be completed if possible by Friday, September 16, 2022.

**** Please submit your accrual form to evpo at jlab.org<mailto:evpo at jlab.org> by close of business, Friday, September 16, 2022. If you have nothing to accrue, please email the address provided stating you have nothing to accrue for PO# xxx-xxxxxx. We will send out reminders COB, September 14, 2022 and Tuesday, September 20, 2022.****

Thanks for your help!!!

Connie Adams
Financial Systems Accountant
Jefferson Science Associates LLC/Jefferson Lab
E-mail: cadams at jlab.org<mailto:cadams at jlab.org>
757-269-5108



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