[Evpo] Subcontract PO Accruals - 2nd Request

[Melissa Torres]

Good morning Tori,
Regarding 24-C0313 (Brittany's order) Tanya is listed as the POC for accruals in Costpoint but I did notice that this has been paid in full so there shouldn't be an accrual needed.  If there is something that we need to do please let me know.
Thank you,
Melissa

Melissa Torres
Construction and Infrastructure Services Group Manager
Procurement Department
Jefferson Science Associates<https://www.jlab.org/>
Thomas Jefferson National Accelerator Facility
12000 Jefferson Ave, Newport News VA 23606
Tel: (757)269-7585  |  Email: torres at jlab.org
**Remote Offsite Mon-Fri: 7:00am - 3:30pm**

From: Tori Hundley <hundley at jlab.org>
Sent: Friday, June 21, 2024 7:37 AM
To: Brian Eng <beng at jlab.org>; Cedric Jackson <cedric at jlab.org>; Zack Conway <conway at jlab.org>; Joel Dolbeck <dolbeck at jlab.org>; Rolf Ent <ent at jlab.org>; Eugene Chudakov <gen at jlab.org>; Sandesh Gopinath <gopinath at jlab.org>; Haipeng Wang <haipeng at jlab.org>; John Vennekate <hannesv at jlab.org>; Naeem Huque <huque at jlab.org>; James Fast <jfast at jlab.org>; David Kashy <kashy at jlab.org>; Dave Meekins <meekins at jlab.org>; Michele Khasidis <michele at jlab.org>; Patrick Achenbach <patricka at jlab.org>; Tom Renzo <renzo at jlab.org>; Russ Fries <rfries at jlab.org>; Brittany Tolbert <tolbert at jlab.org>; Anne-Marie Valente <valente at jlab.org>; Carl Zorn <zorn at jlab.org>
Cc: Tony Reilly <areilly at jlab.org>; Connor Clark <cclark at jlab.org>; Christopher Keith <ckeith at jlab.org>; Charlie Kim <ckim at jlab.org>; Christopher Menia <cmenia at jlab.org>; Drew Weisenberger <drew at jlab.org>; Eden Evans <eaevans at jlab.org>; Gianluigi Ciovati <gciovati at jlab.org>; Probir Ghoshal <ghoshal at jlab.org>; Denise Leary-Stith <greene at jlab.org>; Kent Hammack <hammack at jlab.org>; Thomas Huratiak <huratiak at jlab.org>; Giuseppina Tenbusch <jessie at jlab.org>; Klaus Dehmelt <kdehmelt at jlab.org>; Cynthia (Thia) Keppel <keppel at jlab.org>; Katherine Wilson <kwilson at jlab.org>; Mitchell Laney <laney at jlab.org>; DeAnn Maddox <maddox at jlab.org>; Renuka Rajput-Ghoshal <renuka at jlab.org>; Scott Bentivegna <scottb at jlab.org>; Carolyn Stepney <stepney at jlab.org>; Stuart Henderson <stuart at jlab.org>; Sharon Williams <swill at jlab.org>; Melissa Torres <torres at jlab.org>; Amrit Yegneswaran <yeg at jlab.org>; Shareen McCallum <mccallum at jlab.org>; Connie Adams <cadams at jlab.org>; Tori Hundley <hundley at jlab.org>
Subject: Fw: Subcontract PO Accruals - 2nd Request
Importance: High

All,

You received the below request because you are the primary (To:) or alternate (cc:) person responsible for submitting accrual estimates for at least one Subcontract Retainage (Accrual) Purchase Order.

 Submittals were requested by COB Thursday, June 20, 2024. It is imperative that we receive a response by noon today, Friday, June 21, 2024.

 Please complete the Subcontract Percent Complete Form (PO Accrual Form) for work completed through April 26, 2024 - this is the date to use on the PO Accrual form as well. It is important that we receive estimated percent complete forms associated with work performed through this date for which we have a contractual obligation where an invoice has not been received and approved.

 Please submit your accrual form to evpo at jlab.org<mailto:evpo at jlab.org>.  If you have nothing to accrue, please email evpo at jlab.org<mailto:evpo at jlab.org> stating you have nothing to accrue for PO# xxx-xxxxxx. ****


Regards,

Tori S. Hundley

Treasury Accountant

Jefferson Science Associates LLC

757-269-6609

E-mail: hundley at jlab.org<mailto:mccallum at jlab.org>




From: Tori Hundley <hundley at jlab.org<mailto:hundley at jlab.org>>
Sent: Monday, June 17, 2024 12:00 PM
To: Brian Eng <beng at jlab.org<mailto:beng at jlab.org>>; Benjamin Raydo <braydo at jlab.org<mailto:braydo at jlab.org>>; Brian Mastracci <brianm at jlab.org<mailto:brianm at jlab.org>>; Cedric Jackson <cedric at jlab.org<mailto:cedric at jlab.org>>; Zack Conway <conway at jlab.org<mailto:conway at jlab.org>>; Corry Smith <csmith at jlab.org<mailto:csmith at jlab.org>>; Chris Cuevas <cuevas at jlab.org<mailto:cuevas at jlab.org>>; Michael Dion <dion at jlab.org<mailto:dion at jlab.org>>; Joel Dolbeck <dolbeck at jlab.org<mailto:dolbeck at jlab.org>>; Rolf Ent <ent at jlab.org<mailto:ent at jlab.org>>; Tanya-Gaye Stewart <fraites at jlab.org<mailto:fraites at jlab.org>>; Seth Frisby <frisby at jlab.org<mailto:frisby at jlab.org>>; Gianluigi Ciovati <gciovati at jlab.org<mailto:gciovati at jlab.org>>; Eugene Chudakov <gen at jlab.org<mailto:gen at jlab.org>>; Probir Ghoshal <ghoshal at jlab.org<mailto:ghoshal at jlab.org>>; Sandesh Gopinath <gopinath at jlab.org<mailto:gopinath at jlab.org>>; Haipeng Wang <haipeng at jlab.org<mailto:haipeng at jlab.org>>; John Vennekate <hannesv at jlab.org<mailto:hannesv at jlab.org>>; Hope Powell <hope at jlab.org<mailto:hope at jlab.org>>; Curt Hovater <hovater at jlab.org<mailto:hovater at jlab.org>>; Naeem Huque <huque at jlab.org<mailto:huque at jlab.org>>; Jason Willoughby <jasonw at jlab.org<mailto:jasonw at jlab.org>>; James Fast <jfast at jlab.org<mailto:jfast at jlab.org>>; David Kashy <kashy at jlab.org<mailto:kashy at jlab.org>>; Maynard Brown <maynardb at jlab.org<mailto:maynardb at jlab.org>>; Dave Meekins <meekins at jlab.org<mailto:meekins at jlab.org>>; Bert Metzger <metzger at jlab.org<mailto:metzger at jlab.org>>; Michele Khasidis <michele at jlab.org<mailto:michele at jlab.org>>; James Nigg <nigg at jlab.org<mailto:nigg at jlab.org>>; Onish Kumar <okumar at jlab.org<mailto:okumar at jlab.org>>; Patrick Achenbach <patricka at jlab.org<mailto:patricka at jlab.org>>; Eric Sun <qsun at jlab.org<mailto:qsun at jlab.org>>; Tom Renzo <renzo at jlab.org<mailto:renzo at jlab.org>>; Russ Fries <rfries at jlab.org<mailto:rfries at jlab.org>>; Scott Bentivegna <scottb at jlab.org<mailto:scottb at jlab.org>>; Todd Coates <tcoates at jlab.org<mailto:tcoates at jlab.org>>; Brittany Tolbert <tolbert at jlab.org<mailto:tolbert at jlab.org>>; Anne-Marie Valente <valente at jlab.org<mailto:valente at jlab.org>>; William Baumgartner <wbaum at jlab.org<mailto:wbaum at jlab.org>>; Carl Zorn <zorn at jlab.org<mailto:zorn at jlab.org>>
Cc: Christopher Menia <cmenia at jlab.org<mailto:cmenia at jlab.org>>; Eden Evans <eaevans at jlab.org<mailto:eaevans at jlab.org>>; Thomas Huratiak <huratiak at jlab.org<mailto:huratiak at jlab.org>>; Giuseppina Tenbusch <jessie at jlab.org<mailto:jessie at jlab.org>>; Klaus Dehmelt <kdehmelt at jlab.org<mailto:kdehmelt at jlab.org>>; Katherine Wilson <kwilson at jlab.org<mailto:kwilson at jlab.org>>; Renuka Rajput-Ghoshal <renuka at jlab.org<mailto:renuka at jlab.org>>; Ritendra Bhattacharya <ritendra at jlab.org<mailto:ritendra at jlab.org>>; Xavier Gomez <xgomez at jlab.org<mailto:xgomez at jlab.org>>; Amrit Yegneswaran <yeg at jlab.org<mailto:yeg at jlab.org>>; Shareen McCallum <mccallum at jlab.org<mailto:mccallum at jlab.org>>; Connie Adams <cadams at jlab.org<mailto:cadams at jlab.org>>; Tori Hundley <hundley at jlab.org<mailto:hundley at jlab.org>>
Subject: Subcontract PO Accrual (June 2024) - 1st Request
Importance: High



All,



You are receiving this message because you are the primary (To:) or alternate (cc:) person responsible for submitting accrual estimates for at least one Subcontract Retainage (Accrual) Purchase Order. Attached you will find the listing of Subcontract Retainage (Accrual) Purchase Orders that need to be evaluated for accrual purposes. Additionally, you will find the PO Accrual Form with instructions to be completed for your submittal.



Please complete the Subcontract Percent Complete Form for work completed through June 26, 2024 (this is that date that you will use on the PO Accrual Form as well). It is important that we receive estimated percent complete forms associated with work performed through this date for which we have a contractual obligation where an invoice has not been received and approved.



**** Please submit your accrual form to evpo at jlab.org<mailto:evpo at jlab.org> by close of business,Thursday, June 20, 2024  If you have nothing to accrue, please email evpo at jlab.org<mailto:evpo at jlab.org> stating you have nothing to accrue for PO# xxx-xxxxxx. ****



Thank you in advance for your help!!!



Regards,

Tori S. Hundley

Treasury Accountant

Jefferson Science Associates LLC

757-269-6609

E-mail: hundley at jlab.org<mailto:mccallum at jlab.org>
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <https://mailman.jlab.org/pipermail/evpo/attachments/20240621/cc1e9f3a/attachment-0001.html>