[Evpo] Subcontract PO Accruals - 3rd Request

Mon Jun 5 17:44:21 EDT 2023

Updated version based on % and date of 5/31/2023

From: Joel Dolbeck
Sent: Monday, June 5, 2023 1:39 PM
To: evpo at jlab.org
Cc: Connie Adams <cadams at jlab.org>; Melissa Torres <torres at jlab.org>
Subject: FW: Subcontract PO Accruals - 3rd Request

Accrual for Clark Nexsen effort on ARC project

From: Connie Adams <cadams at jlab.org<mailto:cadams at jlab.org>>
Sent: Monday, June 5, 2023 1:37 PM
To: Joel Dolbeck <dolbeck at jlab.org<mailto:dolbeck at jlab.org>>
Cc: Scott Bentivegna <scottb at jlab.org<mailto:scottb at jlab.org>>; Melissa Torres <torres at jlab.org<mailto:torres at jlab.org>>; Kent Hammack <hammack at jlab.org<mailto:hammack at jlab.org>>
Subject: FW: Subcontract PO Accruals - 3rd Request

Hi Joel,

Please submit to evpo at jlab.org<mailto:evpo at jlab.org>.

Thanks,

Connie Adams
Financial Systems Accountant
Jefferson Science Associates LLC/Jefferson Lab
E-mail: cadams at jlab.org<mailto:cadams at jlab.org>
757-269-5108

From: Joel Dolbeck <dolbeck at jlab.org<mailto:dolbeck at jlab.org>>
Sent: Monday, June 5, 2023 1:33 PM
To: Connie Adams <cadams at jlab.org<mailto:cadams at jlab.org>>
Cc: Scott Bentivegna <scottb at jlab.org<mailto:scottb at jlab.org>>; Melissa Torres <torres at jlab.org<mailto:torres at jlab.org>>; Kent Hammack <hammack at jlab.org<mailto:hammack at jlab.org>>
Subject: RE: Subcontract PO Accruals - 3rd Request

Connie, attached is the accrual form for the Clark Nexsen effort. r/ Joel

From: Connie Adams <cadams at jlab.org<mailto:cadams at jlab.org>>
Sent: Monday, June 5, 2023 12:02 PM
To: Michael Dion <dion at jlab.org<mailto:dion at jlab.org>>; Joel Dolbeck <dolbeck at jlab.org<mailto:dolbeck at jlab.org>>; Johnathon Huff <jhuff at jlab.org<mailto:jhuff at jlab.org>>; Carl Zorn <zorn at jlab.org<mailto:zorn at jlab.org>>
Cc: James Fast <jfast at jlab.org<mailto:jfast at jlab.org>>; Mitchell Laney <laney at jlab.org<mailto:laney at jlab.org>>; Scott Bentivegna <scottb at jlab.org<mailto:scottb at jlab.org>>; Melissa Torres <torres at jlab.org<mailto:torres at jlab.org>>; Thomas Huratiak <huratiak at jlab.org<mailto:huratiak at jlab.org>>; Tisca Dorsey <tdorsey at jlab.org<mailto:tdorsey at jlab.org>>; Michele Solaroli <msolarol at jlab.org<mailto:msolarol at jlab.org>>; Drew Weisenberger <drew at jlab.org<mailto:drew at jlab.org>>; Cynthia (Thia) Keppel <keppel at jlab.org<mailto:keppel at jlab.org>>; Kent Hammack <hammack at jlab.org<mailto:hammack at jlab.org>>; Shareen McCallum <mccallum at jlab.org<mailto:mccallum at jlab.org>>; Charlotte Cepello <cepello at jlab.org<mailto:cepello at jlab.org>>; Connie Adams <cadams at jlab.org<mailto:cadams at jlab.org>>
Subject: Subcontract PO Accruals - 3rd Request
Importance: High

All,

You received the below request because you are the primary (To:) or alternate (cc:) person responsible for submitting accrual estimates for at least one Subcontract Retainage (Accrual) Purchase Order.

Submittals were originally requested by COB Friday, 6/02/2023, then by noon today, 6/05/2023.  It is imperative that we receive a response by COB Today, 6/05/2023, so that needed accruals can be processed before Month End.

Please complete the Subcontract Percent Complete Form (PO Accrual Form) for work completed through May 31, 2023. It is important that we receive estimated percent complete forms associated with work performed through this date for which we have a contractual obligation where an invoice has not been received and approved.

Please submit your accrual form to evpo at jlab.org<mailto:evpo at jlab.org>.  If you have nothing to accrue, please email evpo at jlab.org<mailto:evpo at jlab.org> stating you have nothing to accrue for PO# xxx-xxxxxx. ****

Thanks!

Connie Adams
Financial Systems Accountant
Jefferson Science Associates LLC/Jefferson Lab
E-mail: cadams at jlab.org<mailto:cadams at jlab.org>
757-269-5108

From: Connie Adams
Sent: Friday, June 2, 2023 5:02 PM
To: Michael Dion <dion at jlab.org<mailto:dion at jlab.org>>; Joel Dolbeck <dolbeck at jlab.org<mailto:dolbeck at jlab.org>>; Naeem Huque <huque at JLAB.ORG<mailto:huque at JLAB.ORG>>; Jiquan Guo <jguo at JLAB.ORG<mailto:jguo at JLAB.ORG>>; Johnathon Huff <jhuff at jlab.org<mailto:jhuff at jlab.org>>; David Kashy <kashy at jlab.org<mailto:kashy at jlab.org>>; Michele Khasidis <michele at jlab.org<mailto:michele at jlab.org>>; Tom Renzo <renzo at JLAB.ORG<mailto:renzo at JLAB.ORG>>; Russ Fries <rfries at jlab.org<mailto:rfries at jlab.org>>; Scott Bentivegna <scottb at jlab.org<mailto:scottb at jlab.org>>; Carl Zorn <zorn at jlab.org<mailto:zorn at jlab.org>>
Cc: Mitchell Laney <laney at jlab.org<mailto:laney at jlab.org>>; DeAnn Maddox <maddox at jlab.org<mailto:maddox at jlab.org>>; Mike Bevins <mbevins at jlab.org<mailto:mbevins at jlab.org>>; Michele Solaroli <msolarol at jlab.org<mailto:msolarol at jlab.org>>; Melissa Torres <torres at jlab.org<mailto:torres at jlab.org>>; Shareen McCallum <mccallum at jlab.org<mailto:mccallum at jlab.org>>; Connie Adams <cadams at jlab.org<mailto:cadams at jlab.org>>
Subject: Subcontract PO Accruals - 2nd Request
Importance: High

All,

You received the below request because you are the primary (To:) or alternate (cc:) person responsible for submitting accrual estimates for at least one Subcontract Retainage (Accrual) Purchase Order.

Submittals were requested by COB today.  It is imperative that we receive a response by noon Monday, 6/05/2023.

Please complete the Subcontract Percent Complete Form (PO Accrual Form) for work completed through May 31, 2023. It is important that we receive estimated percent complete forms associated with work performed through this date for which we have a contractual obligation where an invoice has not been received and approved.

Please submit your accrual form to evpo at jlab.org<mailto:evpo at jlab.org>.  If you have nothing to accrue, please email evpo at jlab.org<mailto:evpo at jlab.org> stating you have nothing to accrue for PO# xxx-xxxxxx. ****

Thanks!

Connie Adams
Financial Systems Accountant
Jefferson Science Associates LLC/Jefferson Lab
E-mail: cadams at jlab.org<mailto:cadams at jlab.org>
757-269-5108

From: Connie Adams <cadams at jlab.org<mailto:cadams at jlab.org>>
Sent: Wednesday, May 31, 2023 5:00 PM
To: Amitoj Singh <amitoj at jlab.org<mailto:amitoj at jlab.org>>; Gary Cheng <cheng at jlab.org<mailto:cheng at jlab.org>>; Michael Dion <dion at jlab.org<mailto:dion at jlab.org>>; Phillip Dobrenz <dobrenz at jlab.org<mailto:dobrenz at jlab.org>>; Joel Dolbeck <dolbeck at jlab.org<mailto:dolbeck at jlab.org>>; Rolf Ent <ent at jlab.org<mailto:ent at jlab.org>>; Tanya Gaye Stewart <fraites at jlab.org<mailto:fraites at jlab.org>>; Gianluigi Ciovati <gciovati at jlab.org<mailto:gciovati at jlab.org>>; Eugene Chudakov <gen at jlab.org<mailto:gen at jlab.org>>; Probir Ghoshal <ghoshal at jlab.org<mailto:ghoshal at jlab.org>>; Curt Hovater <hovater at jlab.org<mailto:hovater at jlab.org>>; Naeem Huque <huque at jlab.org<mailto:huque at jlab.org>>; Jason Willoughby <jasonw at jlab.org<mailto:jasonw at jlab.org>>; Jiquan Guo <jguo at jlab.org<mailto:jguo at jlab.org>>; Johnathon Huff <jhuff at jlab.org<mailto:jhuff at jlab.org>>; David Kashy <kashy at jlab.org<mailto:kashy at jlab.org>>; Michele Khasidis <michele at jlab.org<mailto:michele at jlab.org>>; Nate Laverdure <nal at jlab.org<mailto:nal at jlab.org>>; Onish Kumar <okumar at jlab.org<mailto:okumar at jlab.org>>; Peter Owen <powen at jlab.org<mailto:powen at jlab.org>>; Renuka Rajput-Ghoshal <renuka at jlab.org<mailto:renuka at jlab.org>>; Tom Renzo <renzo at jlab.org<mailto:renzo at jlab.org>>; Russ Fries <rfries at jlab.org<mailto:rfries at jlab.org>>; Scott Bentivegna <scottb at jlab.org<mailto:scottb at jlab.org>>; Alexander Somov <somov at jlab.org<mailto:somov at jlab.org>>; Thilan Wijeratne <thilan at jlab.org<mailto:thilan at jlab.org>>; Anne-Marie Valente <valente at jlab.org<mailto:valente at jlab.org>>; William Baumgartner <wbaum at jlab.org<mailto:wbaum at jlab.org>>; Michelle Oast <weinmann at jlab.org<mailto:weinmann at jlab.org>>; Mark Wissmann <wissmann at jlab.org<mailto:wissmann at jlab.org>>; Carl Zorn <zorn at jlab.org<mailto:zorn at jlab.org>>
Cc: Bryan Hess <bhess at jlab.org<mailto:bhess at jlab.org>>; Corry Smith <csmith at jlab.org<mailto:csmith at jlab.org>>; Thomas Huratiak <huratiak at jlab.org<mailto:huratiak at jlab.org>>; James Fast <jfast at jlab.org<mailto:jfast at jlab.org>>; Katherine Wilson <kwilson at jlab.org<mailto:kwilson at jlab.org>>; Mitchell Laney <laney at jlab.org<mailto:laney at jlab.org>>; DeAnn Maddox <maddox at jlab.org<mailto:maddox at jlab.org>>; Mike Bevins <mbevins at jlab.org<mailto:mbevins at jlab.org>>; Michele Solaroli <msolarol at jlab.org<mailto:msolarol at jlab.org>>; Sarin Philip <philip at jlab.org<mailto:philip at jlab.org>>; Ritendra Bhattacharya <ritendra at jlab.org<mailto:ritendra at jlab.org>>; Brittany Tolbert <tolbert at jlab.org<mailto:tolbert at jlab.org>>; Melissa Torres <torres at jlab.org<mailto:torres at jlab.org>>; Xavier Gomez <xgomez at jlab.org<mailto:xgomez at jlab.org>>; Shareen McCallum <mccallum at jlab.org<mailto:mccallum at jlab.org>>; Connie Adams <cadams at jlab.org<mailto:cadams at jlab.org>>
Subject: Subcontract PO Accruals

All,

You are receiving this message because you are the primary (To:) or alternate (cc:) person responsible for submitting accrual estimates for at least one Subcontract Retainage (Accrual) Purchase Order. Attached you will find the listing of Subcontract Retainage (Accrual) Purchase Orders that need to be evaluated for accrual purposes. Additionally, you will find the PO Accrual Form with instructions to be completed for your submittal.

Please complete the Subcontract Percent Complete Form for work completed through May 31, 2023. It is important that we receive estimated percent complete forms associated with work performed through this date for which we have a contractual obligation where an invoice has not been received and approved.

**** Please submit your accrual form to evpo at jlab.org<mailto:evpo at jlab.org> by close of business, Friday, June 2, 2023. If you have nothing to accrue, please email evpo at jlab.org<mailto:evpo at jlab.org> stating you have nothing to accrue for PO# xxx-xxxxxx. ****

Thanks for your help!!!

Connie Adams
Financial Systems Accountant
Jefferson Science Associates LLC/Jefferson Lab
E-mail: cadams at jlab.org<mailto:cadams at jlab.org>
757-269-5108

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