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style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span
style="mso-bidi-font-size:12.0pt;mso-fareast-font-family:"Times New
Roman"">Typical
Matt.....he is checking his email while on vacation.</span></p>
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style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span
style="mso-bidi-font-size:12.0pt;mso-fareast-font-family:"Times New
Roman"">Matt missed the original accrual email, but did
use our check list to follow-up. Apparently, Ted missed
seeing that we didn't have it recorded based on the email
below. Unfortunately, the cross-checks process didn't work
this go round which is rare. It just got missed. One big
apology to the Program.<br>
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style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span
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"Times New Roman""> </span></p>
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<p class="MsoNormal"><b><span
style="mso-bidi-font-size:12.0pt;font-family:"Arial","sans-serif";mso-fareast-font-family:"Times
New Roman";color:black">From: </span></b><span
style="mso-bidi-font-size:12.0pt;font-family:"Arial","sans-serif";mso-fareast-font-family:"Times
New Roman";color:black">"Ted Peshehonoff"
<a class="moz-txt-link-rfc2396E" href="mailto:tvp@jlab.org"><tvp@jlab.org></a><br>
<b>To: </b>"Matthew Krug" <a class="moz-txt-link-rfc2396E" href="mailto:mkrug@jlab.org"><mkrug@jlab.org></a><br>
<b>Cc: </b>"Eden Evans" <a class="moz-txt-link-rfc2396E" href="mailto:eaevans@jlab.org"><eaevans@jlab.org></a>, "Kelly
Krug" <a class="moz-txt-link-rfc2396E" href="mailto:krug@jlab.org"><krug@jlab.org></a><br>
<b>Sent: </b>Thursday, July 5, 2018 4:23:37 PM<br>
<b>Subject: </b>Re: Accrual Questions</span></p>
<p class="MsoNormal"><span
style="mso-bidi-font-size:12.0pt;font-family:"Arial","sans-serif";mso-fareast-font-family:"Times
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<p class="MsoNormal"><span
style="mso-bidi-font-size:12.0pt;font-family:"Arial","sans-serif";mso-fareast-font-family:"Times
New Roman";color:black">Hi Matt,</span></p>
<p class="MsoNormal"><span
style="mso-bidi-font-size:12.0pt;font-family:"Arial","sans-serif";mso-fareast-font-family:"Times
New Roman";color:black">No worries. The
answer is no accruals on any that you mention. If I don’t
submit accruals
there are none. I just forgot to send the negative email as I
was too
busy taking care of the ones we needed to. </span></p>
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style="mso-bidi-font-size:
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color:black">Ted</span></p>
<p class="MsoNormal"><span
style="mso-bidi-font-size:12.0pt;font-family:"Arial","sans-serif";mso-fareast-font-family:"Times
New Roman";color:black">Ted Peshehonoff</span></p>
<p class="MsoNormal" style="margin-bottom:12.0pt"><span
style="mso-bidi-font-size:
12.0pt;font-family:"Arial","sans-serif";mso-fareast-font-family:"Times
New Roman";
color:black"><br>
On Jul 5, 2018, at 1:43 PM, Matthew Krug <<a
href="mailto:mkrug@jlab.org" target="_blank"><span
style="color:blue">mkrug@jlab.org</span></a>> wrote:</span></p>
<p class="MsoNormal"><span
style="mso-bidi-font-size:12.0pt;font-family:"Arial","sans-serif";mso-fareast-font-family:"Times
New Roman";color:black">Hey Ted,</span></p>
<p class="MsoNormal"><span
style="mso-bidi-font-size:12.0pt;font-family:"Arial","sans-serif";mso-fareast-font-family:"Times
New Roman";color:black"><br>
Sorry to bug....but I received the accruals you sent out, but
had a question on
a few others....</span></p>
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style="mso-bidi-font-size:12.0pt;font-family:"Arial","sans-serif";mso-fareast-font-family:"Times
New Roman";color:black"> </span></p>
<p class="MsoNormal"><span
style="mso-bidi-font-size:12.0pt;font-family:"Arial","sans-serif";mso-fareast-font-family:"Times
New Roman";color:black">Linde - 18-C0761 shows
line 2 as a pre-fab meeting due 6/26/2018....if it was
delayed...no issue, but
if it occurred on schedule, we should accrue for it....</span></p>
<p class="MsoNormal"><span
style="mso-bidi-font-size:12.0pt;font-family:"Arial","sans-serif";mso-fareast-font-family:"Times
New Roman";color:black">Nomura Plating -
16-C1244 shows PO lines 23 & 24 as due in June (PrCm
Bellows Plating and QC
& 10 Short Bellows - Plating and QC). Same question, if
delayed, no problem if not, do we need to accrue?</span></p>
<p class="MsoNormal"><span
style="mso-bidi-font-size:12.0pt;font-family:"Arial","sans-serif";mso-fareast-font-family:"Times
New Roman";color:black">Seconductor Process... -
18-C0191...Horizontal Electropolish Machine had factory
acceptance Test and
approval in June.... Same question, if delayed...no
problem...if not, do we
need to accrue?</span></p>
<p class="MsoNormal"><span
style="mso-bidi-font-size:12.0pt;font-family:"Arial","sans-serif";mso-fareast-font-family:"Times
New Roman";color:black">Air Liquide - 16-0737 -
No Accrual Confirmation</span></p>
<p class="MsoNormal"><span
style="mso-bidi-font-size:12.0pt;font-family:"Arial","sans-serif";mso-fareast-font-family:"Times
New Roman";color:black">Air LIquide - 18-C0415 -
No Accrual Confirmation</span></p>
<p class="MsoNormal"><span
style="mso-bidi-font-size:12.0pt;font-family:"Arial","sans-serif";mso-fareast-font-family:"Times
New Roman";color:black">Chart Energy &
Chemicals - 18-D0451 - No Accrual Confirmation</span></p>
<p class="MsoNormal"><span
style="mso-bidi-font-size:12.0pt;font-family:"Arial","sans-serif";mso-fareast-font-family:"Times
New Roman";color:black">PHPK (Kendall Holdings)
- 17-C0631 - No Accrual Confirmation</span></p>
<p class="MsoNormal"><span
style="mso-bidi-font-size:12.0pt;font-family:"Arial","sans-serif";mso-fareast-font-family:"Times
New Roman";color:black"> </span></p>
<p class="MsoNormal"><span
style="mso-bidi-font-size:12.0pt;font-family:"Arial","sans-serif";mso-fareast-font-family:"Times
New Roman";color:black">Thank you!!!</span></p>
<p class="MsoNormal" style="margin-bottom:12.0pt"><span
style="mso-bidi-font-size:
12.0pt;font-family:"Arial","sans-serif";mso-fareast-font-family:"Times
New Roman";
color:black"> </span></p>
<p class="MsoNormal"><span
style="mso-bidi-font-size:12.0pt;font-family:"Arial","sans-serif";mso-fareast-font-family:"Times
New Roman";color:black">Matthew Krug (Matt)<br>
Financial Systems Manager<br>
Jefferson Lab<br>
757.269.7120</span></p>
<p class="MsoNormal"> </p>
</p>
<br>
<div class="moz-cite-prefix">On 7/13/2018 1:33 PM, Heidi Derby
wrote:<br>
</div>
<blockquote type="cite"
cite="mid:e2f0b55a-0225-a5f2-84a9-1bf9da268173@jlab.org">
<meta http-equiv="Content-Type" content="text/html; charset=utf-8">
<p>All,</p>
<p>I will need to check with Matt when he returns on Tuesday.
Connie was out on vacation. At a glance, it appears we had the
accrual, so we may have dropped the ball. We usually have a
check list, so I need to follow-up to see what happened. My
guess is the issue is on our end. Apologies up front.</p>
<p>Heidi<br>
</p>
<br>
<div class="moz-cite-prefix">On 7/13/2018 10:00 AM, Ted
Peshehonoff wrote:<br>
</div>
<blockquote type="cite"
cite="mid:0b5501d41ab1$d46a3210$7d3e9630$@jlab.org">
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<div class="WordSection1">
<p class="MsoNormal"><span style="color:#1F497D">Tom, <o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">As per
conversations with you and Connie this am. I am not sure
what happened. The accrual should have been put in as per
the email below because I was uncertain on the 29<sup>th</sup>
when the invoice would be submitted and approved. We did
get the invoice at some point in house – not sure when it
actually hit our inbox. I suspect what happened is that
the invoice hit, it was sent to the old SOTR – who
departed JLab on 29 Aug – and in my absence over the July
4<sup>th</sup> week, I wasn’t paying attention. We did
end up figuring out the invoice needed to go to a new SOTR
on 9 July (that evening when I was catching up on email
from home at 9:45PM) after my return. It was then
approved by both the SOTR and myself on 11 July. I guess
we just missed closing. To be honest, I didn’t think
timing was an issue with closing on the invoice approval
because I had submitted the accrual. Let’s just chalk
this up as a chain of events causing a hiccup as you put
it – timing of invoice submittal, vacation, a SOTR
resigning, etc. I think everyone tried to do what is
correct and this wasn’t missed out of negligence or
ignorance but Gremlins…<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">I hope this
helps. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">v/r<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Ted<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<div>
<p class="MsoNormal"><span style="color:#1F497D">Ted
Peshehonoff, JLab Subcontracting Officer, 757-269-5139 <o:p></o:p></span></p>
</div>
<p class="MsoNormal"><span style="color:#1F497D"> </span><span
style="color:#1F497D"><o:p></o:p></span></p>
<div>
<div style="border:none;border-top:solid #E1E1E1
1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b>From:</b> Tom Wilhelm <a
class="moz-txt-link-rfc2396E"
href="mailto:wilhelm@jlab.org" moz-do-not-send="true"><wilhelm@jlab.org></a>
<br>
<b>Sent:</b> Friday, July 13, 2018 9:07 AM<br>
<b>To:</b> Ted Peshehonoff <a
class="moz-txt-link-rfc2396E"
href="mailto:tvp@jlab.org" moz-do-not-send="true"><tvp@jlab.org></a><br>
<b>Cc:</b> <a class="moz-txt-link-abbreviated"
href="mailto:evpo@jlab.org" moz-do-not-send="true">evpo@jlab.org</a>;
Michele Solaroli <a class="moz-txt-link-rfc2396E"
href="mailto:solaroli@jlab.org" moz-do-not-send="true"><solaroli@jlab.org></a><br>
<b>Subject:</b> Re: [Evpo] Accrual Form 18-C0415 June
2018 SC1R 2K CC<o:p></o:p></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<div>
<div>
<p class="MsoNormal"><span
style="font-family:"Arial",sans-serif;color:black">Ted,</span><span
style="font-size:12.0pt;font-family:"Arial",sans-serif;color:black"><o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span
style="font-family:"Arial",sans-serif;color:black">The
$80K Coldbox accrual didn't get posted for June. Was
there a hiccup with ALANTUS or with our posting?<o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span
style="font-family:"Arial",sans-serif;color:black">Tom<o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span
style="font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></p>
</div>
<div class="MsoNormal" style="text-align:center"
align="center"><span
style="font-family:"Arial",sans-serif;color:black">
<hr id="zwchr" size="3" align="center" width="100%"></span></div>
<div>
<p class="MsoNormal"><b><span
style="font-family:"Arial",sans-serif;color:black">From:
</span></b><span
style="font-family:"Arial",sans-serif;color:black">"Ted
Peshehonoff" <<a href="mailto:tvp@jlab.org"
moz-do-not-send="true">tvp@jlab.org</a>><br>
<b>To: </b><a href="mailto:evpo@jlab.org"
moz-do-not-send="true">evpo@jlab.org</a><br>
<b>Cc: </b>"norton" <<a
href="mailto:norton@jlab.org" moz-do-not-send="true">norton@jlab.org</a>>,
"Michele Solaroli" <<a
href="mailto:solaroli@jlab.org"
moz-do-not-send="true">solaroli@jlab.org</a>><br>
<b>Sent: </b>Friday, June 29, 2018 6:38:18 PM<br>
<b>Subject: </b>[Evpo] Accrual Form 18-C0415 June
2018 SC1R 2K CC<o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span
style="font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></p>
</div>
<div>
<div>
<div>
<p class="MsoNormal"><span
style="font-family:"Tahoma",sans-serif;color:black">All,<o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span
style="font-family:"Tahoma",sans-serif;color:black">Please
see the attached accrual form for the subject PO.
The item is red is the update for June. <o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span
style="font-family:"Tahoma",sans-serif;color:black">Please
let me know if you have any questions. <o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span
style="font-family:"Tahoma",sans-serif;color:black">Thanks,<o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span
style="font-family:"Tahoma",sans-serif;color:black">Ted<o:p></o:p></span></p>
</div>
<p class="MsoNormal"><span
style="font-family:"Tahoma",sans-serif;color:black"><o:p> </o:p></span></p>
<div>
<p class="MsoNormal"><i><span style="color:#1F497D">Ted
Peshehonoff</span></i><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black">Subcontracting
Officer</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black">Jefferson
Science Associates (JSA)</span><span
style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black">Thomas
Jefferson National Accelerator Facility</span><span
style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black">757-269-5139</span><span
style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black"> <o:p></o:p></span></p>
</div>
</div>
<p class="MsoNormal"><span
style="font-size:12.0pt;font-family:"Arial",sans-serif;color:black"><br>
_______________________________________________<br>
Evpo mailing list<br>
<a href="mailto:Evpo@jlab.org" moz-do-not-send="true">Evpo@jlab.org</a><br>
<a
href="https://mailman.jlab.org/mailman/listinfo/evpo"
moz-do-not-send="true">https://mailman.jlab.org/mailman/listinfo/evpo</a><o:p></o:p></span></p>
</div>
</div>
</div>
<br>
<fieldset class="mimeAttachmentHeader"></fieldset>
<br>
<pre wrap="">_______________________________________________
Evpo mailing list
<a class="moz-txt-link-abbreviated" href="mailto:Evpo@jlab.org" moz-do-not-send="true">Evpo@jlab.org</a>
<a class="moz-txt-link-freetext" href="https://mailman.jlab.org/mailman/listinfo/evpo" moz-do-not-send="true">https://mailman.jlab.org/mailman/listinfo/evpo</a></pre>
</blockquote>
<br>
<pre class="moz-signature" cols="72">--
Heidi Derby, CPA
Accounting & Finance Manager
Jefferson Lab
757-269-7547</pre>
<br>
<fieldset class="mimeAttachmentHeader"></fieldset>
<br>
<pre wrap="">_______________________________________________
Evpo mailing list
<a class="moz-txt-link-abbreviated" href="mailto:Evpo@jlab.org">Evpo@jlab.org</a>
<a class="moz-txt-link-freetext" href="https://mailman.jlab.org/mailman/listinfo/evpo">https://mailman.jlab.org/mailman/listinfo/evpo</a></pre>
</blockquote>
<br>
<pre class="moz-signature" cols="72">--
Heidi Derby, CPA
Accounting & Finance Manager
Jefferson Lab
757-269-7547</pre>
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