[Evpo] Subcontract PO Accruals - January 2025 - 3rd Request

Todd Alther alther at jlab.org
Tue Jan 28 13:07:11 EST 2025 

Hello Sham,

Sorry for not getting back with you in a timely manner. Yes that is correct.

Regarding  24-C1425, I have not received the first payment application, consequently no retainage being held.

Thanks,

Todd

________________________________
From: Sham Brakhas <brakhas at jlab.org>
Sent: Tuesday, January 28, 2025 11:29 AM
To: Todd Alther <alther at jlab.org>; Haipeng Wang <haipeng at jlab.org>
Cc: Russ Fries <rfries at jlab.org>; Mike Spata <spata at jlab.org>; Rongli Geng <geng at jlab.org>; evpo at jlab.org <evpo at jlab.org>; Sharon Williams <swill at jlab.org>; Melissa Torres <torres at jlab.org>
Subject: FW: Subcontract PO Accruals - January 2025 - 3rd Request


Good Morning,



I just wanted to let you know , I will mark the following POs as no accrual for January, because we didn’t hear back from you.





24-C1425

OPEN

ALLFIRST LLC

24-D0258

OPEN

GENERAL ATOMICS





Please let us know if you need anything,





Thanks,





Sham Brakhas

Finance & Payroll Accountant

Jefferson Science Associates LLC

Phone: 757-269-6860

E-mail: brakhas at jlab.org<mailto:brakhas at jlab.org>

[https://www.jlab.org/div_dept/dir_off/public_affairs/logo/JLabEmailSig.png]







From: Sham Brakhas <brakhas at jlab.org>
Sent: Thursday, January 23, 2025 2:17 PM
To: Todd Alther <alther at jlab.org>; Tony Risk <antonior at jlab.org>; Adam Cutler <cutler at jlab.org>; Eden Evans <eaevans at jlab.org>; Haipeng Wang <haipeng at jlab.org>; Naeem Huque <huque at jlab.org>; Jamie Shiflett <shiflett at jlab.org>; Anne-Marie Valente <valente at jlab.org>
Cc: Zack Conway <conway at jlab.org>; Rongli Geng <geng at jlab.org>; Hope Powell <hope at jlab.org>; Giuseppina Tenbusch <jessie at jlab.org>; Carroll Jones <jonesc at jlab.org>; Katherine Wilson <kwilson at jlab.org>; Steven Lassiter <lassiter at jlab.org>; Michele Khasidis <michele at jlab.org>; Russ Fries <rfries at jlab.org>; Mike Spata <spata at jlab.org>; Sharon Williams <swill at jlab.org>; Brittany Dennis <tolbert at jlab.org>; Melissa Torres <torres at jlab.org>; Johnathon Huff <jhuff at jlab.org>; Gail Frayne <lucento at jlab.org>; Shareen McCallum <mccallum at jlab.org>; Sham Brakhas <brakhas at jlab.org>; Connie Adams <cadams at jlab.org>; Tori Hundley <hundley at jlab.org>
Subject: Subcontract PO Accruals - January 2025 - 3rd Request



All,



You are receiving this message because you are the primary (To:) or alternate (cc:) person responsible for submitting accrual estimates for at least one Subcontract Retainage (Accrual) Purchase Order. Attached you will find the listing of Subcontract Retainage (Accrual) Purchase Orders that need to be evaluated for accrual purposes. Additionally, you will find the PO Accrual Form with instructions to be completed for your submittal.



Submittals were originally requested by Tuesday , January 21, 2025.  It is imperative that we receive a response by COB Today, January 23, 2025, so that needed accruals can be processed before Month End in Accordance with our contract requirements.



Please complete the Subcontract Percent Complete Form ( PO Accrual Form) for work completed through January 29, 2025 - this is the date to use on the PO Accrual form as well. It is important that we receive estimated percent complete forms associated with the work performed through this date for which we have a contractual obligation where an invoice has not been received and approved.



 **** Please submit your accrual form to evpo at jlab.org<mailto:evpo at jlab.org> by close of business, today, Thursday, January 23, 2025. If you have nothing to accrue, please email evpo at jlab.org<mailto:evpo at jlab.org> stating you have nothing to accrue for PO# xxx-xxxxxx.





Thanks,





Sham Brakhas

Finance & Payroll Accountant

Jefferson Science Associates LLC

Phone: 757-269-6860

E-mail: brakhas at jlab.org<mailto:brakhas at jlab.org>

[cid:image003.png at 01DB68B8.528216D0]





Tori S. Hundley

Treasury Accountant

Jefferson Science Associates LLC

757-269-6609

E-mail: hundley at jlab.org<mailto:mccallum at jlab.org>

[cid:image002.png at 01DB68B8.528216D0]







From: Sham Brakhas <brakhas at jlab.org<mailto:brakhas at jlab.org>>
Sent: Tuesday, January 21, 2025 5:23 PM
To: Todd Alther <alther at jlab.org<mailto:alther at jlab.org>>; Zack Conway <conway at jlab.org<mailto:conway at jlab.org>>; Adam Cutler <cutler at jlab.org<mailto:cutler at jlab.org>>; Michael Dion <dion at jlab.org<mailto:dion at jlab.org>>; Gianluigi Ciovati <gciovati at jlab.org<mailto:gciovati at jlab.org>>; Eugene Chudakov <gen at jlab.org<mailto:gen at jlab.org>>; Sandesh Gopinath <gopinath at jlab.org<mailto:gopinath at jlab.org>>; Haipeng Wang <haipeng at jlab.org<mailto:haipeng at jlab.org>>; Naeem Huque <huque at jlab.org<mailto:huque at jlab.org>>; James Fast <jfast at jlab.org<mailto:jfast at jlab.org>>; David Kashy <kashy at jlab.org<mailto:kashy at jlab.org>>; Matt Marchlik <marchlik at jlab.org<mailto:marchlik at jlab.org>>; Natalie Carter <ncarter at jlab.org<mailto:ncarter at jlab.org>>; Russ Fries <rfries at jlab.org<mailto:rfries at jlab.org>>; Jamie Shiflett <shiflett at jlab.org<mailto:shiflett at jlab.org>>; Sourav Tarafdar <stara at jlab.org<mailto:stara at jlab.org>>; Todd Coates <tcoates at jlab.org<mailto:tcoates at jlab.org>>; Anne-Marie Valente <valente at jlab.org<mailto:valente at jlab.org>>; Matt Weaks <weaksmc at jlab.org<mailto:weaksmc at jlab.org>>; Robin Wines <wines at jlab.org<mailto:wines at jlab.org>>
Cc: Tony Risk <antonior at jlab.org<mailto:antonior at jlab.org>>; Ebony Beaver <beaver at jlab.org<mailto:beaver at jlab.org>>; John Buttles <buttles at jlab.org<mailto:buttles at jlab.org>>; Connor Clark <cclark at jlab.org<mailto:cclark at jlab.org>>; Cedric Jackson <cedric at jlab.org<mailto:cedric at jlab.org>>; Ciprian Gal <ciprian at jlab.org<mailto:ciprian at jlab.org>>; Charlie Kim <ckim at jlab.org<mailto:ckim at jlab.org>>; Joel Dolbeck <dolbeck at jlab.org<mailto:dolbeck at jlab.org>>; Drew Weisenberger <drew at jlab.org<mailto:drew at jlab.org>>; Eden Evans <eaevans at jlab.org<mailto:eaevans at jlab.org>>; Rongli Geng <geng at jlab.org<mailto:geng at jlab.org>>; Probir Ghoshal <ghoshal at jlab.org<mailto:ghoshal at jlab.org>>; Kent Hammack <hammack at jlab.org<mailto:hammack at jlab.org>>; Hope Powell <hope at jlab.org<mailto:hope at jlab.org>>; Giuseppina Tenbusch <jessie at jlab.org<mailto:jessie at jlab.org>>; Johnathon Huff <jhuff at jlab.org<mailto:jhuff at jlab.org>>; Mark Kevin Jones <jones at jlab.org<mailto:jones at jlab.org>>; Carroll Jones <jonesc at jlab.org<mailto:jonesc at jlab.org>>; Joseph Matalevich <josephm at jlab.org<mailto:josephm at jlab.org>>; Kelvin Edwards <kelvin at jlab.org<mailto:kelvin at jlab.org>>; Cynthia (Thia) Keppel <keppel at jlab.org<mailto:keppel at jlab.org>>; Kimberly Sawyer <kimberly at jlab.org<mailto:kimberly at jlab.org>>; Katherine Wilson <kwilson at jlab.org<mailto:kwilson at jlab.org>>; Steven Lassiter <lassiter at jlab.org<mailto:lassiter at jlab.org>>; DeAnn Maddox <maddox at jlab.org<mailto:maddox at jlab.org>>; Bob May <may at jlab.org<mailto:may at jlab.org>>; Michele Khasidis <michele at jlab.org<mailto:michele at jlab.org>>; Renuka Rajput-Ghoshal <renuka at jlab.org<mailto:renuka at jlab.org>>; Mike Spata <spata at jlab.org<mailto:spata at jlab.org>>; Carolyn Stepney <stepney at jlab.org<mailto:stepney at jlab.org>>; Sharon Williams <swill at jlab.org<mailto:swill at jlab.org>>; Brittany Dennis <tolbert at jlab.org<mailto:tolbert at jlab.org>>; Melissa Torres <torres at jlab.org<mailto:torres at jlab.org>>; Shareen McCallum <mccallum at jlab.org<mailto:mccallum at jlab.org>>; Sham Brakhas <brakhas at jlab.org<mailto:brakhas at jlab.org>>; Connie Adams <cadams at jlab.org<mailto:cadams at jlab.org>>; Tori Hundley <hundley at jlab.org<mailto:hundley at jlab.org>>
Subject: Subcontract PO Accruals - January 2025 - 2nd Request



All,



You received the below request because you are the primary (To:) or alternate (cc:) person responsible for submitting accrual estimates for at least one Subcontract Retainage (Accrual) Purchase Order.



 Submittals were requested by COB Today, January 21, 2025. It is imperative that we receive a response by noon Thursday, January 23, 2025.



 Please complete the Subcontract Percent Complete Form (PO Accrual Form) for work completed through January 29, 2025 - this is the date to use on the PO Accrual form as well. It is important that we receive estimated percent complete forms associated with work performed through this date for which we have a contractual obligation where an invoice has not been received and approved.



 Please submit your accrual form to evpo at jlab.org<mailto:evpo at jlab.org>.  If you have nothing to accrue, please email evpo at jlab.org<mailto:evpo at jlab.org> stating you have nothing to accrue for PO# xxx-xxxxxx. ****





Thanks,





Sham Brakhas

Finance & Payroll Accountant

Jefferson Science Associates LLC

Phone: 757-269-6860

E-mail: brakhas at jlab.org<mailto:brakhas at jlab.org>

[cid:image003.png at 01DB68B8.528216D0]





From: Sham Brakhas <brakhas at jlab.org<mailto:brakhas at jlab.org>>
Sent: Friday, January 17, 2025 8:38 AM
To: Todd Alther <alther at jlab.org<mailto:alther at jlab.org>>; Zack Conway <conway at jlab.org<mailto:conway at jlab.org>>; Corry Smith <csmith at jlab.org<mailto:csmith at jlab.org>>; Adam Cutler <cutler at jlab.org<mailto:cutler at jlab.org>>; Michael Dion <dion at jlab.org<mailto:dion at jlab.org>>; Rolf Ent <ent at jlab.org<mailto:ent at jlab.org>>; Tanya-Gaye Stewart <fraites at jlab.org<mailto:fraites at jlab.org>>; Gianluigi Ciovati <gciovati at jlab.org<mailto:gciovati at jlab.org>>; Eugene Chudakov <gen at jlab.org<mailto:gen at jlab.org>>; Probir Ghoshal <ghoshal at jlab.org<mailto:ghoshal at jlab.org>>; Sandesh Gopinath <gopinath at jlab.org<mailto:gopinath at jlab.org>>; Haipeng Wang <haipeng at jlab.org<mailto:haipeng at jlab.org>>; John Vennekate <hannesv at jlab.org<mailto:hannesv at jlab.org>>; Curt Hovater <hovater at jlab.org<mailto:hovater at jlab.org>>; Naeem Huque <huque at jlab.org<mailto:huque at jlab.org>>; James Fast <jfast at jlab.org<mailto:jfast at jlab.org>>; David Kashy <kashy at jlab.org<mailto:kashy at jlab.org>>; Matt Marchlik <marchlik at jlab.org<mailto:marchlik at jlab.org>>; Maynard Brown <maynardb at jlab.org<mailto:maynardb at jlab.org>>; Natalie Carter <ncarter at jlab.org<mailto:ncarter at jlab.org>>; James Nigg <nigg at jlab.org<mailto:nigg at jlab.org>>; Onish Kumar <okumar at jlab.org<mailto:okumar at jlab.org>>; Patrick Achenbach <patricka at jlab.org<mailto:patricka at jlab.org>>; Tom Renzo <renzo at jlab.org<mailto:renzo at jlab.org>>; Russ Fries <rfries at jlab.org<mailto:rfries at jlab.org>>; Scott Bentivegna <scottb at jlab.org<mailto:scottb at jlab.org>>; Jamie Shiflett <shiflett at jlab.org<mailto:shiflett at jlab.org>>; Sourav Tarafdar <stara at jlab.org<mailto:stara at jlab.org>>; Sherry Thomas <sthomas at jlab.org<mailto:sthomas at jlab.org>>; Todd Coates <tcoates at jlab.org<mailto:tcoates at jlab.org>>; Brittany Dennis <tolbert at jlab.org<mailto:tolbert at jlab.org>>; Anne-Marie Valente <valente at jlab.org<mailto:valente at jlab.org>>; Shaoheng Wang <wang at jlab.org<mailto:wang at jlab.org>>; William Baumgartner <wbaum at jlab.org<mailto:wbaum at jlab.org>>; Matt Weaks <weaksmc at jlab.org<mailto:weaksmc at jlab.org>>; Robin Wines <wines at jlab.org<mailto:wines at jlab.org>>; Carl Zorn <zorn at jlab.org<mailto:zorn at jlab.org>>
Cc: Tony Risk <antonior at jlab.org<mailto:antonior at jlab.org>>; Ciprian Gal <ciprian at jlab.org<mailto:ciprian at jlab.org>>; Joel Dolbeck <dolbeck at jlab.org<mailto:dolbeck at jlab.org>>; Eden Evans <eaevans at jlab.org<mailto:eaevans at jlab.org>>; Thomas Huratiak <huratiak at jlab.org<mailto:huratiak at jlab.org>>; Giuseppina Tenbusch <jessie at jlab.org<mailto:jessie at jlab.org>>; Klaus Dehmelt <kdehmelt at jlab.org<mailto:kdehmelt at jlab.org>>; Katherine Wilson <kwilson at jlab.org<mailto:kwilson at jlab.org>>; Bob May <may at jlab.org<mailto:may at jlab.org>>; Renuka Rajput-Ghoshal <renuka at jlab.org<mailto:renuka at jlab.org>>; Young-Min Shin <shin at jlab.org<mailto:shin at jlab.org>>; Mike Spata <spata at jlab.org<mailto:spata at jlab.org>>; Xavier Gomez <xgomez at jlab.org<mailto:xgomez at jlab.org>>; Amrit Yegneswaran <yeg at jlab.org<mailto:yeg at jlab.org>>; Shareen McCallum <mccallum at jlab.org<mailto:mccallum at jlab.org>>; Sham Brakhas <brakhas at jlab.org<mailto:brakhas at jlab.org>>; Connie Adams <cadams at jlab.org<mailto:cadams at jlab.org>>; Tori Hundley <hundley at jlab.org<mailto:hundley at jlab.org>>
Subject: Subcontract PO Accruals - January 2025 - 1st Request



All,



You are receiving this message because you are the primary (To:) or alternate (cc:) person responsible for submitting accrual estimates for at least one Subcontract Retainage (Accrual) Purchase Order. Attached you will find the listing of Subcontract Retainage (Accrual) Purchase Orders that need to be evaluated for accrual purposes. Additionally, you will find the PO Accrual Form with instructions to be completed for your submittal.



Please complete the Subcontract Percent Complete Form for work completed through January 29, 2025 (this is that date that you will use on the PO Accrual Form as well). It is important that we receive estimated percent complete forms associated with work performed through this date for which we have a contractual obligation where an invoice has not been received and approved.



**** Please submit your accrual form to evpo at jlab.org<mailto:evpo at jlab.org> by close of business, Tuesday, January 21, 2025.  If you have nothing to accrue, please email evpo at jlab.org<mailto:evpo at jlab.org> stating you have nothing to accrue for PO# xxx-xxxxxx. ****



**** Please note that you can submit accruals, to evpo at jlab.org<mailto:evpo at jlab.org>, prior to receiving the month end notices.***







Regards,





Sham Brakhas

Finance & Payroll Accountant

Jefferson Science Associates LLC

Phone: 757-269-6860

E-mail: brakhas at jlab.org<mailto:brakhas at jlab.org>

[https://www.jlab.org/div_dept/dir_off/public_affairs/logo/JLabEmailSig.png]





Tori S. Hundley

Treasury Accountant

Jefferson Science Associates LLC

757-269-6609

E-mail: hundley at jlab.org<mailto:mccallum at jlab.org>

[cid:image002.png at 01DB68B8.528216D0]
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