[Evpo] Question concerning accrual for PO 21-D1483

[Eugene Chudakov]

Dear Sham,

Unfortunately, I got no answer to my question concerning the right way to put the accrual in this case. As I have stated, all of the contract is done, with a missing part worth of $4345.

I attach a form which I think reflects this situation.
Please let me know if it needs further elaboration.

Best regards,
Eugene


________________________________
From: Sham Brakhas <brakhas at jlab.org>
Sent: Tuesday, January 28, 2025 11:20 AM
To: Eugene Chudakov <gen at jlab.org>
Cc: Connie Adams <cadams at jlab.org>; evpo at jlab.org <evpo at jlab.org>
Subject: RE: Question concerning accrual for PO 21-D1483


Good Morning,



I just wanted to let you know , I will mark the PO (21-D1483) as no accrual and no change for January, because we didn’t hear back from you.





Please let us know if you need anything,





Thanks,







Sham Brakhas

Finance & Payroll Accountant

Jefferson Science Associates LLC

Phone: 757-269-6860

E-mail: brakhas at jlab.org<mailto:brakhas at jlab.org>

[https://www.jlab.org/div_dept/dir_off/public_affairs/logo/JLabEmailSig.png]









From: Eugene Chudakov <gen at jlab.org>
Sent: Friday, January 17, 2025 1:52 PM
To: Sham Brakhas <brakhas at jlab.org>
Cc: Connie Adams <cadams at jlab.org>
Subject: Question concerning accrual for PO 21-D1483



Dear Sham,



The vendor has delivered the major part of the contract and will not be able to deliver the rest. It is time to close the contract.



The details are:

The contract with the University of Regina was for manufacturing a beam profiler with two similar interchangeable parts: a bundle of scintillating plastic fibers and a bundle of quartz fibers. They have delivered the device with the scintillating fibers. It has been tested and installed. It meets the specs. However, the vendor is not able to manufacture the quartz fiber part due to technical problems. We would like to have the quartz part for future experiments, but at this moment it is not critical. The cost of the missing part is evaluated as the cost of the material and the cost of polishing (assuming 50% of the cost of polishing of both scintillator and quartz fibers, see the attached cost estimate) = $1500+$5690/2=$4345. The vendor agreed to this reduction of the full cost (I received an email from Zisis Papandreou - the PI).



What should I put in the accrual spreadsheet? There are two items in PO. I can put 100% for the first item and 83.15% for the second item, which would reduce the full cost by about $4344.17.



Thanks,

Eugene


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