[Evpo] Subcontract PO Accruals - November 2024 - 2nd Request

[Sham Brakhas]

Hi James,


Hope you are doing well, please can you mention the two PO numbers in the email,


Thanks,


Sham Brakhas
Finance & Payroll Accountant
Jefferson Science Associates LLC
Phone: 757-269-6860
E-mail: brakhas at jlab.org<mailto:brakhas at jlab.org>
[https://www.jlab.org/div_dept/dir_off/public_affairs/logo/JLabEmailSig.png]




From: James Fast <jfast at jlab.org>
Sent: Tuesday, November 19, 2024 11:13 AM
To: Sham Brakhas <brakhas at jlab.org>; evpo at jlab.org
Subject: Re: Subcontract PO Accruals - November 2024 - 2nd Request

Folks,
I am on medical leave.  It will be fine having no accruals on my two contracts this month.

Jim

James Fast
EIC Associate Project Manager
Jefferson Lab
757-230-6833 (cell)
757-269-5324 (office)


From: Sham Brakhas <brakhas at jlab.org<mailto:brakhas at jlab.org>>
Date: Monday, November 18, 2024 at 5:01 PM
To: Tony Risk <antonior at jlab.org<mailto:antonior at jlab.org>>, Adam Cutler <cutler at jlab.org<mailto:cutler at jlab.org>>, Michael Dion <dion at jlab.org<mailto:dion at jlab.org>>, Eden Evans <eaevans at jlab.org<mailto:eaevans at jlab.org>>, Rolf Ent <ent at jlab.org<mailto:ent at jlab.org>>, Gianluigi Ciovati <gciovati at jlab.org<mailto:gciovati at jlab.org>>, Eugene Chudakov <gen at jlab.org<mailto:gen at jlab.org>>, Sandesh Gopinath <gopinath at jlab.org<mailto:gopinath at jlab.org>>, James Fast <jfast at jlab.org<mailto:jfast at jlab.org>>, David Kashy <kashy at jlab.org<mailto:kashy at jlab.org>>, Natalie Carter <ncarter at jlab.org<mailto:ncarter at jlab.org>>, James Nigg <nigg at jlab.org<mailto:nigg at jlab.org>>, Eric Sun <qsun at jlab.org<mailto:qsun at jlab.org>>, Tom Renzo <renzo at jlab.org<mailto:renzo at jlab.org>>, Russ Fries <rfries at jlab.org<mailto:rfries at jlab.org>>, Scott Bentivegna <scottb at jlab.org<mailto:scottb at jlab.org>>, Sherry Thomas <sthomas at jlab.org<mailto:sthomas at jlab.org>>, Todd Coates <tcoates at jlab.org<mailto:tcoates at jlab.org>>, Anne-Marie Valente <valente at jlab.org<mailto:valente at jlab.org>>, William Baumgartner <wbaum at jlab.org<mailto:wbaum at jlab.org>>
Cc: Connor Clark <cclark at jlab.org<mailto:cclark at jlab.org>>, Cedric Jackson <cedric at jlab.org<mailto:cedric at jlab.org>>, Charlie Kim <ckim at jlab.org<mailto:ckim at jlab.org>>, Corry Smith <csmith at jlab.org<mailto:csmith at jlab.org>>, Joel Dolbeck <dolbeck at jlab.org<mailto:dolbeck at jlab.org>>, Drew Weisenberger <drew at jlab.org<mailto:drew at jlab.org>>, Rongli Geng <geng at jlab.org<mailto:geng at jlab.org>>, Probir Ghoshal <ghoshal at jlab.org<mailto:ghoshal at jlab.org>>, Denise Leary-Stith <greene at jlab.org<mailto:greene at jlab.org>>, Kent Hammack <hammack at jlab.org<mailto:hammack at jlab.org>>, Hope Powell <hope at jlab.org<mailto:hope at jlab.org>>, Curt Hovater <hovater at jlab.org<mailto:hovater at jlab.org>>, Thomas Huratiak <huratiak at jlab.org<mailto:huratiak at jlab.org>>, Giuseppina Tenbusch <jessie at jlab.org<mailto:jessie at jlab.org>>, James Fast <jfast at jlab.org<mailto:jfast at jlab.org>>, Carroll Jones <jonesc at jlab.org<mailto:jonesc at jlab.org>>, Kelvin Edwards <kelvin at jlab.org<mailto:kelvin at jlab.org>>, Cynthia (Thia) Keppel <keppel at jlab.org<mailto:keppel at jlab.org>>, DeAnn Maddox <maddox at jlab.org<mailto:maddox at jlab.org>>, Bob May <may at jlab.org<mailto:may at jlab.org>>, Michele Khasidis <michele at jlab.org<mailto:michele at jlab.org>>, Rick Anderson <richarda at jlab.org<mailto:richarda at jlab.org>>, Young-Min Shin <shin at jlab.org<mailto:shin at jlab.org>>, Carolyn Stepney <stepney at jlab.org<mailto:stepney at jlab.org>>, Stuart Henderson <stuart at jlab.org<mailto:stuart at jlab.org>>, Sharon Williams <swill at jlab.org<mailto:swill at jlab.org>>, Brittany Dennis <tolbert at jlab.org<mailto:tolbert at jlab.org>>, Melissa Torres <torres at jlab.org<mailto:torres at jlab.org>>, Amrit Yegneswaran <yeg at jlab.org<mailto:yeg at jlab.org>>, Shareen McCallum <mccallum at jlab.org<mailto:mccallum at jlab.org>>, Sham Brakhas <brakhas at jlab.org<mailto:brakhas at jlab.org>>, Connie Adams <cadams at jlab.org<mailto:cadams at jlab.org>>, Tori Hundley <hundley at jlab.org<mailto:hundley at jlab.org>>
Subject: Subcontract PO Accruals - November 2024 - 2nd Request
All,

You received the below request because you are the primary (To:) or alternate (cc:) person responsible for submitting accrual estimates for at least one Subcontract Retainage (Accrual) Purchase Order.

 Submittals were requested by COB Today, November 18, 2024. It is imperative that we receive a response by noon Wednesday, November 20, 2024.

 Please complete the Subcontract Percent Complete Form (PO Accrual Form) for work completed through November 25, 2024 - this is the date to use on the PO Accrual form as well. It is important that we receive estimated percent complete forms associated with work performed through this date for which we have a contractual obligation where an invoice has not been received and approved.

 Please submit your accrual form to evpo at jlab.org<mailto:evpo at jlab.org>.  If you have nothing to accrue, please email evpo at jlab.org<mailto:evpo at jlab.org> stating you have nothing to accrue for PO# xxx-xxxxxx. ****


Thanks,


Sham Brakhas
Finance & Payroll Accountant
Jefferson Science Associates LLC
Phone: 757-269-6860
E-mail: brakhas at jlab.org<mailto:brakhas at jlab.org>
[cid:image001.png at 01DB3A81.380426F0]


Tori S. Hundley
Treasury Accountant
Jefferson Science Associates LLC
757-269-6609
E-mail: hundley at jlab.org<mailto:mccallum at jlab.org>


From: Sham Brakhas <brakhas at jlab.org<mailto:brakhas at jlab.org>>
Sent: Thursday, November 14, 2024 5:00 PM
To: Bert Metzger <metzger at jlab.org<mailto:metzger at jlab.org>>; Corry Smith <csmith at jlab.org<mailto:csmith at jlab.org>>; Chris Cuevas <cuevas at jlab.org<mailto:cuevas at jlab.org>>; Adam Cutler <cutler at jlab.org<mailto:cutler at jlab.org>>; Michael Dion <dion at jlab.org<mailto:dion at jlab.org>>; Rolf Ent <ent at jlab.org<mailto:ent at jlab.org>>; Gianluigi Ciovati <gciovati at jlab.org<mailto:gciovati at jlab.org>>; Eugene Chudakov <gen at jlab.org<mailto:gen at jlab.org>>; Probir Ghoshal <ghoshal at jlab.org<mailto:ghoshal at jlab.org>>; Sandesh Gopinath <gopinath at jlab.org<mailto:gopinath at jlab.org>>; John Vennekate <hannesv at jlab.org<mailto:hannesv at jlab.org>>; Curt Hovater <hovater at jlab.org<mailto:hovater at jlab.org>>; Naeem Huque <huque at jlab.org<mailto:huque at jlab.org>>; James Fast <jfast at jlab.org<mailto:jfast at jlab.org>>; Joseph Lamont <jlamont at jlab.org<mailto:jlamont at jlab.org>>; David Kashy <kashy at jlab.org<mailto:kashy at jlab.org>>; Matt Marchlik <marchlik at jlab.org<mailto:marchlik at jlab.org>>; Maynard Brown <maynardb at jlab.org<mailto:maynardb at jlab.org>>; Dave Meekins <meekins at jlab.org<mailto:meekins at jlab.org>>; Natalie Carter <ncarter at jlab.org<mailto:ncarter at jlab.org>>; James Nigg <nigg at jlab.org<mailto:nigg at jlab.org>>; Onish Kumar <okumar at jlab.org<mailto:okumar at jlab.org>>; Patrick Achenbach <patricka at jlab.org<mailto:patricka at jlab.org>>; Eric Sun <qsun at jlab.org<mailto:qsun at jlab.org>>; Tom Renzo <renzo at jlab.org<mailto:renzo at jlab.org>>; Russ Fries <rfries at jlab.org<mailto:rfries at jlab.org>>; Scott Bentivegna <scottb at jlab.org<mailto:scottb at jlab.org>>; Sherry Thomas <sthomas at jlab.org<mailto:sthomas at jlab.org>>; Todd Coates <tcoates at jlab.org<mailto:tcoates at jlab.org>>; Anne-Marie Valente <valente at jlab.org<mailto:valente at jlab.org>>; Shaoheng Wang <wang at jlab.org<mailto:wang at jlab.org>>; William Baumgartner <wbaum at jlab.org<mailto:wbaum at jlab.org>>; Carl Zorn <zorn at jlab.org<mailto:zorn at jlab.org>>
Cc: Joel Dolbeck <dolbeck at jlab.org<mailto:dolbeck at jlab.org>>; Tony Risk <antonior at jlab.org<mailto:antonior at jlab.org>>; Eden Evans <eaevans at jlab.org<mailto:eaevans at jlab.org>>; Thomas Huratiak <huratiak at jlab.org<mailto:huratiak at jlab.org>>; Giuseppina Tenbusch <jessie at jlab.org<mailto:jessie at jlab.org>>; Klaus Dehmelt <kdehmelt at jlab.org<mailto:kdehmelt at jlab.org>>; Katherine Wilson <kwilson at jlab.org<mailto:kwilson at jlab.org>>; Marla Schuchman <marla at jlab.org<mailto:marla at jlab.org>>; Bob May <may at jlab.org<mailto:may at jlab.org>>; Renuka Rajput-Ghoshal <renuka at jlab.org<mailto:renuka at jlab.org>>; Young-Min Shin <shin at jlab.org<mailto:shin at jlab.org>>; Brittany Dennis <tolbert at jlab.org<mailto:tolbert at jlab.org>>; Xavier Gomez <xgomez at jlab.org<mailto:xgomez at jlab.org>>; Amrit Yegneswaran <yeg at jlab.org<mailto:yeg at jlab.org>>; Shareen McCallum <mccallum at jlab.org<mailto:mccallum at jlab.org>>; Sham Brakhas <brakhas at jlab.org<mailto:brakhas at jlab.org>>; Connie Adams <cadams at jlab.org<mailto:cadams at jlab.org>>; Tori Hundley <hundley at jlab.org<mailto:hundley at jlab.org>>
Subject: Subcontract PO Accruals - November 2024 - 1st Request
Importance: High

All,

You are receiving this message because you are the primary (To:) or alternate (cc:) person responsible for submitting accrual estimates for at least one Subcontract Retainage (Accrual) Purchase Order. Attached you will find the listing of Subcontract Retainage (Accrual) Purchase Orders that need to be evaluated for accrual purposes. Additionally, you will find the PO Accrual Form with instructions to be completed for your submittal.

Please complete the Subcontract Percent Complete Form for work completed through November 25, 2024 (this is that date that you will use on the PO Accrual Form as well). It is important that we receive estimated percent complete forms associated with work performed through this date for which we have a contractual obligation where an invoice has not been received and approved.

**** Please submit your accrual form to evpo at jlab.org<mailto:evpo at jlab.org> by close of business, Monday, November 18, 2024.  If you have nothing to accrue, please email evpo at jlab.org<mailto:evpo at jlab.org> stating you have nothing to accrue for PO# xxx-xxxxxx. ****

**** Please note that you can submit accruals, to evpo at jlab.org<mailto:evpo at jlab.org>, prior to receiving the month end notices.***



Regards,


Sham Brakhas
Finance & Payroll Accountant
Jefferson Science Associates LLC
Phone: 757-269-6860
E-mail: brakhas at jlab.org<mailto:brakhas at jlab.org>
[https://www.jlab.org/div_dept/dir_off/public_affairs/logo/JLabEmailSig.png]



Tori S. Hundley
Treasury Accountant
Jefferson Science Associates LLC
757-269-6609

E-mail: hundley at jlab.org<mailto:mccallum at jlab.org>
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