[Evpo] Fw: Subcontract PO Accruals - March 2025 - 2nd Request
Curt Hovater
hovater at jlab.org
Thu Mar 20 11:15:59 EDT 2025
Yes we have all of the components. They are not meeting performance
specification. That is why we have held back the final payment.
Curt
On 3/20/2025 11:09 AM, Sham Brakhas wrote:
>
> Good Afternoon,
>
> When I checked the attachment I can give you some information to
> correct it:
>
> * The Complete though date should be 03/27/2025.
> * The Po Line you should add the line number that you want to update
> the percentage, just for your information (Line 1) of the PO is
> 100% accrued.
>
> Hope that helps,
>
> Sham Brakhas
>
> Finance & Payroll Accountant
>
> Jefferson Science Associates LLC
>
> Phone: 757-269-6860
>
> E-mail: _brakhas at jlab.org <mailto:brakhas at jlab.org>_
>
> https://www.jlab.org/div_dept/dir_off/public_affairs/logo/JLabEmailSig.png
>
> *From:*Curt Hovater <hovater at jlab.org>
> *Sent:* Thursday, March 20, 2025 9:59 AM
> *To:* Liz Ferguson <lizf at jlab.org>
> *Cc:* Sham Brakhas <brakhas at jlab.org>; Xavier Gomez <xgomez at jlab.org>
> *Subject:* Re: Fw: Subcontract PO Accruals - March 2025 - 2nd Request
>
> Hi Liz,
>
> Did I complete this correctly? See attached.
>
> Thanks,
>
> Curt
>
> On 3/20/2025 9:19 AM, Liz Ferguson wrote:
>
> Good morning,
>
> If you need any assistance completing your monthly Subcontract PO
> Accrual forms, please reach out to me today.
>
> I've copied Sham Brakhas' email below with the final deadline of
> noon tomorrow Fri 03/21/25 and submission requirements.
>
> *From: *Sham Brakhas <_brakhas at jlab.org_>
> *Date: *Wednesday, March 19, 2025 at 16:47
> *Subject: *Subcontract PO Accruals - March 2025 - 2nd Request
>
> All,
>
> You received the below request because you are the primary (To:)
> or alternate (cc:) person responsible for submitting accrual
> estimates for at least one Subcontract Retainage (Accrual)
> Purchase Order.
>
> Submittals were requested by_*COB Today, March 19, 2025*_. It is
> imperative that we receive a response by *_noon Friday, March 21,
> 2025_*.
>
> Please complete the Subcontract Percent Complete Form (PO Accrual
> Form) for work completed through *_March 27,2025- this is the date
> to use on the PO Accrual form as well._* It is important that we
> receive estimated percent complete forms associated with work
> performed through this date for which we have a contractual
> obligation where an invoice has not been received and approved.
>
> Please submit your accrual form to *_evpo at jlab.org_*. If you
> have nothing to accrue, please email *_evpo at jlab.org_* stating you
> have nothing to accrue for PO# xxx-xxxxxx. ****
>
> Thanks,
>
> Sham Brakhas
>
> Finance & Payroll Accountant
>
> Jefferson Science Associates LLC
>
> Phone: 757-269-6860
>
> E-mail: _brakhas at jlab.org <mailto:brakhas at jlab.org>_
>
> Thank you,
>
> Liz
>
> *Liz Ferguson, MPA*
>
> Budget Analyst, Accelerator Division (1.04)
>
> Jefferson Lab | lizf at jlab.org | 757-269-5413
>
> ------------------------------------------------------------------------
>
> *From:* Andrei Seryi <seryi at jlab.org> <mailto:seryi at jlab.org>
> *Sent:* Thursday, March 20, 2025 9:04 AM
> *To:* Liz Ferguson <lizf at jlab.org> <mailto:lizf at jlab.org>
> *Cc:* Mike Spata <spata at jlab.org> <mailto:spata at jlab.org>
> *Subject:* RE: Subcontract PO Accruals - March 2025 - 2nd Request
>
> Hi Liz,
>
> Yes, please follow with Acc contacts to see if they need help.
>
> Many thanks!
>
> Andrei
>
> *From:* Liz Ferguson <lizf at jlab.org> <mailto:lizf at jlab.org>
> *Sent:* Thursday, March 20, 2025 9:03 AM
> *To:* Andrei Seryi <seryi at jlab.org> <mailto:seryi at jlab.org>
> *Cc:* Mike Spata <spata at jlab.org> <mailto:spata at jlab.org>
> *Subject:* Re: Subcontract PO Accruals - March 2025 - 2nd Request
>
> Hi Andrei,
>
> I reached out to Sham and she said this is a regular deliverable
> due monthly. I included her response below.
>
> She sends a 1^st email to just the division's primary point of
> contact for each Subcontract PO, and only sends a 2^nd email with
> copy to supervisors if she has not heard back yet.
>
> *Do you want me to reach out to the Accel staff POC1s to see if
> they need help?* Looks like they mainly need to provide a work
> progress status (% complete and description).
>
>
>
> ------------------------------------------------------------------------
>
> *From:* Sham Brakhas <_brakhas at jlab.org_>
> *Sent:* Thursday, March 20, 2025 8:42 AM
> *To:* Liz Ferguson <_lizf at jlab.org_>
> *Cc:* Brandon Singleton <_brandons at jlab.org_>; Chris Hayes
> <_holdzkom at jlab.org_>; Mike Spata <_spata at jlab.org_>;
> _evpo at jlab.org_ <_evpo at jlab.org_>
> *Subject:* RE: Subcontract PO Accruals - March 2025 - 2nd Request
>
> Good Morning Liz,
>
> We send this email every month for the SUBK ACCRUALS, I see that
> Andrei Seryi is in this email because he is the supervisor for
> (James Hovater) , James is the POC1 for PO 22-C1527, He is
> responsible to send us the information, we usually send the first
> email only to the POC1, then if they don’t reply for the second
> email we will add the supervisors.
>
> Hope that helps,
>
> Thanks,
>
> Sham Brakhas
>
> Finance & Payroll Accountant
>
> Jefferson Science Associates LLC
>
> Phone: 757-269-6860
>
> E-mail: _brakhas at jlab.org <mailto:brakhas at jlab.org>_
>
> https://www.jlab.org/div_dept/dir_off/public_affairs/logo/JLabEmailSig.png
>
> Thank you,
>
> Liz
>
> *Liz Ferguson, MPA*
>
> Budget Analyst, Accelerator Division (1.04)
>
> Jefferson Lab | _lizf at jlab.org_ | 757-269-5413
>
> ------------------------------------------------------------------------
>
> *From:* Liz Ferguson <_lizf at jlab.org_>
> *Sent:* Thursday, March 20, 2025 8:27 AM
> *To:* Andrei Seryi <_seryi at jlab.org_>
> *Cc:* Mike Spata <_spata at jlab.org_>
> *Subject:* Fw: Subcontract PO Accruals - March 2025 - 2nd Request
>
> Hi Andrei,
>
> This is the first time I have seen this type of request also, so I
> will reach out to the email sender Sham Brakhas to better
> understand the request and get back to you.
>
> Yes, I can help them with the Accel POs.
>
> Thank you,
>
> Liz
>
> *Liz Ferguson, MPA*
>
> Budget Analyst, Accelerator Division (1.04)
>
> Jefferson Lab | _lizf at jlab.org_ | 757-269-5413
>
> ------------------------------------------------------------------------
>
> *From:* Andrei Seryi <_seryi at jlab.org_>
> *Sent:* Wednesday, March 19, 2025 6:55 PM
> *To:* Liz Ferguson <_lizf at jlab.org_>
> *Cc:* Mike Spata <_spata at jlab.org_>
> *Subject:* FW: Subcontract PO Accruals - March 2025 - 2nd Request
>
> Good evening Liz,
>
> Here is some urgent request. I haven’t seen such requests before.
> Is this something regular, or special?
>
> Is it something you can help to Acc colleagues with?
>
> Thanks
>
> Andrei
>
> *From: *Sham Brakhas <_brakhas at jlab.org_>
> *Date: *Wednesday, March 19, 2025 at 16:47
> *To: *Todd Alther <_alther at jlab.org_>, Cedric Jackson
> <_cedric at jlab.org_>, Ciprian Gal <_ciprian at jlab.org_>, Michael
> Dion <_dion at jlab.org_>, Joel Dolbeck <_dolbeck at jlab.org_>,
> Gianluigi Ciovati <_gciovati at jlab.org_>, Probir Ghoshal
> <_ghoshal at jlab.org_>, Sandesh Gopinath <_gopinath at jlab.org_>,
> Haipeng Wang <_haipeng at jlab.org_>, Curt Hovater
> <_hovater at jlab.org_>, Naeem Huque <_huque at jlab.org_>, Jennifer
> Williams <_jennifer at jlab.org_>, Giuseppina Tenbusch
> <_jessie at jlab.org_>, David Kashy <_kashy at jlab.org_>, Klaus Dehmelt
> <_kdehmelt at jlab.org_>, Katherine Wilson <_kwilson at jlab.org_>,
> Maynard Brown <_maynardb at jlab.org_>, Natalie Carter
> <_ncarter at jlab.org_>, James Nigg <_nigg at jlab.org_>, Robert Rimmer
> <_rarimmer at jlab.org_>, Renuka Rajput-Ghoshal <_renuka at jlab.org_>,
> Russ Fries <_rfries at jlab.org_>, Jamie Shiflett
> <_shiflett at jlab.org_>, Spata Mike <_spata at jlab.org_>, Todd Coates
> <_tcoates at jlab.org_>, Brittany Dennis <_tolbert at jlab.org_>,
> Anne-Marie Valente <_valente at jlab.org_>, Shaoheng Wang
> <_wang at jlab.org_>, Matt Weaks <_weaksmc at jlab.org_>, Robin Wines
> <_wines at jlab.org_>, Whit Seay <_wseay at jlab.org_>, Xavier Gomez
> <_xgomez at jlab.org_>, Carl Zorn <_zorn at jlab.org_>
> *Cc: *Tony Risk <_antonior at jlab.org_>, Ebony Beaver
> <_beaver at jlab.org_>, John Buttles <_buttles at jlab.org_>, Connor
> Clark <_cclark at jlab.org_>, Zack Conway <_conway at jlab.org_>, Drew
> Weisenberger <_drew at jlab.org_>, Eden Evans <_eaevans at jlab.org_>,
> Seth Frisby <_frisby at jlab.org_>, Rongli Geng <_geng at jlab.org_>,
> Kent Hammack <_hammack at jlab.org_>, Thomas Huratiak
> <_huratiak at jlab.org_>, Johnathon Huff <_jhuff at jlab.org_>, Mark
> Kevin Jones <_jones at jlab.org_>, Kelvin Edwards
> <_kelvin at jlab.org_>, Cynthia Keppel <_keppel at jlab.org_>, Mitchell
> Laney <_laney at jlab.org_>, Steven Lassiter <_lassiter at jlab.org_>,
> DeAnn Maddox <_maddox at jlab.org_>, Michele Khasidis
> <_michele at jlab.org_>, "_richarda at jlab.org_" <_richarda at jlab.org_>,
> Andrei Seryi <_seryi at jlab.org_>, Carolyn Stepney
> <_stepney at jlab.org_>, Sharon Williams <_swill at jlab.org_>, Melissa
> Torres <_torres at jlab.org_>, Shareen McCallum
> <_mccallum at jlab.org_>, Sham Brakhas <_brakhas at jlab.org_>, Connie
> Adams <_cadams at jlab.org_>, Tori Hundley <_hundley at jlab.org_>
> *Subject: *Subcontract PO Accruals - March 2025 - 2nd Request
>
> All,
>
> You received the below request because you are the primary (To:)
> or alternate (cc:) person responsible for submitting accrual
> estimates for at least one Subcontract Retainage (Accrual)
> Purchase Order.
>
> Submittals were requested by_*COB *_*_Today, March 19, 2025_*. It
> is imperative that we receive a response by *_noon Friday, March
> 21, 2025_*.
>
> Please complete the Subcontract Percent Complete Form (PO Accrual
> Form) for work completed through *_March 27,2025_**__**_- this is
> the date to use on the PO Accrual form as well._* It is important
> that we receive estimated percent complete forms associated with
> work performed through this date for which we have a contractual
> obligation where an invoice has not been received and approved.
>
> Please submit your accrual form to *_evpo at jlab.org_*. If you
> have nothing to accrue, please email *_evpo at jlab.org_* stating you
> have nothing to accrue for PO# xxx-xxxxxx. ****
>
> Thanks,
>
> Sham Brakhas
>
> Finance & Payroll Accountant
>
> Jefferson Science Associates LLC
>
> Phone: 757-269-6860
>
> E-mail: _brakhas at jlab.org <mailto:brakhas at jlab.org>_
>
> *From:* Sham Brakhas <_brakhas at jlab.org_>
> *Sent:* Monday, March 17, 2025 9:01 AM
> *To:* Todd Alther <_alther at jlab.org_>; Cedric Jackson
> <_cedric at jlab.org_>; Ciprian Gal <_ciprian at jlab.org_>; Zack Conway
> <_conway at jlab.org_>; Corry Smith <_csmith at jlab.org_>; Adam Cutler
> <_cutler at jlab.org_>; Michael Dion <_dion at jlab.org_>; Duane Bourne
> <_duane at jlab.org_>; Rolf Ent <_ent at jlab.org_>; Tanya-Gaye Stewart
> <_fraites at jlab.org_>; Dave Gaskell <_gaskelld at jlab.org_>;
> Gianluigi Ciovati <_gciovati at jlab.org_>; Eugene Chudakov
> <_gen at jlab.org_>; Probir Ghoshal <_ghoshal at jlab.org_>; Sandesh
> Gopinath <_gopinath at jlab.org_>; Haipeng Wang <_haipeng at jlab.org_>;
> John Vennekate <_hannesv at jlab.org_>; Curt Hovater
> <_hovater at jlab.org_>; Naeem Huque <_huque at jlab.org_>; Jennifer
> Williams <_jennifer at jlab.org_>; Giuseppina Tenbusch
> <_jessie at jlab.org_>; David Kashy <_kashy at jlab.org_>; Maynard Brown
> <_maynardb at jlab.org_>; James Nigg <_nigg at jlab.org_>; Patrick
> Achenbach <_patricka at jlab.org_>; Tom Renzo <_renzo at jlab.org_>;
> Russ Fries <_rfries at jlab.org_>; Scott Bentivegna
> <_scottb at jlab.org_>; Jamie Shiflett <_shiflett at jlab.org_>; Sourav
> Tarafdar <_stara at jlab.org_>; Sherry Thomas <_sthomas at jlab.org_>;
> Todd Coates <_tcoates at jlab.org_>; Brittany Dennis
> <_tolbert at jlab.org_>; Anne-Marie Valente <_valente at jlab.org_>;
> Shaoheng Wang <_wang at jlab.org_>; William Baumgartner
> <_wbaum at jlab.org_>; Matt Weaks <_weaksmc at jlab.org_>; Robin Wines
> <_wines at jlab.org_>; Carl Zorn <_zorn at jlab.org_>
> *Cc:* Tony Risk <_antonior at jlab.org_>; Brian Hill
> <_bdhill at jlab.org_>; Joel Dolbeck <_dolbeck at jlab.org_>; Eden Evans
> <_eaevans at jlab.org_>; Klaus Dehmelt <_kdehmelt at jlab.org_>;
> Katherine Wilson <_kwilson at jlab.org_>; Lauren Hansen
> <_lhansen at jlab.org_>; Natalie Carter <_ncarter at jlab.org_>; Robert
> Rimmer <_rarimmer at jlab.org_>; Renuka Rajput-Ghoshal
> <_renuka at jlab.org_>; Russ Fries <_rfries at jlab.org_>; Young-Min
> Shin <_shin at jlab.org_>; Mike Spata <_spata at jlab.org_>; Whit Seay
> <_wseay at jlab.org_>; Xavier Gomez <_xgomez at jlab.org_>; Amrit
> Yegneswaran <_yeg at jlab.org_>; Shareen McCallum
> <_mccallum at jlab.org_>; Sham Brakhas <_brakhas at jlab.org_>; Connie
> Adams <_cadams at jlab.org_>; Tori Hundley <_hundley at jlab.org_>
> *Subject:* Subcontract PO Accruals - March 2025 - 1st Request
>
> All,
>
> You are receiving this message because you are the primary (To:)
> or alternate (cc:) person responsible for submitting accrual
> estimates for at least one Subcontract Retainage (Accrual)
> Purchase Order. Attached you will find the listing of Subcontract
> Retainage (Accrual) Purchase Orders that need to be evaluated for
> accrual purposes. Additionally, you will find the PO Accrual Form
> with instructions to be completed for your submittal.
>
> Please complete the Subcontract Percent Complete Form for work
> completed through *_March27, 2025 (this is that date that you will
> use on the PO Accrual Form as well)_*. It is important that we
> receive estimated percent complete forms associated with work
> performed through this date for which we have a contractual
> obligation where an invoice has not been received and approved.
>
> **** Please submit your accrual form to _evpo at jlab.org_ by *_close
> of business, Wednesday, March 19, 2025._* If you have nothing to
> accrue, please email _evpo at jlab.org_ stating you have nothing to
> accrue for PO# xxx-xxxxxx. ****
>
> **** Please note that you can submit accruals, to _evpo at jlab.org_,
> prior to receiving the month end notices.***
>
> Regards,
>
> Sham Brakhas
>
> Finance & Payroll Accountant
>
> Jefferson Science Associates LLC
>
> Phone: 757-269-6860
>
> E-mail: _brakhas at jlab.org <mailto:brakhas at jlab.org>_
>
> https://www.jlab.org/div_dept/dir_off/public_affairs/logo/JLabEmailSig.png
>
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