[Evpo] FY2023 YEAR END - 23-C1296

Tue Sep 19 07:47:15 EDT 2023

Attached is the Sept. accrual for 23-C1296

Tom

From: Chris Cuevas <cuevas at jlab.org>
Sent: Monday, September 18, 2023 10:31 AM
To: Thomas Huratiak <huratiak at jlab.org>
Subject: Fw: FY2023 YEAR END - 2nd Reminder

Hi Tom,

I have not updated the year end subcontract accrual estimates. The list has you as POC for many of these SCs so if I should update the CEM, LTD. contract info, let me know. From what I recall, CEM had made a purchase for components and maybe even requested a second payment to cover the components they have already purchased.

Thanks,
-Chris
~~~~~~~~~~~

________________________________
From: Tori Hundley <hundley at jlab.org<mailto:hundley at jlab.org>>
Sent: Thursday, September 14, 2023 17:15
To: Amitoj Singh <amitoj at jlab.org<mailto:amitoj at jlab.org>>; Connor Clark <cclark at jlab.org<mailto:cclark at jlab.org>>; Gary Cheng <cheng at jlab.org<mailto:cheng at jlab.org>>; Charlie Kim <ckim at jlab.org<mailto:ckim at jlab.org>>; Chris Cuevas <cuevas at jlab.org<mailto:cuevas at jlab.org>>; Phillip Dobrenz <dobrenz at jlab.org<mailto:dobrenz at jlab.org>>; Ed Daly <edaly at jlab.org<mailto:edaly at jlab.org>>; Rolf Ent <ent at jlab.org<mailto:ent at jlab.org>>; Steve Benson <felman at jlab.org<mailto:felman at jlab.org>>; Gianluigi Ciovati <gciovati at jlab.org<mailto:gciovati at jlab.org>>; Eugene Chudakov <gen at jlab.org<mailto:gen at jlab.org>>; Probir Ghoshal <ghoshal at jlab.org<mailto:ghoshal at jlab.org>>; Curt Hovater <hovater at jlab.org<mailto:hovater at jlab.org>>; Naeem Huque <huque at jlab.org<mailto:huque at jlab.org>>; David Kashy <kashy at jlab.org<mailto:kashy at jlab.org>>; Kathlyn Boudwin <kboudwin at jlab.org<mailto:kboudwin at jlab.org>>; Onish Kumar <okumar at jlab.org<mailto:okumar at jlab.org>>; Eric Sun <qsun at jlab.org<mailto:qsun at jlab.org>>; Renuka Rajput-Ghoshal <renuka at jlab.org<mailto:renuka at jlab.org>>; Alexander Somov <somov at jlab.org<mailto:somov at jlab.org>>; Thilan Wijeratne <thilan at jlab.org<mailto:thilan at jlab.org>>; Anne-Marie Valente <valente at jlab.org<mailto:valente at jlab.org>>; William Baumgartner <wbaum at jlab.org<mailto:wbaum at jlab.org>>; Mark Wissmann <wissmann at jlab.org<mailto:wissmann at jlab.org>>
Cc: Bryan Hess <bhess at jlab.org<mailto:bhess at jlab.org>>; Corry Smith <csmith at jlab.org<mailto:csmith at jlab.org>>; Michael Dion <dion at jlab.org<mailto:dion at jlab.org>>; Thomas Huratiak <huratiak at jlab.org<mailto:huratiak at jlab.org>>; Giuseppina Tenbusch <jessie at jlab.org<mailto:jessie at jlab.org>>; Johnathon Huff <jhuff at jlab.org<mailto:jhuff at jlab.org>>; Mitchell Laney <laney at jlab.org<mailto:laney at jlab.org>>; Mike Bevins <mbevins at jlab.org<mailto:mbevins at jlab.org>>; Sarin Philip <philip at jlab.org<mailto:philip at jlab.org>>; Sherry Thomas <sthomas at jlab.org<mailto:sthomas at jlab.org>>; Xavier Gomez <xgomez at jlab.org<mailto:xgomez at jlab.org>>; Shareen McCallum <mccallum at jlab.org<mailto:mccallum at jlab.org>>; Connie Adams <cadams at jlab.org<mailto:cadams at jlab.org>>; Tori Hundley <hundley at jlab.org<mailto:hundley at jlab.org>>
Subject: FY2023 YEAR END - 2nd Reminder

All,

You are receiving this message because you are the primary (To:) or alternate (cc:) person responsible for submitting accrual estimates for at least one Subcontract Retainage (Accrual) Purchase Order. Attached you will find the listing of Subcontract Retainage (Accrual) Purchase Orders that need to be evaluated for accrual purposes. Additionally, you will find the PO Accrual Form with instructions to be completed for your submittal.

This is the Year End accruals where we have a very short window for completing this processing.  It is imperative that you forward September 2023 accruals promptly.

Please complete the Subcontract Percent Complete Form for estimated work completed through September 30, 2023. It is important that we receive estimated percent complete forms associated with the estimated work performed through this date for which we have a contractual obligation where an invoice has not been received and approved. Accruals are due by Tuesday, September 19, 2023, but we are pushing to have them completed early to avoid last minute delays and requesting they be completed if possible by Friday, September 15, 2023 .

**** Please submit your accrual form to evpo at jlab.org<mailto:evpo at jlab.org> by close of business, Friday, September 15, 2023. If you have nothing to accrue, please email the address provided stating you have nothing to accrue for PO# xxx-xxxxxx. We will send out reminders COB, Thursday , September 14, 2023 and Tuesday, September 19, 2023.****

Regards,

Tori S. Hundley

Payroll & Finance Accountant

Jefferson Science Associates LLC

757-269-6609

E-mail: hundley at jlab.org<mailto:mccallum at jlab.org>
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