[Evpo] Subcontract PO Accrual - September 2025 - FINAL

Wed Sep 24 20:27:27 EDT 2025

Accruals for UVA, FSU, and VT attached.

Let me know if I'm missing any other ones.

Regards,

Tanya-Gaye N. Stewart

Budget Analyst and

University Relations Administrator

Jefferson Laboratory

12000 Jefferson Avenue, Ste. 15

Newport News, VA  23606

Phone: (757) 269-6049

Email: fraites at jlab.org<mailto:fraites at jlab.org>

Hybrid Schedule:

OnSite: Monday, Tuesday, and Wednesday

Remote: Thursday and Friday

________________________________
From: Brittany Dennis <tolbert at jlab.org>
Sent: Wednesday, September 24, 2025 5:48 PM
To: Tanya-Gaye Stewart <fraites at jlab.org>
Cc: evpo at jlab.org <evpo at jlab.org>; Melissa Torres <torres at jlab.org>
Subject: FW: Subcontract PO Accrual - September 2025 - FINAL

Hi Tanya,

Will you please submit the PO accruals for 25-D1632 (UVA) and 25-D1449 (FSU) asap? Please see the attached spreadsheet.

Thanks,

Brittany Dennis

Procurement Officer II

JSA/Jefferson Lab

12000 Jefferson Avenue

Newport News, VA 23606

757-269-7284 | tolbert at jlab.org<mailto:tolbert at jlab.org>

[cid:image001.png at 01DC2D7B.65507030]

From: Sham Brakhas <brakhas at jlab.org>
Sent: Wednesday, September 24, 2025 5:44 PM
To: Brittany Dennis <tolbert at jlab.org>; Melissa Torres <torres at jlab.org>
Cc: evpo at jlab.org
Subject: Subcontract PO Accrual - September 2025 - FINAL
Importance: High

Good Morning  Brittany & Melissa

You are receiving this message because you are the primary (To:) or alternate (cc:) person responsible for submitting accrual estimates for at least one Subcontract Retainage (Accrual) Purchase Order. Attached you will find the listing of Subcontract Retainage (Accrual) Purchase Orders that need to be evaluated for accrual purposes. Additionally, you will find the PO Accrual Form with instructions to be completed for your submittal.

Submittals were originally requested  by Thursday September 11, 2025. Reminder emails were sent on Tuesday September 16, 2025 and Monday, September 22, 2025.   It is imperative that you forward September 2025 accruals ASAP.

This is the Year End accruals where we have a very short window for completing this processing.  It is imperative that you forward September 2025 accruals promptly.

Please complete the Subcontract Percent Complete Form for estimated work completed through September 30, 2025 - this is the date to use on the PO Accrual form as well. It is important that we receive estimated percent complete forms associated with the estimated work performed through this date for which we have a contractual obligation where an invoice has not been received and approved.

 **** Please submit your accrual form to evpo at jlab.org<mailto:evpo at jlab.org> by noon, Thursday, September 25, 2025. If you have nothing to accrue, please email the address provided stating you have nothing to accrue for PO# xxx-xxxxxx.

Thank for your speedy response to this matter!

Respectfully Submitted,

Sham Brakhas

Finance & Payroll Accountant

Jefferson Science Associates LLC

Phone: 757-269-6860

E-mail: brakhas at jlab.org<mailto:brakhas at jlab.org>

[cid:e9048bc9-f235-477d-bb49-4f8228fae5da]

-------------- next part --------------
An HTML attachment was scrubbed...
URL: <https://mailman.jlab.org/pipermail/evpo/attachments/20250925/6e8dec41/attachment-0001.htm>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: Outlook-https___ww.png
Type: image/png
Size: 7082 bytes
Desc: Outlook-https___ww.png
URL: <https://mailman.jlab.org/pipermail/evpo/attachments/20250925/6e8dec41/attachment-0002.png>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: image001.png
Type: image/png
Size: 4008 bytes
Desc: image001.png
URL: <https://mailman.jlab.org/pipermail/evpo/attachments/20250925/6e8dec41/attachment-0003.png>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: Virginia Tech.xlsx
Type: application/vnd.openxmlformats-officedocument.spreadsheetml.sheet
Size: 29276 bytes
Desc: Virginia Tech.xlsx
URL: <https://mailman.jlab.org/pipermail/evpo/attachments/20250925/6e8dec41/attachment-0003.xlsx>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: Florida State.xlsx
Type: application/vnd.openxmlformats-officedocument.spreadsheetml.sheet
Size: 31622 bytes
Desc: Florida State.xlsx
URL: <https://mailman.jlab.org/pipermail/evpo/attachments/20250925/6e8dec41/attachment-0004.xlsx>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: UVA - 25-D1632.xlsx
Type: application/vnd.openxmlformats-officedocument.spreadsheetml.sheet
Size: 29638 bytes
Desc: UVA - 25-D1632.xlsx
URL: <https://mailman.jlab.org/pipermail/evpo/attachments/20250925/6e8dec41/attachment-0005.xlsx>