[Evpo] FW: Subcontract PO Accruals - March 2025 - 2nd Request

Thu Mar 20 06:38:27 EDT 2025

Hi Tanya,

I just added you as the POC for 25-C0684 (Mississippi State). Will you please provide accruals?

Thanks,

Brittany Dennis
Procurement Officer II
JSA/Jefferson Lab
12000 Jefferson Avenue
Newport News, VA 23606
757-269-7284 | tolbert at jlab.org<mailto:tolbert at jlab.org>

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From: Sham Brakhas <brakhas at jlab.org>
Sent: Wednesday, March 19, 2025 4:47 PM
To: Todd Alther <alther at jlab.org>; Cedric Jackson <cedric at jlab.org>; Ciprian Gal <ciprian at jlab.org>; Michael Dion <dion at jlab.org>; Joel Dolbeck <dolbeck at jlab.org>; Gianluigi Ciovati <gciovati at jlab.org>; Probir Ghoshal <ghoshal at jlab.org>; Sandesh Gopinath <gopinath at jlab.org>; Haipeng Wang <haipeng at jlab.org>; Curt Hovater <hovater at jlab.org>; Naeem Huque <huque at jlab.org>; Jennifer Williams <jennifer at jlab.org>; Giuseppina Tenbusch <jessie at jlab.org>; David Kashy <kashy at jlab.org>; Klaus Dehmelt <kdehmelt at jlab.org>; Katherine Wilson <kwilson at jlab.org>; Maynard Brown <maynardb at jlab.org>; Natalie Carter <ncarter at jlab.org>; James Nigg <nigg at jlab.org>; Robert Rimmer <rarimmer at jlab.org>; Renuka Rajput-Ghoshal <renuka at jlab.org>; Russ Fries <rfries at jlab.org>; Jamie Shiflett <shiflett at jlab.org>; Mike Spata <spata at jlab.org>; Todd Coates <tcoates at jlab.org>; Brittany Dennis <tolbert at jlab.org>; Anne-Marie Valente <valente at jlab.org>; Shaoheng Wang <wang at jlab.org>; Matt Weaks <weaksmc at jlab.org>; Robin Wines <wines at jlab.org>; Whit Seay <wseay at jlab.org>; Xavier Gomez <xgomez at jlab.org>; Carl Zorn <zorn at jlab.org>
Cc: Tony Risk <antonior at jlab.org>; Ebony Beaver <beaver at jlab.org>; John Buttles <buttles at jlab.org>; Connor Clark <cclark at jlab.org>; Zack Conway <conway at jlab.org>; Drew Weisenberger <drew at jlab.org>; Eden Evans <eaevans at jlab.org>; Seth Frisby <frisby at jlab.org>; Rongli Geng <geng at jlab.org>; Kent Hammack <hammack at jlab.org>; Thomas Huratiak <huratiak at jlab.org>; Johnathon Huff <jhuff at jlab.org>; Mark Kevin Jones <jones at jlab.org>; Kelvin Edwards <kelvin at jlab.org>; Cynthia (Thia) Keppel <keppel at jlab.org>; Mitchell Laney <laney at jlab.org>; Steven Lassiter <lassiter at jlab.org>; DeAnn Maddox <maddox at jlab.org>; Michele Khasidis <michele at jlab.org>; richarda at jlab.org; Andrei Seryi <seryi at jlab.org>; Carolyn Stepney <stepney at jlab.org>; Sharon Williams <swill at jlab.org>; Melissa Torres <torres at jlab.org>; Shareen McCallum <mccallum at jlab.org>; Sham Brakhas <brakhas at jlab.org>; Connie Adams <cadams at jlab.org>; Tori Hundley <hundley at jlab.org>
Subject: Subcontract PO Accruals - March 2025 - 2nd Request

All,

You received the below request because you are the primary (To:) or alternate (cc:) person responsible for submitting accrual estimates for at least one Subcontract Retainage (Accrual) Purchase Order.

 Submittals were requested by COB Today, March 19, 2025. It is imperative that we receive a response by noon Friday, March 21, 2025.

 Please complete the Subcontract Percent Complete Form (PO Accrual Form) for work completed through March 27,2025 - this is the date to use on the PO Accrual form as well. It is important that we receive estimated percent complete forms associated with work performed through this date for which we have a contractual obligation where an invoice has not been received and approved.

 Please submit your accrual form to evpo at jlab.org<mailto:evpo at jlab.org>.  If you have nothing to accrue, please email evpo at jlab.org<mailto:evpo at jlab.org> stating you have nothing to accrue for PO# xxx-xxxxxx. ****

Thanks,

Sham Brakhas
Finance & Payroll Accountant
Jefferson Science Associates LLC
Phone: 757-269-6860
E-mail: brakhas at jlab.org<mailto:brakhas at jlab.org>
[cid:image001.png at 01DB98E5.FBD785A0]

From: Sham Brakhas <brakhas at jlab.org<mailto:brakhas at jlab.org>>
Sent: Monday, March 17, 2025 9:01 AM
To: Todd Alther <alther at jlab.org<mailto:alther at jlab.org>>; Cedric Jackson <cedric at jlab.org<mailto:cedric at jlab.org>>; Ciprian Gal <ciprian at jlab.org<mailto:ciprian at jlab.org>>; Zack Conway <conway at jlab.org<mailto:conway at jlab.org>>; Corry Smith <csmith at jlab.org<mailto:csmith at jlab.org>>; Adam Cutler <cutler at jlab.org<mailto:cutler at jlab.org>>; Michael Dion <dion at jlab.org<mailto:dion at jlab.org>>; Duane Bourne <duane at jlab.org<mailto:duane at jlab.org>>; Rolf Ent <ent at jlab.org<mailto:ent at jlab.org>>; Tanya-Gaye Stewart <fraites at jlab.org<mailto:fraites at jlab.org>>; Dave Gaskell <gaskelld at jlab.org<mailto:gaskelld at jlab.org>>; Gianluigi Ciovati <gciovati at jlab.org<mailto:gciovati at jlab.org>>; Eugene Chudakov <gen at jlab.org<mailto:gen at jlab.org>>; Probir Ghoshal <ghoshal at jlab.org<mailto:ghoshal at jlab.org>>; Sandesh Gopinath <gopinath at jlab.org<mailto:gopinath at jlab.org>>; Haipeng Wang <haipeng at jlab.org<mailto:haipeng at jlab.org>>; John Vennekate <hannesv at jlab.org<mailto:hannesv at jlab.org>>; Curt Hovater <hovater at jlab.org<mailto:hovater at jlab.org>>; Naeem Huque <huque at jlab.org<mailto:huque at jlab.org>>; Jennifer Williams <jennifer at jlab.org<mailto:jennifer at jlab.org>>; Giuseppina Tenbusch <jessie at jlab.org<mailto:jessie at jlab.org>>; David Kashy <kashy at jlab.org<mailto:kashy at jlab.org>>; Maynard Brown <maynardb at jlab.org<mailto:maynardb at jlab.org>>; James Nigg <nigg at jlab.org<mailto:nigg at jlab.org>>; Patrick Achenbach <patricka at jlab.org<mailto:patricka at jlab.org>>; Tom Renzo <renzo at jlab.org<mailto:renzo at jlab.org>>; Russ Fries <rfries at jlab.org<mailto:rfries at jlab.org>>; Scott Bentivegna <scottb at jlab.org<mailto:scottb at jlab.org>>; Jamie Shiflett <shiflett at jlab.org<mailto:shiflett at jlab.org>>; Sourav Tarafdar <stara at jlab.org<mailto:stara at jlab.org>>; Sherry Thomas <sthomas at jlab.org<mailto:sthomas at jlab.org>>; Todd Coates <tcoates at jlab.org<mailto:tcoates at jlab.org>>; Brittany Dennis <tolbert at jlab.org<mailto:tolbert at jlab.org>>; Anne-Marie Valente <valente at jlab.org<mailto:valente at jlab.org>>; Shaoheng Wang <wang at jlab.org<mailto:wang at jlab.org>>; William Baumgartner <wbaum at jlab.org<mailto:wbaum at jlab.org>>; Matt Weaks <weaksmc at jlab.org<mailto:weaksmc at jlab.org>>; Robin Wines <wines at jlab.org<mailto:wines at jlab.org>>; Carl Zorn <zorn at jlab.org<mailto:zorn at jlab.org>>
Cc: Tony Risk <antonior at jlab.org<mailto:antonior at jlab.org>>; Brian Hill <bdhill at jlab.org<mailto:bdhill at jlab.org>>; Joel Dolbeck <dolbeck at jlab.org<mailto:dolbeck at jlab.org>>; Eden Evans <eaevans at jlab.org<mailto:eaevans at jlab.org>>; Klaus Dehmelt <kdehmelt at jlab.org<mailto:kdehmelt at jlab.org>>; Katherine Wilson <kwilson at jlab.org<mailto:kwilson at jlab.org>>; Lauren Hansen <lhansen at jlab.org<mailto:lhansen at jlab.org>>; Natalie Carter <ncarter at jlab.org<mailto:ncarter at jlab.org>>; Robert Rimmer <rarimmer at jlab.org<mailto:rarimmer at jlab.org>>; Renuka Rajput-Ghoshal <renuka at jlab.org<mailto:renuka at jlab.org>>; Russ Fries <rfries at jlab.org<mailto:rfries at jlab.org>>; Young-Min Shin <shin at jlab.org<mailto:shin at jlab.org>>; Mike Spata <spata at jlab.org<mailto:spata at jlab.org>>; Whit Seay <wseay at jlab.org<mailto:wseay at jlab.org>>; Xavier Gomez <xgomez at jlab.org<mailto:xgomez at jlab.org>>; Amrit Yegneswaran <yeg at jlab.org<mailto:yeg at jlab.org>>; Shareen McCallum <mccallum at jlab.org<mailto:mccallum at jlab.org>>; Sham Brakhas <brakhas at jlab.org<mailto:brakhas at jlab.org>>; Connie Adams <cadams at jlab.org<mailto:cadams at jlab.org>>; Tori Hundley <hundley at jlab.org<mailto:hundley at jlab.org>>
Subject: Subcontract PO Accruals - March 2025 - 1st Request

All,

You are receiving this message because you are the primary (To:) or alternate (cc:) person responsible for submitting accrual estimates for at least one Subcontract Retainage (Accrual) Purchase Order. Attached you will find the listing of Subcontract Retainage (Accrual) Purchase Orders that need to be evaluated for accrual purposes. Additionally, you will find the PO Accrual Form with instructions to be completed for your submittal.

Please complete the Subcontract Percent Complete Form for work completed through March 27, 2025 (this is that date that you will use on the PO Accrual Form as well). It is important that we receive estimated percent complete forms associated with work performed through this date for which we have a contractual obligation where an invoice has not been received and approved.

**** Please submit your accrual form to evpo at jlab.org<mailto:evpo at jlab.org> by close of business, Wednesday, March 19, 2025.  If you have nothing to accrue, please email evpo at jlab.org<mailto:evpo at jlab.org> stating you have nothing to accrue for PO# xxx-xxxxxx. ****

**** Please note that you can submit accruals, to evpo at jlab.org<mailto:evpo at jlab.org>, prior to receiving the month end notices.***

Regards,

Sham Brakhas

Finance & Payroll Accountant

Jefferson Science Associates LLC

Phone: 757-269-6860

E-mail: brakhas at jlab.org<mailto:brakhas at jlab.org>

[https://www.jlab.org/div_dept/dir_off/public_affairs/logo/JLabEmailSig.png]

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