[Evpo] Fw: Fw: Subcontract PO Accruals - May 2025 2nd Request

Thu May 22 16:59:28 EDT 2025

Tori Hundley
Treasury Accountant
Jefferson Science Associates
Office #: 757-269-6609
Email: hundley at jlab.org

[cid:8d321c79-bda6-432e-8361-8ce779938f2a]
________________________________
From: Todd Coates <tcoates at jlab.org>
Sent: Thursday, May 22, 2025 4:27 PM
To: Tori Hundley <hundley at jlab.org>
Subject: Re: Fw: Subcontract PO Accruals - May 2025 2nd Request

Tori,

This for PO 23-D1614.
There is no accrual on this project  for this month.

Todd Coates

Computational Sciences and Technology Division/CNI Dept
Thomas Jefferson National Accelerator Facility
12000 Jefferson Ave
Suite 7
Newport News, Virginia, 23606

Phone: (757)269-5537
EMail: Todd.Coates at jlab.org<mailto:Todd.Coates at jlab.org>

On 5/22/2025 4:18 PM, Tori Hundley wrote:
Hi Todd!

Which project is this for?

Thanks!

Tori Hundley
Treasury Accountant
Jefferson Science Associates
Office #: 757-269-6609
Email: hundley at jlab.org<mailto:hundley at jlab.org>

[cid:part1.l8r0yUbg.aQQxwHMw at jlab.org]
________________________________
From: Todd Coates <tcoates at jlab.org><mailto:tcoates at jlab.org>
Sent: Thursday, May 22, 2025 4:15 PM
To: Tori Hundley <hundley at jlab.org><mailto:hundley at jlab.org>
Subject: Re: Fw: Subcontract PO Accruals - May 2025 2nd Request

Hi Tori,

There is no accrual for this month.

Thank you.

Todd Coates

Computational Sciences and Technology Division/CNI Dept
Thomas Jefferson National Accelerator Facility
12000 Jefferson Ave
Suite 7
Newport News, Virginia, 23606

Phone: (757)269-5537
EMail: Todd.Coates at jlab.org<mailto:Todd.Coates at jlab.org>

On 5/22/2025 7:38 AM, Tori Hundley wrote:

All,

You received the below request because you are the primary (To:) or alternate (cc:) person responsible for submitting accrual estimates for at least one Subcontract Retainage (Accrual) Purchase Order.

 Submittals were requested by COB Wednesday, May 21, 2025. It is imperative that we receive a response by noon today, Thursday. May 22, 2025.

 Please complete the Subcontract Percent Complete Form (PO Accrual Form) for work completed through May 28, 2025 - this is the date to use on the PO Accrual form as well. It is important that we receive estimated percent complete forms associated with work performed through this date for which we have a contractual obligation where an invoice has not been received and approved.

 Please submit your accrual form to evpo at jlab.org<mailto:evpo at jlab.org>.  If you have nothing to accrue, please email evpo at jlab.org<mailto:evpo at jlab.org> stating you have nothing to accrue for PO# xxx-xxxxxx. ****

Tori Hundley
Treasury Accountant
Jefferson Science Associates
Office #: 757-269-6609
Email: hundley at jlab.org<mailto:hundley at jlab.org>

[cid:part2.bLyPzwtQ.LCpzT1Q8 at jlab.org]
________________________________
From: Tori Hundley
Sent: Monday, May 19, 2025 9:00 AM
To: Todd Alther <alther at jlab.org><mailto:alther at jlab.org>; Ciprian Gal <ciprian at jlab.org><mailto:ciprian at jlab.org>; Zack Conway <conway at jlab.org><mailto:conway at jlab.org>; Corry Smith <csmith at jlab.org><mailto:csmith at jlab.org>; Philip Denny <denny at jlab.org><mailto:denny at jlab.org>; Rolf Ent <ent at jlab.org><mailto:ent at jlab.org>; Tanya-Gaye Stewart <fraites at jlab.org><mailto:fraites at jlab.org>; Dave Gaskell <gaskelld at jlab.org><mailto:gaskelld at jlab.org>; Gianluigi Ciovati <gciovati at jlab.org><mailto:gciovati at jlab.org>; Probir Ghoshal <ghoshal at jlab.org><mailto:ghoshal at jlab.org>; Sandesh Gopinath <gopinath at jlab.org><mailto:gopinath at jlab.org>; Haipeng Wang <haipeng at jlab.org><mailto:haipeng at jlab.org>; John Vennekate <hannesv at jlab.org><mailto:hannesv at jlab.org>; Naeem Huque <huque at jlab.org><mailto:huque at jlab.org>; Jennifer Williams <jennifer at jlab.org><mailto:jennifer at jlab.org>; James Nigg <nigg at jlab.org><mailto:nigg at jlab.org>; Patrick Achenbach <patricka at jlab.org><mailto:patricka at jlab.org>; Tom Renzo <renzo at jlab.org><mailto:renzo at jlab.org>; Russ Fries <rfries at jlab.org><mailto:rfries at jlab.org>; Scott Bentivegna <scottb at jlab.org><mailto:scottb at jlab.org>; Sourav Tarafdar <stara at jlab.org><mailto:stara at jlab.org>; Sherry Thomas <sthomas at jlab.org><mailto:sthomas at jlab.org>; Todd Coates <tcoates at jlab.org><mailto:tcoates at jlab.org>; Anne-Marie Valente <valente at jlab.org><mailto:valente at jlab.org>; Shaoheng Wang <wang at jlab.org><mailto:wang at jlab.org>; William Baumgartner <wbaum at jlab.org><mailto:wbaum at jlab.org>; Matt Weaks <weaksmc at jlab.org><mailto:weaksmc at jlab.org>; Robin Wines <wines at jlab.org><mailto:wines at jlab.org>; Carl Zorn <zorn at jlab.org><mailto:zorn at jlab.org>
Cc: antonio at jlab.org<mailto:antonio at jlab.org> <antonio at jlab.org><mailto:antonio at jlab.org>; Brian Hill <bdhill at jlab.org><mailto:bdhill at jlab.org>; Michael Dion <dion at jlab.org><mailto:dion at jlab.org>; Joel Dolbeck <dolbeck at jlab.org><mailto:dolbeck at jlab.org>; eaveans at jlab.org<mailto:eaveans at jlab.org> <eaveans at jlab.org><mailto:eaveans at jlab.org>; Giuseppina Tenbusch <jessie at jlab.org><mailto:jessie at jlab.org>; David Kashy <kashy at jlab.org><mailto:kashy at jlab.org>; Klaus Dehmelt <kdehmelt at jlab.org><mailto:kdehmelt at jlab.org>; Katherine Wilson <kwilson at jlab.org><mailto:kwilson at jlab.org>; Natalie Carter <ncarter at jlab.org><mailto:ncarter at jlab.org>; Robert Rimmer <rarimmer at jlab.org><mailto:rarimmer at jlab.org>; Renuka Rajput-Ghoshal <renuka at jlab.org><mailto:renuka at jlab.org>; Young-Min Shin <shin at jlab.org><mailto:shin at jlab.org>; Mike Spata <spata at jlab.org><mailto:spata at jlab.org>; Brittany Dennis <tolbert at jlab.org><mailto:tolbert at jlab.org>; Whit Seay <wseay at jlab.org><mailto:wseay at jlab.org>; Amrit Yegneswaran <yeg at jlab.org><mailto:yeg at jlab.org>; Shareen McCallum <mccallum at jlab.org><mailto:mccallum at jlab.org>; Connie Adams <cadams at jlab.org><mailto:cadams at jlab.org>; Tori Hundley <hundley at jlab.org><mailto:hundley at jlab.org>
Subject: Subcontract PO Accruals - May 1st Request

All,

You are receiving this message because you are the primary (To:) or alternate (cc:) person responsible for submitting accrual estimates for at least one Subcontract Retainage (Accrual) Purchase Order. Attached you will find the listing of Subcontract Retainage (Accrual) Purchase Orders that need to be evaluated for accrual purposes. Additionally, you will find the PO Accrual Form with instructions to be completed for your submittal.

Please complete the Subcontract Percent Complete Form for work completed through May 28,2025 (this is that date that you will use on the PO Accrual Form as well). It is important that we receive estimated percent complete forms associated with work performed through this date for which we have a contractual obligation where an invoice has not been received and approved.

**** Please submit your accrual form to evpo at jlab.org<mailto:evpo at jlab.org> by close of business, Wednesday, May 21,2025  If you have nothing to accrue, please email evpo at jlab.org<mailto:evpo at jlab.org> stating you have nothing to accrue for PO# xxx-xxxxxx. ****

**** Please note that you can submit accruals, to evpo at jlab.org<mailto:evpo at jlab.org>, prior to receiving the month end notices***

 Thank you in advance for your help!!!

Tori Hundley
Treasury Accountant
Jefferson Science Associates
Office #: 757-269-6609
Email: hundley at jlab.org<mailto:hundley at jlab.org>

[cid:part3.jX041qCf.7gd6ajTj at jlab.org]

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