[Evpo] FY2023 YEAR END ACCRUALS

Tue Sep 12 14:10:12 EDT 2023

Hi Scott!!

I just spoke with Connie and received clarification.

I CAN reduce the previously accrued cost as long as it has not been vouchered. If it has been vouchered, then it CAN NOT be reduced.

Sorry for any inconvenience my confusion may have caused.

Have a great afternoon!

Regards,

Tori S. Hundley

Payroll & Finance Accountant

Jefferson Science Associates LLC

757-269-6609

E-mail: hundley at jlab.org<mailto:mccallum at jlab.org>

________________________________
From: Evpo <evpo-bounces at jlab.org> on behalf of Tori Hundley via Evpo <evpo at jlab.org>
Sent: Tuesday, September 12, 2023 10:52 AM
To: evpo at jlab.org <evpo at jlab.org>; Scott Bentivegna <scottb at jlab.org>
Cc: Michele Solaroli <msolarol at jlab.org>; Russell Pitts <rpitts at jlab.org>; Corry Smith <csmith at jlab.org>; Melissa Torres <torres at jlab.org>
Subject: Re: [Evpo] FY2023 YEAR END ACCRUALS

Hi Scott -

I will have to reach out to Connie on this one as well.

Once I have spoken with her, I will let you know what needs to be done, if anything.

Thanks!

Regards,

Tori S. Hundley

Payroll & Finance Accountant

Jefferson Science Associates LLC

757-269-6609

E-mail: hundley at jlab.org<mailto:mccallum at jlab.org>

________________________________
From: Evpo <evpo-bounces at jlab.org> on behalf of Scott Bentivegna via Evpo <evpo at jlab.org>
Sent: Tuesday, September 12, 2023 10:40 AM
To: evpo at jlab.org <evpo at jlab.org>
Cc: Michele Solaroli <msolarol at jlab.org>; Russell Pitts <rpitts at jlab.org>; Corry Smith <csmith at jlab.org>; Melissa Torres <torres at jlab.org>
Subject: Re: [Evpo] FY2023 YEAR END ACCRUALS

Updated Accrual for PO 22-D0013 through Sep 30

Scott Bentivegna

Cell:  757-778-9430

scottb at jlab.org<mailto:scottb at jlab.org>

From: Tori Hundley <hundley at jlab.org>
Sent: Tuesday, September 12, 2023 10:27 AM
To: Scott Bentivegna <scottb at jlab.org>
Subject: Re: FY2023 YEAR END

Hi Scott -

I apologize for not catching this previously but I took a look at the actual form and I notice one more thing that needs attention.

On August's accrual form, line 5's accrual amount was 85%. On September's accrual form, this same line's accrual amount has been  reduced to 50%. (I have attached both for your review._

I am unable to adjust line 5 to the 50% as we can not reduce accrual amounts once they have been accrued. Please revise line 5 to read 85% (or higher) and resubmit.

 Should you have any questions or need anything further please let me know. Thanks!

Regards,

Tori S. Hundley

Payroll & Finance Accountant

Jefferson Science Associates LLC

757-269-6609

E-mail: hundley at jlab.org<mailto:mccallum at jlab.org>

________________________________

From: Tori Hundley
Sent: Tuesday, September 12, 2023 10:09 AM
To: Scott Bentivegna
Subject: RE: FY2023 YEAR END

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Tori Hundley reacted to your message:

________________________________

From: Evpo <evpo-bounces at jlab.org<mailto:evpo-bounces at jlab.org>> on behalf of Scott Bentivegna via Evpo <evpo at jlab.org<mailto:evpo at jlab.org>>
Sent: Tuesday, September 12, 2023 2:07:36 PM
To: evpo at jlab.org<mailto:evpo at jlab.org> <evpo at jlab.org<mailto:evpo at jlab.org>>
Cc: Joel Dolbeck <dolbeck at jlab.org<mailto:dolbeck at jlab.org>>; Corry Smith <csmith at jlab.org<mailto:csmith at jlab.org>>; Melissa Torres <torres at jlab.org<mailto:torres at jlab.org>>
Subject: Re: [Evpo] FY2023 YEAR END

Nothing to accrue for JSA 19-C0197-016 ClarkNexsen Electrification Study

Scott Bentivegna

Cell:  757-778-9430

scottb at jlab.org<mailto:scottb at jlab.org>

From: Tori Hundley <hundley at jlab.org<mailto:hundley at jlab.org>>
Sent: Thursday, September 7, 2023 8:04 AM
To: Amitoj Singh <amitoj at jlab.org<mailto:amitoj at jlab.org>>; Connor Clark <cclark at jlab.org<mailto:cclark at jlab.org>>; Gary Cheng <cheng at jlab.org<mailto:cheng at jlab.org>>; Charlie Kim <ckim at jlab.org<mailto:ckim at jlab.org>>; Chris Cuevas <cuevas at jlab.org<mailto:cuevas at jlab.org>>; Phillip Dobrenz <dobrenz at jlab.org<mailto:dobrenz at jlab.org>>; Joel Dolbeck <dolbeck at jlab.org<mailto:dolbeck at jlab.org>>; Ed Daly <edaly at jlab.org<mailto:edaly at jlab.org>>; Rolf Ent <ent at jlab.org<mailto:ent at jlab.org>>; Steve Benson <felman at jlab.org<mailto:felman at jlab.org>>; Tanya Gaye Stewart <fraites at jlab.org<mailto:fraites at jlab.org>>; Gianluigi Ciovati <gciovati at jlab.org<mailto:gciovati at jlab.org>>; Eugene Chudakov <gen at jlab.org<mailto:gen at jlab.org>>; Probir Ghoshal <ghoshal at jlab.org<mailto:ghoshal at jlab.org>>; Curt Hovater <hovater at jlab.org<mailto:hovater at jlab.org>>; Naeem Huque <huque at jlab.org<mailto:huque at jlab.org>>; James Fast <jfast at jlab.org<mailto:jfast at jlab.org>>; David Kashy <kashy at jlab.org<mailto:kashy at jlab.org>>; Kathlyn Boudwin <kboudwin at jlab.org<mailto:kboudwin at jlab.org>>; Nate Laverdure <nal at jlab.org<mailto:nal at jlab.org>>; Nick Falls <nfalls at jlab.org<mailto:nfalls at jlab.org>>; Onish Kumar <okumar at jlab.org<mailto:okumar at jlab.org>>; Eric Sun <qsun at jlab.org<mailto:qsun at jlab.org>>; Renuka Rajput-Ghoshal <renuka at jlab.org<mailto:renuka at jlab.org>>; Tom Renzo <renzo at jlab.org<mailto:renzo at jlab.org>>; Russ Fries <rfries at jlab.org<mailto:rfries at jlab.org>>; Scott Bentivegna <scottb at jlab.org<mailto:scottb at jlab.org>>; Alexander Somov <somov at jlab.org<mailto:somov at jlab.org>>; Shirley Yang <syang at jlab.org<mailto:syang at jlab.org>>; Thilan Wijeratne <thilan at jlab.org<mailto:thilan at jlab.org>>; Anne-Marie Valente <valente at jlab.org<mailto:valente at jlab.org>>; William Baumgartner <wbaum at jlab.org<mailto:wbaum at jlab.org>>; Michelle Oast <weinmann at jlab.org<mailto:weinmann at jlab.org>>; Mark Wissmann <wissmann at jlab.org<mailto:wissmann at jlab.org>>; Carl Zorn <zorn at jlab.org<mailto:zorn at jlab.org>>
Cc: Adam Grabowski <adamg at jlab.org<mailto:adamg at jlab.org>>; Bryan Hess <bhess at jlab.org<mailto:bhess at jlab.org>>; Corry Smith <csmith at jlab.org<mailto:csmith at jlab.org>>; Michael Dion <dion at jlab.org<mailto:dion at jlab.org>>; Thomas Huratiak <huratiak at jlab.org<mailto:huratiak at jlab.org>>; Giuseppina Tenbusch <jessie at jlab.org<mailto:jessie at jlab.org>>; Johnathon Huff <jhuff at jlab.org<mailto:jhuff at jlab.org>>; John Wieliczko <johnw at jlab.org<mailto:johnw at jlab.org>>; Klaus Dehmelt <kdehmelt at jlab.org<mailto:kdehmelt at jlab.org>>; Katherine Wilson <kwilson at jlab.org<mailto:kwilson at jlab.org>>; Mitchell Laney <laney at jlab.org<mailto:laney at jlab.org>>; Mike Bevins <mbevins at jlab.org<mailto:mbevins at jlab.org>>; Michele Solaroli <msolarol at jlab.org<mailto:msolarol at jlab.org>>; Sarin Philip <philip at jlab.org<mailto:philip at jlab.org>>; Ritendra Bhattacharya <ritendra at jlab.org<mailto:ritendra at jlab.org>>; Sherry Thomas <sthomas at jlab.org<mailto:sthomas at jlab.org>>; Brittany Tolbert <tolbert at jlab.org<mailto:tolbert at jlab.org>>; Melissa Torres <torres at jlab.org<mailto:torres at jlab.org>>; Xavier Gomez <xgomez at jlab.org<mailto:xgomez at jlab.org>>; Shareen McCallum <mccallum at jlab.org<mailto:mccallum at jlab.org>>; Connie Adams <cadams at jlab.org<mailto:cadams at jlab.org>>; Tori Hundley <hundley at jlab.org<mailto:hundley at jlab.org>>
Subject: FY2023 YEAR END
Importance: High

All,

You are receiving this message because you are the primary (To:) or alternate (cc:) person responsible for submitting accrual estimates for at least one Subcontract Retainage (Accrual) Purchase Order. Attached you will find the listing of Subcontract Retainage (Accrual) Purchase Orders that need to be evaluated for accrual purposes. Additionally, you will find the PO Accrual Form with instructions to be completed for your submittal.

This is the Year End accruals where we have a very short window for completing this processing.  It is imperative that you forward September 2023 accruals promptly.

Please complete the Subcontract Percent Complete Form for estimated work completed through September 30, 2023. It is important that we receive estimated percent complete forms associated with the estimated work performed through this date for which we have a contractual obligation where an invoice has not been received and approved. Accruals are due by Tuesday, September 19, 2023, but we are pushing to have them completed early to avoid last minute delays and requesting they be completed if possible by Friday, September 15, 2023 .

**** Please submit your accrual form to evpo at jlab.org<mailto:evpo at jlab.org> by close of business, Friday, September 15, 2023. If you have nothing to accrue, please email the address provided stating you have nothing to accrue for PO# xxx-xxxxxx. We will send out reminders COB, Thursday , September 14, 2023 and Tuesday, September 19, 2023.****

Regards,

Tori S. Hundley

Payroll & Finance Accountant

Jefferson Science Associates LLC

757-269-6609

E-mail: hundley at jlab.org<mailto:mccallum at jlab.org>
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