[Evpo] Subcontract PO Accruals - YEAR END 2025 - 1st Request

[Sham Brakhas]

Good Morning Carl,


thank you ,





Sham Brakhas

Finance & Payroll Accountant

Jefferson Science Associates LLC

Phone: 757-269-6860

E-mail: brakhas at jlab.org<mailto:brakhas at jlab.org>

[https://www.jlab.org/div_dept/dir_off/public_affairs/logo/JLabEmailSig.png]



________________________________
From: Carl Zorn <zorn at jlab.org>
Sent: Friday, September 12, 2025 5:25 PM
To: Sham Brakhas <brakhas at jlab.org>; evpo at jlab.org <evpo at jlab.org>
Subject: Re: Subcontract PO Accruals - YEAR END 2025 - 1st Request


Friday, September 12, 2025



Hi Sham.  For PO 21-C1176, there are no accruals to report for the month of September 2025.



As an added note, this subcontract was completed and closed on August 31, 2025.  The formal process is now in progress and a deobligation form will also be submitted for the remaining funds in this subcontract.



Many thanks,



……………Carl

zorn at jlab.org<mailto:zorn at jlab.org>



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From: Sham Brakhas <brakhas at jlab.org>
Date: Thursday, September 11, 2025 at 4:55 PM
To: Todd Alther <alther at jlab.org>, Fernando Barbosa <barbosa at jlab.org>, Ebony Beaver <beaver at jlab.org>, Ciprian Gal <ciprian at jlab.org>, Zack Conway <conway at jlab.org>, Corry Smith <csmith at jlab.org>, Chris Cuevas <cuevas at jlab.org>, Philip Denny <denny at jlab.org>, Rolf Ent <ent at jlab.org>, Tanya-Gaye Stewart <fraites at jlab.org>, Daniel Galway <galway at jlab.org>, Dave Gaskell <gaskelld at jlab.org>, Gianluigi Ciovati <gciovati at jlab.org>, Probir Ghoshal <ghoshal at jlab.org>, Sandesh Gopinath <gopinath at jlab.org>, Haipeng Wang <haipeng at jlab.org>, John Vennekate <hannesv at jlab.org>, Naeem Huque <huque at jlab.org>, Jennifer Williams <jennifer at jlab.org>, Giuseppina Tenbusch <jessie at jlab.org>, James Nigg <nigg at jlab.org>, Onish Kumar <okumar at jlab.org>, Peter Owen <powen at jlab.org>, Tom Renzo <renzo at jlab.org>, rfries at jlab.org <rfries at jlab.org>, Scott Bentivegna <scottb at jlab.org>, Steve Smith <sjsmith at jlab.org>, Sourav Tarafdar <stara at jlab.org>, Carolyn Stepney <stepney at jlab.org>, Sherry Thomas <sthomas at jlab.org>, Todd Coates <tcoates at jlab.org>, Brittany Dennis <tolbert at jlab.org>, Anne-Marie Valente <valente at jlab.org>, Shaoheng Wang <wang at jlab.org>, William Baumgartner <wbaum at jlab.org>, Matt Weaks <weaksmc at jlab.org>, Robin Wines <wines at jlab.org>, Benedikt Zihlmann <zihlmann at jlab.org>, Carl Zorn <zorn at jlab.org>
Cc: Tony Risk <antonior at jlab.org>, Brian Hill <bdhill at jlab.org>, Christine Fragapane <chummel at jlab.org>, Michael Dion <dion at jlab.org>, Joel Dolbeck <dolbeck at jlab.org>, Eden Evans <eaevans at jlab.org>, Hai Dong <hdong at jlab.org>, Joseph Matalevich <josephm at jlab.org>, David Kashy <kashy at jlab.org>, Klaus Dehmelt <kdehmelt at jlab.org>, Kate Mace <kmace at jlab.org>, Katherine Wilson <kwilson at jlab.org>, Maxwell Roy <maxwellr at jlab.org>, Natalie Carter <ncarter at jlab.org>, Robert Rimmer <rarimmer at jlab.org>, Renuka Rajput-Ghoshal <renuka at jlab.org>, Scott Bentivegna <scottb at jlab.org>, Young-Min Shin <shin at jlab.org>, Mike Spata <spata at jlab.org>, Whit Seay <wseay at jlab.org>, Amrit Yegneswaran <yeg at jlab.org>, Shareen McCallum <mccallum at jlab.org>, Sham Brakhas <brakhas at jlab.org>, Connie Adams <cadams at jlab.org>, Tori Hundley <hundley at jlab.org>
Subject: Subcontract PO Accruals - YEAR END 2025 - 1st Request

All,



You are receiving this message because you are the primary (To:) or alternate (cc:) person responsible for submitting accrual estimates for at least one Subcontract Retainage (Accrual) Purchase Order. Attached you will find the listing of Subcontract Retainage (Accrual) Purchase Orders that need to be evaluated for accrual purposes. Additionally, you will find the PO Accrual Form with instructions to be completed for your submittal.



This is the Year End accruals where we have a very short window for completing this processing.  It is imperative that you forward September 2025 accruals promptly.


Please complete the Subcontract Percent Complete Form for estimated work completed through September 30, 2025 - this is the date to use on the PO Accrual form as well. It is important that we receive estimated percent complete forms associated with the estimated work performed through this date for which we have a contractual obligation where an invoice has not been received and approved. Accruals are due by Tuesday, September 23, 2025.

 **** Please submit your accrual form to evpo at jlab.org<mailto:evpo at jlab.org> by close of business, Tuesday, September 23, 2025. If you have nothing to accrue, please email evpo at jlab.org<mailto:evpo at jlab.org>  stating you have nothing to accrue for PO# xxx-xxxxxx.****





Thank for your speedy response to this matter!





Respectfully Submitted,







Sham Brakhas

Finance & Payroll Accountant

Jefferson Science Associates LLC

Phone: 757-269-6860

E-mail: brakhas at jlab.org<mailto:brakhas at jlab.org>

[cid:58beb1b1-1844-4fba-ae94-e8f35ef8a3b6]




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