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</o:shapelayout></xml><![endif]--></head><body bgcolor=white lang=EN-US link=blue vlink=purple><div class=WordSection1><p class=MsoNormal><span style='color:#1F497D'>Heidi,<o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'>We don’t want a three way match, we intentionally set it up as a two way because we want the SOTR to inspect and sign off on the invoice. I talked the scenario over with Kelly Krug and we know where we erred this time in our process. We are good going forward and we know how to handle not taking any accrual on this within JLab’s system for Feb. No worries, just some learning curve issues on my part dealing with the differences between subcontract POs, regular PO’s with 3 way and regular PO’s with 2 way. <o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'>Thanks,<o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'>Ted<o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p><div><div style='border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in'><p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif";color:windowtext'>From:</span></b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif";color:windowtext'> Heidi Derby [mailto:derby@jlab.org] <br><b>Sent:</b> Tuesday, March 01, 2016 10:25 AM<br><b>To:</b> Jenita Everett; Ted Peshehonoff<br><b>Cc:</b> Edward Daly; EVPO@jlab.org; jessie@jlab.org; HyeKyoung Park<br><b>Subject:</b> Re: [Evpo] Accrual Forms 15-C0357 and 15-C0358<o:p></o:p></span></p></div></div><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal style='margin-bottom:12.0pt'>One thing as Jenita pointed out, this Purchase Order will need to be updated to a 3 way match in Costpoint in order for this to work.<br>Heidi<o:p></o:p></p><div><p class=MsoNormal>On 3/1/2016 10:18 AM, Heidi Derby wrote:<o:p></o:p></p></div><blockquote style='margin-top:5.0pt;margin-bottom:5.0pt'><p class=MsoNormal>Two things. The accrual form was updated last year to allow quantity of items to be noted to be received which appears what this request should have been. Also, <u>usually</u> when items are shipped to the Lab, the accrual is automatic because the items are entered into the system by Shipping and Receiving when the items are received. However, since both of these Contracts note that the items are FOB Origin, the items can be requested to be entered by Shipping and Receiving assuming that there is evidence from the vendor the items were actually shipped prior to March 1st. This should be noted on the accrual spreadsheet and it should indicate who was contacted at the vendor site who said the items were shipped. The contract does not need to be changed to a Subcontract PO.<br>Hope this helps,<br>Heidi<o:p></o:p></p><div><p class=MsoNormal>On 3/1/2016 9:33 AM, Jenita Everett wrote:<o:p></o:p></p></div><blockquote style='margin-top:5.0pt;margin-bottom:5.0pt'><div><p class=MsoNormal style='margin-bottom:12.0pt'><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>Good morning,<br>Just spoke to Ted, these POs are not established as Subcontract accruals in the system. No action on my part. Ted to follow up with Project Manager.<br><br>Thanks<br><br>Jenita<o:p></o:p></span></p><div class=MsoNormal align=center style='text-align:center'><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'><hr size=3 width="100%" align=center id=zwchr></span></div><div><p class=MsoNormal style='margin-bottom:12.0pt'><b><span style='font-family:"Helvetica","sans-serif"'>From: </span></b><span style='font-family:"Helvetica","sans-serif"'>"Ted Peshehonoff" <a href="mailto:tvp@jlab.org"><tvp@jlab.org></a><br><b>To: </b><a href="mailto:EVPO@jlab.org">EVPO@jlab.org</a><br><b>Cc: </b>"Edward Daly" <a href="mailto:edaly@jlab.org"><edaly@jlab.org></a>, <a href="mailto:jessie@jlab.org">jessie@jlab.org</a>, "HyeKyoung Park" <a href="mailto:hkpark@jlab.org"><hkpark@jlab.org></a><br><b>Sent: </b>Tuesday, March 1, 2016 12:14:50 AM<br><b>Subject: </b>[Evpo] Accrual Forms 15-C0357 and 15-C0358</span><span style='font-size:12.0pt;font-family:"Helvetica","sans-serif"'><o:p></o:p></span></p><p class=MsoNormal>Jenita,<o:p></o:p></p><p class=MsoNormal>Please process the attached Accrual forms for Feb 2016. <o:p></o:p></p><p class=MsoNormal>Thanks,<o:p></o:p></p><p class=MsoNormal>Ted<o:p></o:p></p><p class=MsoNormal> <o:p></o:p></p><p class=MsoNormal><b><i><span style='font-family:"Georgia","serif"'>Ted Peshehonoff</span></i></b><span style='font-size:12.0pt;font-family:"Tahoma","sans-serif"'><br></span><span style='font-size:9.0pt;font-family:"Georgia","serif"'>Subcontracting Officer</span><span style='font-size:12.0pt;font-family:"Tahoma","sans-serif"'><br></span><span style='font-size:9.0pt;font-family:"Georgia","serif"'>Jefferson Science Associates, LLC</span><span style='font-size:12.0pt;font-family:"Tahoma","sans-serif"'><br></span><span style='font-size:9.0pt;font-family:"Georgia","serif"'>Thomas Jefferson National Accelerator Facility</span><span style='font-size:12.0pt;font-family:"Tahoma","sans-serif"'><br></span><span style='font-size:9.0pt;font-family:"Georgia","serif"'>757-269-5139</span><span style='font-size:12.0pt;font-family:"Tahoma","sans-serif"'><br></span><span style='font-size:9.0pt;font-family:"Georgia","serif";color:blue'><a href="mailto:tvp@jlab.org">tvp@jlab.org</a></span><o:p></o:p></p><p class=MsoNormal> <o:p></o:p></p><p class=MsoNormal><span style='font-size:12.0pt;font-family:"Helvetica","sans-serif"'><br>_______________________________________________<br>Evpo mailing list<br><a href="mailto:Evpo@jlab.org">Evpo@jlab.org</a><br><a href="https://mailman.jlab.org/mailman/listinfo/evpo">https://mailman.jlab.org/mailman/listinfo/evpo</a><o:p></o:p></span></p></div><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'><br><br><br>-- <o:p></o:p></span></p><div><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>Jenita Everett<br>Staff Accountant<br>JSA,LLC/Jefferson Lab<br>757-269-7438 Tel<br>757-269-7074 Fax<o:p></o:p></span></p></div></div><p class=MsoNormal><span style='font-size:12.0pt;font-family:"Times New Roman","serif"'><br><br><br><o:p></o:p></span></p><pre>_______________________________________________<o:p></o:p></pre><pre>Evpo mailing list<o:p></o:p></pre><pre><a href="mailto:Evpo@jlab.org">Evpo@jlab.org</a><o:p></o:p></pre><pre><a href="https://mailman.jlab.org/mailman/listinfo/evpo">https://mailman.jlab.org/mailman/listinfo/evpo</a><o:p></o:p></pre></blockquote><p class=MsoNormal><span style='font-size:12.0pt;font-family:"Times New Roman","serif"'><br><br><o:p></o:p></span></p><pre>-- <o:p></o:p></pre><pre>Heidi Derby, CPA<o:p></o:p></pre><pre>Accounting & Finance Manager<o:p></o:p></pre><pre>Jefferson Lab<o:p></o:p></pre><pre>757-269-7547<o:p></o:p></pre></blockquote><p class=MsoNormal><span style='font-size:12.0pt;font-family:"Times New Roman","serif"'><br><br><o:p></o:p></span></p><pre>-- <o:p></o:p></pre><pre>Heidi Derby, CPA<o:p></o:p></pre><pre>Accounting & Finance Manager<o:p></o:p></pre><pre>Jefferson Lab<o:p></o:p></pre><pre>757-269-7547<o:p></o:p></pre></div></body></html>