[Evpo] Subcontract PO Accruals - YEAR END 2024 -3rd Reminder
Sham Brakhas
brakhas at jlab.org
Tue Sep 17 13:44:02 EDT 2024
Hi,
Please can you add the percentage to the form and send it back,
Appreciate your help,
Thanks,
Sham Brakhas
Finance & Payroll Accountant
Jefferson Science Associates LLC
Phone: 757-269-6860
E-mail: brakhas at jlab.org<mailto:brakhas at jlab.org>
[https://www.jlab.org/div_dept/dir_off/public_affairs/logo/JLabEmailSig.png]
From: James Nigg <nigg at jlab.org>
Sent: Tuesday, September 17, 2024 1:28 PM
To: Sham Brakhas <brakhas at jlab.org>; Tori Hundley <hundley at jlab.org>; evpo at jlab.org
Cc: Russ Fries <rfries at jlab.org>; Carolyn Stepney <stepney at jlab.org>
Subject: RE: Subcontract PO Accruals - YEAR END 2024 -3rd Reminder
Hello Sham,
That would be 10%...noting it auto populates.
Regards,
Jim
From: Sham Brakhas <brakhas at jlab.org<mailto:brakhas at jlab.org>>
Sent: Tuesday, September 17, 2024 10:58 AM
To: James Nigg <nigg at jlab.org<mailto:nigg at jlab.org>>; Tori Hundley <hundley at jlab.org<mailto:hundley at jlab.org>>; evpo at jlab.org<mailto:evpo at jlab.org>
Cc: Russ Fries <rfries at jlab.org<mailto:rfries at jlab.org>>; Carolyn Stepney <stepney at jlab.org<mailto:stepney at jlab.org>>
Subject: RE: Subcontract PO Accruals - YEAR END 2024 -3rd Reminder
Good Morning,
Please specify the percentage:
[cid:image003.png at 01DB0907.A6D35390]
Thanks,
Sham Brakhas
Finance & Payroll Accountant
Jefferson Science Associates LLC
Phone: 757-269-6860
E-mail: brakhas at jlab.org<mailto:brakhas at jlab.org>
[https://www.jlab.org/div_dept/dir_off/public_affairs/logo/JLabEmailSig.png]
From: Evpo <evpo-bounces at jlab.org<mailto:evpo-bounces at jlab.org>> On Behalf Of James Nigg via Evpo
Sent: Tuesday, September 17, 2024 9:35 AM
To: Tori Hundley <hundley at jlab.org<mailto:hundley at jlab.org>>; evpo at jlab.org<mailto:evpo at jlab.org>
Cc: Russ Fries <rfries at jlab.org<mailto:rfries at jlab.org>>; Carolyn Stepney <stepney at jlab.org<mailto:stepney at jlab.org>>
Subject: Re: [Evpo] Subcontract PO Accruals - YEAR END 2024 -3rd Reminder
Hello Tori and all,
Attached requested subject document reflecting projected percent complete/quantity received for reference and use.
Please advise if more or different details need to be shown.
Regards,
Jim Nigg
FM&L Construction Manager
Thomas Jefferson National Accelerator Facility
628 Hofstadter Rd
Newport News, VA 23606
nigg at jlab.org<mailto:nigg at jlab.org>
[https://www.jlab.org/div_dept/dir_off/public_affairs/logo/JLabEmailSig.png]
From: Tori Hundley <hundley at jlab.org<mailto:hundley at jlab.org>>
Sent: Monday, September 16, 2024 5:16 PM
To: Brian Eng <beng at jlab.org<mailto:beng at jlab.org>>; Brian Mastracci <brianm at jlab.org<mailto:brianm at jlab.org>>; Connor Clark <cclark at jlab.org<mailto:cclark at jlab.org>>; Chris Cuevas <cuevas at jlab.org<mailto:cuevas at jlab.org>>; Naeem Huque <huque at jlab.org<mailto:huque at jlab.org>>; Joseph Lamont <jlamont at jlab.org<mailto:jlamont at jlab.org>>; James Nigg <nigg at jlab.org<mailto:nigg at jlab.org>>; Russ Fries <rfries at jlab.org<mailto:rfries at jlab.org>>; Todd Coates <tcoates at jlab.org<mailto:tcoates at jlab.org>>; Brittany Dennis <tolbert at jlab.org<mailto:tolbert at jlab.org>>; torres at jlab.og<mailto:torres at jlab.og>; Anne-Marie Valente <valente at jlab.org<mailto:valente at jlab.org>>
Cc: Tony Risk <antonior at jlab.org<mailto:antonior at jlab.org>>; Joel Dolbeck <dolbeck at jlab.org<mailto:dolbeck at jlab.org>>; Eden Evans <eaevans at jlab.org<mailto:eaevans at jlab.org>>; Thomas Huratiak <huratiak at jlab.org<mailto:huratiak at jlab.org>>; Johnathon Huff <jhuff at jlab.org<mailto:jhuff at jlab.org>>; Katherine Wilson <kwilson at jlab.org<mailto:kwilson at jlab.org>>; Marla Schuchman <marla at jlab.org<mailto:marla at jlab.org>>; Russ Fries <rfries at jlab.org<mailto:rfries at jlab.org>>; Ritendra Bhattacharya <ritendra at jlab.org<mailto:ritendra at jlab.org>>; Amrit Yegneswaran <yeg at jlab.org<mailto:yeg at jlab.org>>; Tisca Dorsey <tdorsey at jlab.org<mailto:tdorsey at jlab.org>>; Cynthia (Thia) Keppel <keppel at jlab.org<mailto:keppel at jlab.org>>; Rongli Geng <geng at jlab.org<mailto:geng at jlab.org>>; Mitchell Laney <laney at jlab.org<mailto:laney at jlab.org>>; Joe Wilson <jwilson at jlab.org<mailto:jwilson at jlab.org>>; Mike Bevins <mbevins at jlab.org<mailto:mbevins at jlab.org>>; Tony Reilly <areilly at jlab.org<mailto:areilly at jlab.org>>; Kelvin Edwards <kelvin at jlab.org<mailto:kelvin at jlab.org>>; Carolyn Stepney <stepney at jlab.org<mailto:stepney at jlab.org>>; Giuseppina Tenbusch <jessie at jlab.org<mailto:jessie at jlab.org>>; Sharon Williams <swill at jlab.org<mailto:swill at jlab.org>>; Gail Frayne <lucento at jlab.org<mailto:lucento at jlab.org>>; Shareen McCallum <mccallum at jlab.org<mailto:mccallum at jlab.org>>; Sham Brakhas <brakhas at jlab.org<mailto:brakhas at jlab.org>>; Connie Adams <cadams at jlab.org<mailto:cadams at jlab.org>>; Tori Hundley <hundley at jlab.org<mailto:hundley at jlab.org>>
Subject: Fw: Subcontract PO Accruals - YEAR END 2024 -3rd Reminder
All,
You are receiving this message because you are the primary (To:) or alternate (cc:) person responsible for submitting accrual estimates for at least one Subcontract Retainage (Accrual) Purchase Order. Attached you will find the listing of Subcontract Retainage (Accrual) Purchase Orders that need to be evaluated for accrual purposes. Additionally, you will find the PO Accrual Form with instructions to be completed for your submittal.
Submittals were originally requested on Tuesday, September 10, 2024 with the final request by COB, Monday, September 16, 2024. It is imperative that you forward September 2024 accruals ASAP.
Please complete the Subcontract Percent Complete Form for estimated work completed through September 30, 2024. It is important that we receive estimated percent complete forms associated with the estimated work performed through this date for which we have a contractual obligation where an invoice has not been received and approved. Accruals are due as we are pushing to have them completed early to avoid last minute.
**** Please submit your accrual form to evpo at jlab.org<mailto:evpo at jlab.org> by close of business, Tuesday, September 17, 2024. If you have nothing to accrue, please email the address provided stating you have nothing to accrue for PO# xxx-xxxxxx.
Thank for your speedy response to this matter!
Respectfully Submitted,
Tori & Sham
Tori S. Hundley
Treasury Accountant
Jefferson Science Associates LLC
757-269-6609
E-mail: hundley at jlab.org<mailto:mccallum at jlab.org>
Sham Brakhas
Finance & Payroll Accountant
Jefferson Science Associates LLC
Phone: 757-269-6860
E-mail: brakhas at jlab.org<mailto:brakhas at jlab.org>
From: Tori Hundley <hundley at jlab.org<mailto:hundley at jlab.org>>
Sent: Thursday, September 12, 2024 5:04 PM
To: Brian Eng <beng at jlab.org<mailto:beng at jlab.org>>; Brian Mastracci <brianm at jlab.org<mailto:brianm at jlab.org>>; Connor Clark <cclark at jlab.org<mailto:cclark at jlab.org>>; Zack Conway <conway at jlab.org<mailto:conway at jlab.org>>; Corry Smith <csmith at jlab.org<mailto:csmith at jlab.org>>; Chris Cuevas <cuevas at jlab.org<mailto:cuevas at jlab.org>>; Michael Dion <dion at jlab.org<mailto:dion at jlab.org>>; Gianluigi Ciovati <gciovati at jlab.org<mailto:gciovati at jlab.org>>; Sandesh Gopinath <gopinath at jlab.org<mailto:gopinath at jlab.org>>; Haipeng Wang <haipeng at jlab.org<mailto:haipeng at jlab.org>>; Naeem Huque <huque at jlab.org<mailto:huque at jlab.org>>; Joseph Lamont <jlamont at jlab.org<mailto:jlamont at jlab.org>>; Matt Marchlik <marchlik at jlab.org<mailto:marchlik at jlab.org>>; Dave Meekins <meekins at jlab.org<mailto:meekins at jlab.org>>; James Nigg <nigg at jlab.org<mailto:nigg at jlab.org>>; Tom Renzo <renzo at jlab.org<mailto:renzo at jlab.org>>; Russ Fries <rfries at jlab.org<mailto:rfries at jlab.org>>; Todd Coates <tcoates at jlab.org<mailto:tcoates at jlab.org>>; Brittany Dennis <tolbert at jlab.org<mailto:tolbert at jlab.org>>; torres at jlab.og<mailto:torres at jlab.og>; Anne-Marie Valente <valente at jlab.org<mailto:valente at jlab.org>>
Cc: Tony Risk <antonior at jlab.org<mailto:antonior at jlab.org>>; Joel Dolbeck <dolbeck at jlab.org<mailto:dolbeck at jlab.org>>; Eden Evans <eaevans at jlab.org<mailto:eaevans at jlab.org>>; Thomas Huratiak <huratiak at jlab.org<mailto:huratiak at jlab.org>>; Giuseppina Tenbusch <jessie at jlab.org<mailto:jessie at jlab.org>>; Johnathon Huff <jhuff at jlab.org<mailto:jhuff at jlab.org>>; Katherine Wilson <kwilson at jlab.org<mailto:kwilson at jlab.org>>; Marla Schuchman <marla at jlab.org<mailto:marla at jlab.org>>; Ritendra Bhattacharya <ritendra at jlab.org<mailto:ritendra at jlab.org>>; Mike Spata <spata at jlab.org<mailto:spata at jlab.org>>; Amrit Yegneswaran <yeg at jlab.org<mailto:yeg at jlab.org>>; Cynthia (Thia) Keppel <keppel at jlab.org<mailto:keppel at jlab.org>>; Tony Reilly <areilly at jlab.org<mailto:areilly at jlab.org>>; Cedric Jackson <cedric at jlab.org<mailto:cedric at jlab.org>>; Christopher Keith <ckeith at jlab.org<mailto:ckeith at jlab.org>>; Drew Weisenberger <drew at jlab.org<mailto:drew at jlab.org>>; Seth Frisby <frisby at jlab.org<mailto:frisby at jlab.org>>; Eugene Chudakov <gen at jlab.org<mailto:gen at jlab.org>>; Probir Ghoshal <ghoshal at jlab.org<mailto:ghoshal at jlab.org>>; Kent Hammack <hammack at jlab.org<mailto:hammack at jlab.org>>; James Fast <jfast at jlab.org<mailto:jfast at jlab.org>>; Joseph Matalevich <josephm at jlab.org<mailto:josephm at jlab.org>>; Joe Wilson <jwilson at jlab.org<mailto:jwilson at jlab.org>>; Kelvin Edwards <kelvin at jlab.org<mailto:kelvin at jlab.org>>; Mitchell Laney <laney at jlab.org<mailto:laney at jlab.org>>; DeAnn Maddox <maddox at jlab.org<mailto:maddox at jlab.org>>; Mike Bevins <mbevins at jlab.org<mailto:mbevins at jlab.org>>; Matthew Menia <menia at jlab.org<mailto:menia at jlab.org>>; Michele Khasidis <michele at jlab.org<mailto:michele at jlab.org>>; Carolyn Stepney <stepney at jlab.org<mailto:stepney at jlab.org>>; Sharon Williams <swill at jlab.org<mailto:swill at jlab.org>>; Shareen McCallum <mccallum at jlab.org<mailto:mccallum at jlab.org>>; Sham Brakhas <brakhas at jlab.org<mailto:brakhas at jlab.org>>; Connie Adams <cadams at jlab.org<mailto:cadams at jlab.org>>; Tori Hundley <hundley at jlab.org<mailto:hundley at jlab.org>>
Subject: FW: Subcontract PO Accruals - YEAR END 2024 - 2nd Reminder
Importance: High
All,
You are receiving this message because you are the primary (To:) or alternate (cc:) person responsible for submitting accrual estimates for at least one Subcontract Retainage (Accrual) Purchase Order. Attached you will find the listing of Subcontract Retainage (Accrual) Purchase Orders that need to be evaluated for accrual purposes. Additionally, you will find the PO Accrual Form with instructions to be completed for your submittal.
This is the Year End accruals where we have a very short window for completing this processing. It is imperative that you forward September 2024 accruals promptly.
Please complete the Subcontract Percent Complete Form for estimated work completed through September 30, 2024 - this is the date to use on the PO Accrual form as well. It is important that we receive estimated percent complete forms associated with the estimated work performed through this date for which we have a contractual obligation where an invoice has not been received and approved. Accruals are due by Wednesday, September 18, 2024, but we are pushing to have them completed early to avoid last minute delays and requesting they be completed if possible by Monday, September 16, 2024 .
**** Please submit your accrual form to evpo at jlab.org<mailto:evpo at jlab.org> by close of business, Monday, September 16, 2024. If you have nothing to accrue, please email the address provided stating you have nothing to accrue for PO# xxx-xxxxxx. We will send out reminders COB, Thursday, September 12, 2024 and Monday, September 16, 2024.****
Thank for your speedy response to this matter!
Respectfully Submitted,
Tori & Sham
Tori S. Hundley
Treasury Accountant
Jefferson Science Associates LLC
757-269-6609
E-mail: hundley at jlab.org<mailto:mccallum at jlab.org>
Sham Brakhas
Finance & Payroll Accountant
Jefferson Science Associates LLC
Phone: 757-269-6860
E-mail: brakhas at jlab.org<mailto:brakhas at jlab.org>
From: Tori Hundley
Sent: Tuesday, September 10, 2024 9:58 AM
To: Brian Eng <beng at jlab.org<mailto:beng at jlab.org>>; Brian Mastracci <brianm at jlab.org<mailto:brianm at jlab.org>>; Connor Clark <cclark at jlab.org<mailto:cclark at jlab.org>>; Zack Conway <conway at jlab.org<mailto:conway at jlab.org>>; Corry Smith <csmith at jlab.org<mailto:csmith at jlab.org>>; Chris Cuevas <cuevas at jlab.org<mailto:cuevas at jlab.org>>; Michael Dion <dion at jlab.org<mailto:dion at jlab.org>>; Rolf Ent <ent at jlab.org<mailto:ent at jlab.org>>; Tanya-Gaye Stewart <fraites at jlab.org<mailto:fraites at jlab.org>>; Gianluigi Ciovati <gciovati at jlab.org<mailto:gciovati at jlab.org>>; Eugene Chudakov <gen at jlab.org<mailto:gen at jlab.org>>; Probir Ghoshal <ghoshal at jlab.org<mailto:ghoshal at jlab.org>>; Sandesh Gopinath <gopinath at jlab.org<mailto:gopinath at jlab.org>>; Haipeng Wang <haipeng at jlab.org<mailto:haipeng at jlab.org>>; John Vennekate <hannesv at jlab.org<mailto:hannesv at jlab.org>>; Curt Hovater <hovater at jlab.org<mailto:hovater at jlab.org>>; Naeem Huque <huque at jlab.org<mailto:huque at jlab.org>>; Jason Willoughby <jasonw at jlab.org<mailto:jasonw at jlab.org>>; James Fast <jfast at jlab.org<mailto:jfast at jlab.org>>; Joseph Lamont <jlamont at jlab.org<mailto:jlamont at jlab.org>>; David Kashy <kashy at jlab.org<mailto:kashy at jlab.org>>; Matt Marchlik <marchlik at jlab.org<mailto:marchlik at jlab.org>>; Dave Meekins <meekins at jlab.org<mailto:meekins at jlab.org>>; Bert Metzger <metzger at jlab.org<mailto:metzger at jlab.org>>; James Nigg <nigg at jlab.org<mailto:nigg at jlab.org>>; Onish Kumar <okumar at jlab.org<mailto:okumar at jlab.org>>; Patrick Achenbach <patricka at jlab.org<mailto:patricka at jlab.org>>; Eric Sun <qsun at jlab.org<mailto:qsun at jlab.org>>; Tom Renzo <renzo at jlab.org<mailto:renzo at jlab.org>>; Russ Fries <rfries at jlab.org<mailto:rfries at jlab.org>>; Scott Bentivegna <scottb at jlab.org<mailto:scottb at jlab.org>>; Sherry Thomas <sthomas at jlab.org<mailto:sthomas at jlab.org>>; Todd Coates <tcoates at jlab.org<mailto:tcoates at jlab.org>>; Brittany Dennis <tolbert at jlab.org<mailto:tolbert at jlab.org>>; torres at jlab.og<mailto:torres at jlab.og>; Anne-Marie Valente <valente at jlab.org<mailto:valente at jlab.org>>; William Baumgartner <wbaum at jlab.org<mailto:wbaum at jlab.org>>; Carl Zorn <zorn at jlab.org<mailto:zorn at jlab.org>>
Cc: Tony Risk <antonior at jlab.org<mailto:antonior at jlab.org>>; Joel Dolbeck <dolbeck at jlab.org<mailto:dolbeck at jlab.org>>; Eden Evans <eaevans at jlab.org<mailto:eaevans at jlab.org>>; Thomas Huratiak <huratiak at jlab.org<mailto:huratiak at jlab.org>>; Giuseppina Tenbusch <jessie at jlab.org<mailto:jessie at jlab.org>>; Johnathon Huff <jhuff at jlab.org<mailto:jhuff at jlab.org>>; Klaus Dehmelt <kdehmelt at jlab.org<mailto:kdehmelt at jlab.org>>; Katherine Wilson <kwilson at jlab.org<mailto:kwilson at jlab.org>>; Marla Schuchman <marla at jlab.org<mailto:marla at jlab.org>>; Renuka Rajput-Ghoshal <renuka at jlab.org<mailto:renuka at jlab.org>>; Ritendra Bhattacharya <ritendra at jlab.org<mailto:ritendra at jlab.org>>; Mike Spata <spata at jlab.org<mailto:spata at jlab.org>>; Xavier Gomez <xgomez at jlab.org<mailto:xgomez at jlab.org>>; Amrit Yegneswaran <yeg at jlab.org<mailto:yeg at jlab.org>>; Shareen McCallum <mccallum at jlab.org<mailto:mccallum at jlab.org>>; Sham Brakhas <brakhas at jlab.org<mailto:brakhas at jlab.org>>; Connie Adams <cadams at jlab.org<mailto:cadams at jlab.org>>; Tori Hundley <hundley at jlab.org<mailto:hundley at jlab.org>>
Subject: Subcontract PO Accruals - YEAR END 2024 - 1st Request
Importance: High
All,
You are receiving this message because you are the primary (To:) or alternate (cc:) person responsible for submitting accrual estimates for at least one Subcontract Retainage (Accrual) Purchase Order. Attached you will find the listing of Subcontract Retainage (Accrual) Purchase Orders that need to be evaluated for accrual purposes. Additionally, you will find the PO Accrual Form with instructions to be completed for your submittal.
This is the Year End accruals where we have a very short window for completing this processing. It is imperative that you forward September 2024 accruals promptly.
Please complete the Subcontract Percent Complete Form for estimated work completed through September 30, 2024 - this is the date to use on the PO Accrual form as well. It is important that we receive estimated percent complete forms associated with the estimated work performed through this date for which we have a contractual obligation where an invoice has not been received and approved. Accruals are due by Wednesday, September 18, 2024, but we are pushing to have them completed early to avoid last minute delays and requesting they be completed if possible by Monday, September 16, 2024 .
**** Please submit your accrual form to evpo at jlab.org<mailto:evpo at jlab.org> by close of business, Monday, September 16, 2024. If you have nothing to accrue, please email the address provided stating you have nothing to accrue for PO# xxx-xxxxxx. We will send out reminders COB, Thursday, September 12, 2024 and Monday, September 16, 2024.****
Thank for your speedy response to this matter!
Respectfully Submitted,
Tori & Sham
Tori S. Hundley
Treasury Accountant
Jefferson Science Associates LLC
757-269-6609
E-mail: hundley at jlab.org<mailto:mccallum at jlab.org>
Sham Brakhas
Finance & Payroll Accountant
Jefferson Science Associates LLC
Phone: 757-269-6860
E-mail: brakhas at jlab.org<mailto:brakhas at jlab.org>
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