[Evpo] Fw: Subcontract PO Accruals - August 2024 - 3rd & FINAL Request

Wed Aug 28 08:25:25 EDT 2024

Regards,

Tori S. Hundley

Treasury Accountant

Jefferson Science Associates LLC

757-269-6609

E-mail: hundley at jlab.org<mailto:mccallum at jlab.org>

________________________________
From: Katherine Wilson <kwilson at jlab.org>
Sent: Wednesday, August 28, 2024 8:14 AM
To: Jae Yun Cho <jcho at jlab.org>
Cc: Tori Hundley <hundley at jlab.org>
Subject: Re: Subcontract PO Accruals - August 2024 - 3rd & FINAL Request

Hi all, sorry for the delay.  I couldn't tell the status, so I got ahold of Jim Fast.  He says there is nothing to accrue this month.

Thanks,
Katherine
________________________________
From: Jae Yun Cho <jcho at jlab.org>
Sent: Tuesday, August 27, 2024 1:53 PM
To: Katherine Wilson <kwilson at jlab.org>
Cc: Tori Hundley <hundley at jlab.org>
Subject: FW: Subcontract PO Accruals - August 2024 - 3rd & FINAL Request

Hi Katherine,

Forwarding the attachments.

Regards,

Jae

From: Kimberly Sawyer <kimberly at jlab.org>
Sent: Tuesday, August 27, 2024 12:50 PM
To: Jae Yun Cho <jcho at jlab.org>
Subject: FW: Subcontract PO Accruals - August 2024 - 3rd & FINAL Request
Importance: High

Can you tell me what I need to approved.

Thanks,

Kim

From: Tori Hundley <hundley at jlab.org<mailto:hundley at jlab.org>>
Sent: Tuesday, August 27, 2024 7:46 AM
To: James Fast <jfast at jlab.org<mailto:jfast at jlab.org>>; Joseph Lamont <jlamont at jlab.org<mailto:jlamont at jlab.org>>; Bert Metzger <metzger at jlab.org<mailto:metzger at jlab.org>>; Carolyn Stepney <stepney at jlab.org<mailto:stepney at jlab.org>>; Anne-Marie Valente <valente at jlab.org<mailto:valente at jlab.org>>
Cc: Cedric Jackson <cedric at jlab.org<mailto:cedric at jlab.org>>; Rongli Geng <geng at jlab.org<mailto:geng at jlab.org>>; Giuseppina Tenbusch <jessie at jlab.org<mailto:jessie at jlab.org>>; Kimberly Sawyer <kimberly at jlab.org<mailto:kimberly at jlab.org>>; Steven Lassiter <lassiter at jlab.org<mailto:lassiter at jlab.org>>; Mike Bevins <mbevins at jlab.org<mailto:mbevins at jlab.org>>; Michele Khasidis <michele at jlab.org<mailto:michele at jlab.org>>; Melissa Torres <torres at jlab.org<mailto:torres at jlab.org>>; Johnathon Huff <jhuff at jlab.org<mailto:jhuff at jlab.org>>; Gail Frayne <lucento at jlab.org<mailto:lucento at jlab.org>>; Shareen McCallum <mccallum at jlab.org<mailto:mccallum at jlab.org>>; Connie Adams <cadams at jlab.org<mailto:cadams at jlab.org>>; Tori Hundley <hundley at jlab.org<mailto:hundley at jlab.org>>; Sham Brakhas <brakhas at jlab.org<mailto:brakhas at jlab.org>>; Katherine Wilson <kwilson at jlab.org<mailto:kwilson at jlab.org>>
Subject: Fw: Subcontract PO Accruals - August 2024 - 3rd & FINAL Request
Importance: High

All,

You are receiving this message because you are the primary (To:) or alternate (cc:) person responsible for submitting accrual estimates for at least one Subcontract Retainage (Accrual) Purchase Order. Attached you will find the listing of Subcontract Retainage (Accrual) Purchase Orders that need to be evaluated for accrual purposes. Additionally, you will find the PO Accrual Form with instructions to be completed for your submittal.

Submittals were originally requested by Thursday, August 22, 2024, then by noon, Monday August 26, 2024.  It is imperative that we receive a response by COB Today, August 27, 2024, so that needed accruals can be processed before Month End.

Please complete the Subcontract Percent Complete Form for estimated work completed through August 28, 2024 - this is the date to use on the PO Accrual form as well. It is important that we receive estimated percent complete forms associated with the estimated work performed through this date for which we have a contractual obligation where an invoice has not been received and approved. Accruals are due as we are pushing to have them completed early to avoid last minute.

 **** Please submit your accrual form to evpo at jlab.org<mailto:evpo at jlab.org> by close of business, today, Tuesday, August 27, 2024. If you have nothing to accrue, please email the address provided stating you have nothing to accrue for PO# xxx-xxxxxx.

Regards,

Tori S. Hundley

Treasury Accountant

Jefferson Science Associates LLC

757-269-6609

E-mail: hundley at jlab.org<mailto:mccallum at jlab.org>

________________________________

From: Tori Hundley <hundley at jlab.org<mailto:hundley at jlab.org>>
Sent: Thursday, August 22, 2024 5:07 PM
To: Brian Eng <beng at jlab.org<mailto:beng at jlab.org>>; Zack Conway <conway at jlab.org<mailto:conway at jlab.org>>; Rolf Ent <ent at jlab.org<mailto:ent at jlab.org>>; Gianluigi Ciovati <gciovati at jlab.org<mailto:gciovati at jlab.org>>; Eugene Chudakov <gen at jlab.org<mailto:gen at jlab.org>>; Sandesh Gopinath <gopinath at jlab.org<mailto:gopinath at jlab.org>>; John Vennekate <hannesv at jlab.org<mailto:hannesv at jlab.org>>; Naeem Huque <huque at jlab.org<mailto:huque at jlab.org>>; James Fast <jfast at jlab.org<mailto:jfast at jlab.org>>; Joseph Lamont <jlamont at jlab.org<mailto:jlamont at jlab.org>>; James Nigg <nigg at jlab.org<mailto:nigg at jlab.org>>; Tom Renzo <renzo at jlab.org<mailto:renzo at jlab.org>>; Russ Fries <rfries at jlab.org<mailto:rfries at jlab.org>>; Carolyn Stepney <stepney at jlab.org<mailto:stepney at jlab.org>>; Sherry Thomas <sthomas at jlab.org<mailto:sthomas at jlab.org>>; Anne-Marie Valente <valente at jlab.org<mailto:valente at jlab.org>>
Cc: Tony Risk <antonior at jlab.org<mailto:antonior at jlab.org>>; Corry Smith <csmith at jlab.org<mailto:csmith at jlab.org>>; Joel Dolbeck <dolbeck at jlab.org<mailto:dolbeck at jlab.org>>; Eden Evans <eaevans at jlab.org<mailto:eaevans at jlab.org>>; Thomas Huratiak <huratiak at jlab.org<mailto:huratiak at jlab.org>>; Giuseppina Tenbusch <jessie at jlab.org<mailto:jessie at jlab.org>>; Katherine Wilson <kwilson at jlab.org<mailto:kwilson at jlab.org>>; Brittany Dennis <tolbert at jlab.org<mailto:tolbert at jlab.org>>; Amrit Yegneswaran <yeg at jlab.org<mailto:yeg at jlab.org>>; Shareen McCallum <mccallum at jlab.org<mailto:mccallum at jlab.org>>; Connie Adams <cadams at jlab.org<mailto:cadams at jlab.org>>; Tori Hundley <hundley at jlab.org<mailto:hundley at jlab.org>>; Sham Brakhas <brakhas at jlab.org<mailto:brakhas at jlab.org>>
Subject: Fw: Subcontract PO Accruals - August 2024 - 2nd Request

All,

You received the below request because you are the primary (To:) or alternate (cc:) person responsible for submitting accrual estimates for at least one Subcontract Retainage (Accrual) Purchase Order.

 Submittals were requested by COB today, August 22, 2024. It is imperative that we receive a response by noon Monday, August 26, 2024.

 Please complete the Subcontract Percent Complete Form (PO Accrual Form) for work completed through August 28, 2024 - this is the date to use on the PO Accrual form as well. It is important that we receive estimated percent complete forms associated with work performed through this date for which we have a contractual obligation where an invoice has not been received and approved.

 Please submit your accrual form to evpo at jlab.org<mailto:evpo at jlab.org>.  If you have nothing to accrue, please email evpo at jlab.org<mailto:evpo at jlab.org> stating you have nothing to accrue for PO# xxx-xxxxxx. ****

Regards,

Tori S. Hundley

Treasury Accountant

Jefferson Science Associates LLC

757-269-6609

E-mail: hundley at jlab.org<mailto:mccallum at jlab.org>

________________________________

From: Tori Hundley <hundley at jlab.org<mailto:hundley at jlab.org>>
Sent: Tuesday, August 20, 2024 1:38 PM
To: Brian Eng <beng at jlab.org<mailto:beng at jlab.org>>; Brian Mastracci <brianm at jlab.org<mailto:brianm at jlab.org>>; Zack Conway <conway at jlab.org<mailto:conway at jlab.org>>; Corry Smith <csmith at jlab.org<mailto:csmith at jlab.org>>; Chris Cuevas <cuevas at jlab.org<mailto:cuevas at jlab.org>>; Michael Dion <dion at jlab.org<mailto:dion at jlab.org>>; Rolf Ent <ent at jlab.org<mailto:ent at jlab.org>>; Tanya-Gaye Stewart <fraites at jlab.org<mailto:fraites at jlab.org>>; Gianluigi Ciovati <gciovati at jlab.org<mailto:gciovati at jlab.org>>; Eugene Chudakov <gen at jlab.org<mailto:gen at jlab.org>>; Probir Ghoshal <ghoshal at jlab.org<mailto:ghoshal at jlab.org>>; Sandesh Gopinath <gopinath at jlab.org<mailto:gopinath at jlab.org>>; Haipeng Wang <haipeng at jlab.org<mailto:haipeng at jlab.org>>; John Vennekate <hannesv at jlab.org<mailto:hannesv at jlab.org>>; Curt Hovater <hovater at jlab.org<mailto:hovater at jlab.org>>; Naeem Huque <huque at jlab.org<mailto:huque at jlab.org>>; Jason Willoughby <jasonw at jlab.org<mailto:jasonw at jlab.org>>; James Fast <jfast at jlab.org<mailto:jfast at jlab.org>>; Joseph Lamont <jlamont at jlab.org<mailto:jlamont at jlab.org>>; David Kashy <kashy at jlab.org<mailto:kashy at jlab.org>>; Matt Marchlik <marchlik at jlab.org<mailto:marchlik at jlab.org>>; Dave Meekins <meekins at jlab.org<mailto:meekins at jlab.org>>; James Nigg <nigg at jlab.org<mailto:nigg at jlab.org>>; Onish Kumar <okumar at jlab.org<mailto:okumar at jlab.org>>; Patrick Achenbach <patricka at jlab.org<mailto:patricka at jlab.org>>; Eric Sun <qsun at jlab.org<mailto:qsun at jlab.org>>; Tom Renzo <renzo at jlab.org<mailto:renzo at jlab.org>>; Russ Fries <rfries at jlab.org<mailto:rfries at jlab.org>>; Scott Bentivegna <scottb at jlab.org<mailto:scottb at jlab.org>>; Carolyn Stepney <stepney at jlab.org<mailto:stepney at jlab.org>>; Sherry Thomas <sthomas at jlab.org<mailto:sthomas at jlab.org>>; Todd Coates <tcoates at jlab.org<mailto:tcoates at jlab.org>>; Anne-Marie Valente <valente at jlab.org<mailto:valente at jlab.org>>; William Baumgartner <wbaum at jlab.org<mailto:wbaum at jlab.org>>; Carl Zorn <zorn at jlab.org<mailto:zorn at jlab.org>>
Cc: Tony Risk <antonior at jlab.org<mailto:antonior at jlab.org>>; Joel Dolbeck <dolbeck at jlab.org<mailto:dolbeck at jlab.org>>; Eden Evans <eaevans at jlab.org<mailto:eaevans at jlab.org>>; Thomas Huratiak <huratiak at jlab.org<mailto:huratiak at jlab.org>>; Giuseppina Tenbusch <jessie at jlab.org<mailto:jessie at jlab.org>>; Klaus Dehmelt <kdehmelt at jlab.org<mailto:kdehmelt at jlab.org>>; Katherine Wilson <kwilson at jlab.org<mailto:kwilson at jlab.org>>; Renuka Rajput-Ghoshal <renuka at jlab.org<mailto:renuka at jlab.org>>; Ritendra Bhattacharya <ritendra at jlab.org<mailto:ritendra at jlab.org>>; Mike Spata <spata at jlab.org<mailto:spata at jlab.org>>; Brittany Dennis <tolbert at jlab.org<mailto:tolbert at jlab.org>>; Xavier Gomez <xgomez at jlab.org<mailto:xgomez at jlab.org>>; Amrit Yegneswaran <yeg at jlab.org<mailto:yeg at jlab.org>>; Shareen McCallum <mccallum at jlab.org<mailto:mccallum at jlab.org>>; Connie Adams <cadams at jlab.org<mailto:cadams at jlab.org>>; Tori Hundley <hundley at jlab.org<mailto:hundley at jlab.org>>; Sham Brakhas <brakhas at jlab.org<mailto:brakhas at jlab.org>>
Subject: Subcontract PO Accruals - August 2024 - 1st Request

All,

You are receiving this message because you are the primary (To:) or alternate (cc:) person responsible for submitting accrual estimates for at least one Subcontract Retainage (Accrual) Purchase Order. Attached you will find the listing of Subcontract Retainage (Accrual) Purchase Orders that need to be evaluated for accrual purposes. Additionally, you will find the PO Accrual Form with instructions to be completed for your submittal.

Please complete the Subcontract Percent Complete Form for work completed through August 28, 2024 (this is that date that you will use on the PO Accrual Form as well). It is important that we receive estimated percent complete forms associated with work performed through this date for which we have a contractual obligation where an invoice has not been received and approved.

**** Please submit your accrual form to evpo at jlab.org<mailto:evpo at jlab.org> by close of business, Thursday, August 22, 2024.  If you have nothing to accrue, please email evpo at jlab.org<mailto:evpo at jlab.org> stating you have nothing to accrue for PO# xxx-xxxxxx. ****

**** Please note that you can submit accruals, to evpo at jlab.org<mailto:evpo at jlab.org>, prior to receiving the month end notices.***

Regards,

Tori S. Hundley

Treasury Accountant

Jefferson Science Associates LLC

757-269-6609

E-mail: hundley at jlab.org<mailto:mccallum at jlab.org>
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