[Evpo] FW: Subcontract PO Accruals - November 2023 (3rd and FINAL Request)

[Tori Hundley]

Thank you for your response.

No accrual for this month will be notated.

Have a great afternoon and Happy Thanksgiving!


Regards,

Tori S. Hundley

Payroll & Finance Accountant

Jefferson Science Associates LLC

757-269-6609

E-mail: hundley at jlab.org<mailto:mccallum at jlab.org>

________________________________
From: Evpo <evpo-bounces at jlab.org> on behalf of Brittany Tolbert via Evpo <evpo at jlab.org>
Sent: Monday, November 20, 2023 3:00 PM
To: evpo at jlab.org <evpo at jlab.org>
Cc: Melissa Torres <torres at jlab.org>
Subject: [Evpo] FW: Subcontract PO Accruals - November 2023 (3rd and FINAL Request)


Hi,



I sent a message to Ed Daly for PO# 23-D1216 – he is out of the office this week.



Thanks,



Brittany Tolbert

Procurement Officer II

JSA/Jefferson Lab

12000 Jefferson Avenue

Newport News, VA 23606

Phone: 757-269-7284

E-Mail: tolbert at jlab.org<mailto:tolbert at jlab.org>



From: Tori Hundley <hundley at jlab.org>
Sent: Monday, November 20, 2023 2:56 PM
To: Connor Clark <cclark at jlab.org>; Ed Daly <edaly at jlab.org>; Eugene Chudakov <gen at jlab.org>; James Fast <jfast at jlab.org>; Renuka Rajput-Ghoshal <renuka at jlab.org>; Russ Fries <rfries at jlab.org>; Brittany Tolbert <tolbert at jlab.org>
Cc: Joel Dolbeck <dolbeck at jlab.org>; Eden Evans <eaevans at jlab.org>; Rolf Ent <ent at jlab.org>; Johnathon Huff <jhuff at jlab.org>; Gail Frayne <lucento at jlab.org>; Shareen McCallum <mccallum at jlab.org>; Connie Adams <cadams at jlab.org>; Tori Hundley <hundley at jlab.org>
Subject: Fw: Subcontract PO Accruals - November 2023 (3rd and FINAL Request)
Importance: High



Good Afternoon,



You are receiving this request because you are the primary, alternate or supervisor of the person responsible for submitting accrual estimates for the Subcontract Retainage (Accrual) Purchase Orders and we have yet to receive a response to our TWO prior requests.



Please provide confirmation of the work performed through NOVEMBER 28, 2023 (month end close date) so we may complete our accrual process and obtain accurate Month End reporting.  I have attached the PO Accrual Form again for your convenience. Once completed, please submit your accrual form to evpo at jlab.org<mailto:evpo at jlab.org>.  If you have nothing to accrue for the period, please email the address provided stating you have nothing to accrue for PO# xxx-xxxxxx. If a reply is not received by 9 am tomorrow, November 21, 2023  or NO ACCRUAL will be recorded.



Please let me know if you have any questions regarding this request.  Thanking you in advance for your assistance in this matter.



Regards,

Tori S. Hundley

Payroll & Finance Accountant

Jefferson Science Associates LLC

757-269-6609

E-mail: hundley at jlab.org<mailto:mccallum at jlab.org>



________________________________

From: Tori Hundley <hundley at jlab.org<mailto:hundley at jlab.org>>
Sent: Friday, November 17, 2023 4:29 PM
To: Connor Clark <cclark at jlab.org<mailto:cclark at jlab.org>>; Joel Dolbeck <dolbeck at jlab.org<mailto:dolbeck at jlab.org>>; Ed Daly <edaly at jlab.org<mailto:edaly at jlab.org>>; Gianluigi Ciovati <gciovati at jlab.org<mailto:gciovati at jlab.org>>; Eugene Chudakov <gen at jlab.org<mailto:gen at jlab.org>>; James Fast <jfast at jlab.org<mailto:jfast at jlab.org>>; David Kashy <kashy at jlab.org<mailto:kashy at jlab.org>>; Kathlyn Boudwin <kboudwin at jlab.org<mailto:kboudwin at jlab.org>>; Nate Laverdure <nal at jlab.org<mailto:nal at jlab.org>>; Renuka Rajput-Ghoshal <renuka at jlab.org<mailto:renuka at jlab.org>>; Tom Renzo <renzo at jlab.org<mailto:renzo at jlab.org>>; Russ Fries <rfries at jlab.org<mailto:rfries at jlab.org>>; Scott Bentivegna <scottb at jlab.org<mailto:scottb at jlab.org>>; Brittany Tolbert <tolbert at jlab.org<mailto:tolbert at jlab.org>>; Melissa Torres <torres at jlab.org<mailto:torres at jlab.org>>; Anne-Marie Valente <valente at jlab.org<mailto:valente at jlab.org>>; Carl Zorn <zorn at jlab.org<mailto:zorn at jlab.org>>
Cc: Connor Clark <cclark at jlab.org<mailto:cclark at jlab.org>>; Corry Smith <csmith at jlab.org<mailto:csmith at jlab.org>>; Joel Dolbeck <dolbeck at jlab.org<mailto:dolbeck at jlab.org>>; Eden Evans <eaevans at jlab.org<mailto:eaevans at jlab.org>>; Rolf Ent <ent at jlab.org<mailto:ent at jlab.org>>; Probir Ghoshal <ghoshal at jlab.org<mailto:ghoshal at jlab.org>>; Giuseppina Tenbusch <jessie at jlab.org<mailto:jessie at jlab.org>>; Johnathon Huff <jhuff at jlab.org<mailto:jhuff at jlab.org>>; Klaus Dehmelt <kdehmelt at jlab.org<mailto:kdehmelt at jlab.org>>; Ritendra Bhattacharya <ritendra at jlab.org<mailto:ritendra at jlab.org>>; Scott Bentivegna <scottb at jlab.org<mailto:scottb at jlab.org>>; Melissa Torres <torres at jlab.org<mailto:torres at jlab.org>>; Shareen McCallum <mccallum at jlab.org<mailto:mccallum at jlab.org>>; Connie Adams <cadams at jlab.org<mailto:cadams at jlab.org>>; Tori Hundley <hundley at jlab.org<mailto:hundley at jlab.org>>
Subject: Fw: Subcontract PO Accruals - November 2023 (2nd Request)



All,



You received the below request because you are the primary (To:) or alternate (cc:) person responsible for submitting accrual estimates for at least one Subcontract Retainage (Accrual) Purchase Order.



Submittals were requested by COB today.  It is imperative that we receive a response by noon, Monday, November 20,2023.



Please complete the Subcontract Percent Complete Form (PO Accrual Form) for work completed through November 28, 2023. It is important that we receive estimated percent complete forms associated with work performed through this date for which we have a contractual obligation where an invoice has not been received and approved.



**** Please submit your accrual form to evpo at jlab.org<mailto:evpo at jlab.org>. If you have nothing to accrue, please email evpo at jlab.org<mailto:evpo at jlab.org> stating you have nothing to accrue for PO# xxx-xxxxxx. ****



Thank you in advance for your help!!!



Regards,

Tori S. Hundley

Payroll & Finance Accountant

Jefferson Science Associates LLC

757-269-6609

E-mail: hundley at jlab.org<mailto:mccallum at jlab.org>



________________________________

From: Tori Hundley
Sent: Wednesday, November 15, 2023 11:44 AM
To: Amitoj Singh <amitoj at jlab.org<mailto:amitoj at jlab.org>>; Benjamin Raydo <braydo at jlab.org<mailto:braydo at jlab.org>>; Connor Clark <cclark at jlab.org<mailto:cclark at jlab.org>>; Charlie Kim <ckim at jlab.org<mailto:ckim at jlab.org>>; Chris Cuevas <cuevas at jlab.org<mailto:cuevas at jlab.org>>; Phillip Dobrenz <dobrenz at jlab.org<mailto:dobrenz at jlab.org>>; Joel Dolbeck <dolbeck at jlab.org<mailto:dolbeck at jlab.org>>; Ed Daly <edaly at jlab.org<mailto:edaly at jlab.org>>; Rolf Ent <ent at jlab.org<mailto:ent at jlab.org>>; Tanya Gaye Stewart <fraites at jlab.org<mailto:fraites at jlab.org>>; Gianluigi Ciovati <gciovati at jlab.org<mailto:gciovati at jlab.org>>; Eugene Chudakov <gen at jlab.org<mailto:gen at jlab.org>>; Probir Ghoshal <ghoshal at jlab.org<mailto:ghoshal at jlab.org>>; Curt Hovater <hovater at jlab.org<mailto:hovater at jlab.org>>; Naeem Huque <huque at jlab.org<mailto:huque at jlab.org>>; James Fast <jfast at jlab.org<mailto:jfast at jlab.org>>; David Kashy <kashy at jlab.org<mailto:kashy at jlab.org>>; Kathlyn Boudwin <kboudwin at jlab.org<mailto:kboudwin at jlab.org>>; Nate Laverdure <nal at jlab.org<mailto:nal at jlab.org>>; Nick Falls <nfalls at jlab.org<mailto:nfalls at jlab.org>>; Onish Kumar <okumar at jlab.org<mailto:okumar at jlab.org>>; Eric Sun <qsun at jlab.org<mailto:qsun at jlab.org>>; Renuka Rajput-Ghoshal <renuka at jlab.org<mailto:renuka at jlab.org>>; Tom Renzo <renzo at jlab.org<mailto:renzo at jlab.org>>; Russ Fries <rfries at jlab.org<mailto:rfries at jlab.org>>; Scott Bentivegna <scottb at jlab.org<mailto:scottb at jlab.org>>; Sharon Williams <swill at jlab.org<mailto:swill at jlab.org>>; Brittany Tolbert <tolbert at jlab.org<mailto:tolbert at jlab.org>>; Melissa Torres <torres at jlab.org<mailto:torres at jlab.org>>; Anne-Marie Valente <valente at jlab.org<mailto:valente at jlab.org>>; William Baumgartner <wbaum at jlab.org<mailto:wbaum at jlab.org>>; Michelle Oast <weinmann at jlab.org<mailto:weinmann at jlab.org>>; Mark Wissmann <wissmann at jlab.org<mailto:wissmann at jlab.org>>; Carl Zorn <zorn at jlab.org<mailto:zorn at jlab.org>>
Cc: Bryan Hess <bhess at jlab.org<mailto:bhess at jlab.org>>; Connor Clark <cclark at jlab.org<mailto:cclark at jlab.org>>; Corry Smith <csmith at jlab.org<mailto:csmith at jlab.org>>; Chris Cuevas <cuevas at jlab.org<mailto:cuevas at jlab.org>>; Michael Dion <dion at jlab.org<mailto:dion at jlab.org>>; Joel Dolbeck <dolbeck at jlab.org<mailto:dolbeck at jlab.org>>; Rolf Ent <ent at jlab.org<mailto:ent at jlab.org>>; Probir Ghoshal <ghoshal at jlab.org<mailto:ghoshal at jlab.org>>; Curt Hovater <hovater at jlab.org<mailto:hovater at jlab.org>>; Thomas Huratiak <huratiak at jlab.org<mailto:huratiak at jlab.org>>; Giuseppina Tenbusch <jessie at jlab.org<mailto:jessie at jlab.org>>; Johnathon Huff <jhuff at jlab.org<mailto:jhuff at jlab.org>>; Klaus Dehmelt <kdehmelt at jlab.org<mailto:kdehmelt at jlab.org>>; Sarin Philip <philip at jlab.org<mailto:philip at jlab.org>>; Ritendra Bhattacharya <ritendra at jlab.org<mailto:ritendra at jlab.org>>; Scott Bentivegna <scottb at jlab.org<mailto:scottb at jlab.org>>; Sherry Thomas <sthomas at jlab.org<mailto:sthomas at jlab.org>>; Brittany Tolbert <tolbert at jlab.org<mailto:tolbert at jlab.org>>; Melissa Torres <torres at jlab.org<mailto:torres at jlab.org>>; Xavier Gomez <xgomez at jlab.org<mailto:xgomez at jlab.org>>; Shareen McCallum <mccallum at jlab.org<mailto:mccallum at jlab.org>>; Connie Adams <cadams at jlab.org<mailto:cadams at jlab.org>>; Tori Hundley <hundley at jlab.org<mailto:hundley at jlab.org>>
Subject: Subcontract PO Accruals - November 2023 (1st Request)



All,



You are receiving this message because you are the primary (To:) or alternate (cc:) person responsible for submitting accrual estimates for at least one Subcontract Retainage (Accrual) Purchase Order. Attached you will find the listing of Subcontract Retainage (Accrual) Purchase Orders that need to be evaluated for accrual purposes. Additionally, you will find the PO Accrual Form with instructions to be completed for your submittal.



Please complete the Subcontract Percent Complete Form for work completed through November 28, 2023. It is important that we receive estimated percent complete forms associated with work performed through this date for which we have a contractual obligation where an invoice has not been received and approved.



**** Please submit your accrual form to evpo at jlab.org<mailto:evpo at jlab.org> by close of business, Friday November 17, 2023. If you have nothing to accrue, please email evpo at jlab.org<mailto:evpo at jlab.org> stating you have nothing to accrue for PO# xxx-xxxxxx. ****



Thank you in advance for your help!!!



Regards,

Tori S. Hundley

Payroll & Finance Accountant

Jefferson Science Associates LLC

757-269-6609

E-mail: hundley at jlab.org<mailto:mccallum at jlab.org>
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