<html xmlns:v="urn:schemas-microsoft-com:vml" xmlns:o="urn:schemas-microsoft-com:office:office" xmlns:w="urn:schemas-microsoft-com:office:word" xmlns:m="http://schemas.microsoft.com/office/2004/12/omml" xmlns="http://www.w3.org/TR/REC-html40">
<head>
<meta http-equiv="Content-Type" content="text/html; charset=us-ascii">
<meta name="Generator" content="Microsoft Word 15 (filtered medium)">
<!--[if !mso]><style>v\:* {behavior:url(#default#VML);}
o\:* {behavior:url(#default#VML);}
w\:* {behavior:url(#default#VML);}
.shape {behavior:url(#default#VML);}
</style><![endif]--><style><!--
/* Font Definitions */
@font-face
{font-family:"Cambria Math";
panose-1:2 4 5 3 5 4 6 3 2 4;}
@font-face
{font-family:Calibri;
panose-1:2 15 5 2 2 2 4 3 2 4;}
@font-face
{font-family:"Comic Sans MS";
panose-1:3 15 7 2 3 3 2 2 2 4;}
/* Style Definitions */
p.MsoNormal, li.MsoNormal, div.MsoNormal
{margin:0in;
margin-bottom:.0001pt;
font-size:11.0pt;
font-family:"Calibri",sans-serif;}
a:link, span.MsoHyperlink
{mso-style-priority:99;
color:#0563C1;
text-decoration:underline;}
a:visited, span.MsoHyperlinkFollowed
{mso-style-priority:99;
color:#954F72;
text-decoration:underline;}
p.msonormal0, li.msonormal0, div.msonormal0
{mso-style-name:msonormal;
mso-margin-top-alt:auto;
margin-right:0in;
mso-margin-bottom-alt:auto;
margin-left:0in;
font-size:12.0pt;
font-family:"Times New Roman",serif;}
span.EmailStyle18
{mso-style-type:personal;
font-family:"Calibri",sans-serif;
color:windowtext;}
span.EmailStyle19
{mso-style-type:personal;
font-family:"Calibri",sans-serif;
color:#1F497D;}
span.EmailStyle20
{mso-style-type:personal;
font-family:"Comic Sans MS";
color:#4472C4;
font-weight:normal;
font-style:normal;
text-decoration:none none;}
span.EmailStyle21
{mso-style-type:personal;
font-family:"Calibri",sans-serif;
color:#1F497D;}
span.EmailStyle22
{mso-style-type:personal;
font-family:"Comic Sans MS";
color:#4472C4;
font-weight:normal;
font-style:normal;
text-decoration:none none;}
span.EmailStyle23
{mso-style-type:personal;
font-family:"Calibri",sans-serif;
color:#1F497D;}
span.EmailStyle24
{mso-style-type:personal;
font-family:"Calibri",sans-serif;
color:#1F497D;}
span.EmailStyle25
{mso-style-type:personal-reply;
font-family:"Comic Sans MS";
color:#4472C4;
font-weight:normal;
font-style:normal;
text-decoration:none none;}
.MsoChpDefault
{mso-style-type:export-only;
font-size:10.0pt;}
@page WordSection1
{size:8.5in 11.0in;
margin:1.0in 1.0in 1.0in 1.0in;}
div.WordSection1
{page:WordSection1;}
--></style><!--[if gte mso 9]><xml>
<o:shapedefaults v:ext="edit" spidmax="1026" />
</xml><![endif]--><!--[if gte mso 9]><xml>
<o:shapelayout v:ext="edit">
<o:idmap v:ext="edit" data="1" />
</o:shapelayout></xml><![endif]-->
</head>
<body lang="EN-US" link="#0563C1" vlink="#954F72">
<div class="WordSection1">
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Comic Sans MS";color:#4472C4">Hi Connie,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Comic Sans MS";color:#4472C4">I hope the attached is correct. I guess it’s obvious that I have not done many of these, maybe 2 or 3 since I came to the Lab in 1989! So, thanks so much for your
guidance and please let me know if you need further first thing tomorrow.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Comic Sans MS";color:#4472C4">Stay Well,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Comic Sans MS";color:#4472C4">EdW<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Comic Sans MS";color:#4472C4"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Comic Sans MS";color:#4472C4"><o:p> </o:p></span></p>
<div>
<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b>From:</b> Connie Adams <cadams@jlab.org> <br>
<b>Sent:</b> Wednesday, July 08, 2020 18:29<br>
<b>To:</b> Ed Winslow <winslow@jlab.org><br>
<b>Cc:</b> Matthew Krug <mkrug@jlab.org>; evpo@jlab.org; Russ Fries <rfries@jlab.org>; Joel Dolbeck <dolbeck@jlab.org>; Carolyn Stepney <stepney@jlab.org>; Jason Koprowski <jasonk@jlab.org>; Connie Adams <cadams@jlab.org><br>
<b>Subject:</b> FW: Outstanding June 2020 Subcontract Accruals<br>
<b>Importance:</b> High<o:p></o:p></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="color:#1F497D">Evening Ed,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">The attached invoice was not processed by Accounts Payable by COB today if they did not receive an approved signed invoice in time. So in order to reflect cost in the period that it was incurred, this means
<b>you must provide an accrual ASAP to reflect cost incurred in June – due and owing</b>.
<b><u>I need this first thing in the morning so it can be entered BEFORE month end tomorrow morning.<o:p></o:p></u></b></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">I have a screenshot of the last invoice paid (GAP0022-1) for May period on 6/8/20 and the balance accrual amount left is only $6.54 (due to rounding) at 3.17%.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><img width="631" height="132" style="width:6.5729in;height:1.375in" id="_x0000_i1025" src="cid:image002.png@01D65566.AE604C20"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="color:#1F497D">Below is an example of what should likely be submitted by you.</span></b><span style="color:#1F497D"> Note that 12.23% will post $25,538.97 (due to rounding) as available accrued cost. It will leave $6.97
accrued cost after the invoice is paid in July. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><img width="625" height="124" style="width:6.5104in;height:1.2916in" id="Picture_x0020_2" src="cid:image004.png@01D65566.AE604C20"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="color:#1F497D">Please fill out the attached PO Accrual Form with a % amount to reflect at least $25,532.00</span></b><span style="color:#1F497D"> - the value of the invoice you submitted.
<u>Below I have provided a screenshot proposal based on your submitted invoice.</u><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><img width="639" height="281" style="width:6.6562in;height:2.927in" id="Picture_x0020_4" src="cid:image005.png@01D65566.AE604C20"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Thanks!<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<div>
<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b>From:</b> Evpo <<a href="mailto:evpo-bounces@jlab.org">evpo-bounces@jlab.org</a>>
<b>On Behalf Of </b>Matthew Krug<br>
<b>Sent:</b> Wednesday, July 8, 2020 4:07 PM<br>
<b>To:</b> <a href="mailto:evpo@jlab.org">evpo@jlab.org</a><br>
<b>Subject:</b> [Evpo] FW: Outstanding June 2020 Subcontract Accruals<o:p></o:p></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<div>
<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b>From:</b> Ed Winslow <<a href="mailto:winslow@jlab.org">winslow@jlab.org</a>>
<br>
<b>Sent:</b> Wednesday, July 8, 2020 1:11 PM<br>
<b>To:</b> Matthew Krug <<a href="mailto:mkrug@jlab.org">mkrug@jlab.org</a>>; Russ Fries <<a href="mailto:rfries@jlab.org">rfries@jlab.org</a>>; Joel Dolbeck <<a href="mailto:dolbeck@jlab.org">dolbeck@jlab.org</a>><br>
<b>Cc:</b> Jason Koprowski <<a href="mailto:jasonk@jlab.org">jasonk@jlab.org</a>>; Carolyn Stepney <<a href="mailto:stepney@jlab.org">stepney@jlab.org</a>><br>
<b>Subject:</b> RE: Outstanding June 2020 Subcontract Accruals<o:p></o:p></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Comic Sans MS";color:#4472C4">Hi Matt,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Comic Sans MS";color:#4472C4">Sorry I had to actually go to the Lab for a pre-concrete pour inspection and just now got back to the house.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Comic Sans MS";color:#4472C4">Here’s Carr’s invoice.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Comic Sans MS";color:#4472C4">BTW: Shoreline Industries has also completed some work in June but I don’t see either of those subcontracts in the spreadsheet that Connie sent me on the 30<sup>th</sup>
– should I be tracking those down as well?<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Comic Sans MS";color:#4472C4">Thanks,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Comic Sans MS";color:#4472C4">EdW<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Comic Sans MS";color:#4472C4"><o:p> </o:p></span></p>
<div>
<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b>From:</b> Matthew Krug <<a href="mailto:mkrug@jlab.org">mkrug@jlab.org</a>>
<br>
<b>Sent:</b> Wednesday, July 08, 2020 10:00<br>
<b>To:</b> Ed Winslow <<a href="mailto:winslow@jlab.org">winslow@jlab.org</a>>; Russ Fries <<a href="mailto:rfries@jlab.org">rfries@jlab.org</a>>; Joel Dolbeck <<a href="mailto:dolbeck@jlab.org">dolbeck@jlab.org</a>><br>
<b>Cc:</b> Jason Koprowski <<a href="mailto:jasonk@jlab.org">jasonk@jlab.org</a>>; Carolyn Stepney <<a href="mailto:stepney@jlab.org">stepney@jlab.org</a>><br>
<b>Subject:</b> RE: Outstanding June 2020 Subcontract Accruals<o:p></o:p></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="color:#1F497D">Hey Ed….<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Sorry to continue to push, please let me know.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Thanks!<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><br>
Matt<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<div>
<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b>From:</b> Ed Winslow <<a href="mailto:winslow@jlab.org">winslow@jlab.org</a>>
<br>
<b>Sent:</b> Tuesday, July 7, 2020 12:53 PM<br>
<b>To:</b> Matthew Krug <<a href="mailto:mkrug@jlab.org">mkrug@jlab.org</a>>; Russ Fries <<a href="mailto:rfries@jlab.org">rfries@jlab.org</a>>; Joel Dolbeck <<a href="mailto:dolbeck@jlab.org">dolbeck@jlab.org</a>><br>
<b>Cc:</b> Jason Koprowski <<a href="mailto:jasonk@jlab.org">jasonk@jlab.org</a>>; Carolyn Stepney <<a href="mailto:stepney@jlab.org">stepney@jlab.org</a>><br>
<b>Subject:</b> RE: Outstanding June 2020 Subcontract Accruals<o:p></o:p></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Comic Sans MS";color:#4472C4">Hi Matt,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Comic Sans MS";color:#4472C4">I guess in my case you are talking about the Carr’s RBM project? They are trying to get in an invoice for stored materials but needed to submit a revised SOV so they
could break out the charge for materials. I received a new SOV from them this morning but I have not had a chance to review it with my SCO. In the mean time I have asked the sub to get me a $$ amount ASAP. I’ll be in touch by COB today.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Comic Sans MS";color:#4472C4">Thanks,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Comic Sans MS";color:#4472C4">EdW<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Comic Sans MS";color:#4472C4"><o:p> </o:p></span></p>
<div>
<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b>From:</b> Matthew Krug <<a href="mailto:mkrug@jlab.org">mkrug@jlab.org</a>>
<br>
<b>Sent:</b> Tuesday, July 07, 2020 12:03<br>
<b>To:</b> Ed Winslow <<a href="mailto:winslow@jlab.org">winslow@jlab.org</a>>; Russ Fries <<a href="mailto:rfries@jlab.org">rfries@jlab.org</a>>; Joel Dolbeck <<a href="mailto:dolbeck@jlab.org">dolbeck@jlab.org</a>><br>
<b>Cc:</b> Jason Koprowski <<a href="mailto:jasonk@jlab.org">jasonk@jlab.org</a>>; Carolyn Stepney <<a href="mailto:stepney@jlab.org">stepney@jlab.org</a>><br>
<b>Subject:</b> Outstanding June 2020 Subcontract Accruals<br>
<b>Importance:</b> High<o:p></o:p></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="color:#1F497D">Ed, Russ, and Joel,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Hope things are going well… We have two Subcontract Purchase Orders where you have been identified as being responsible for submitting accruals. Both of these had invoices we processed in May, but Connie did
not receive a response for the month of June. They were due on 7/6 we must have the information provided to reflect the costs properly on the financials.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Please provide an update to </span>
<a href="mailto:evpo@jlab.org"><span style="color:#1F497D;text-decoration:none">evpo@jlab.org</span></a><span style="color:#1F497D"> so we may process the accrual. If no accrual is needed, please send an email to
</span><a href="mailto:evpo@jlab.org"><span style="color:#1F497D;text-decoration:none">evpo@jlab.org</span></a><span style="color:#1F497D"> stating no accrual necessary for PO#xxxxxx.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><br>
Thanks for the help! <o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Matt<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<div>
<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b>From:</b> Connie Adams <<a href="mailto:cadams@jlab.org">cadams@jlab.org</a>>
<br>
<b>Sent:</b> Tuesday, July 7, 2020 11:17 AM<br>
<b>To:</b> Matthew Krug <<a href="mailto:mkrug@jlab.org">mkrug@jlab.org</a>><br>
<b>Cc:</b> Connie Adams <<a href="mailto:cadams@jlab.org">cadams@jlab.org</a>><br>
<b>Subject:</b> Outstanding June 2020 Subcontract Accruals<o:p></o:p></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Matt,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Please note that the attached two (2) Subcontract PO POC1 and POC2 have not responded. All three (3) were on the original email sent on 6/30/20.<o:p></o:p></p>
<p class="MsoNormal">Both Subcontract POs had invoices processed on 6/8/20 but for May 2020 item/services.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">20-C0820 CARR ELECTRICAL TECHNOLOG WINSLOW, EDWARD B FRIES, RUSSELL W<o:p></o:p></p>
<p class="MsoNormal">19-C0904 HOMELAND CONTRACTING CORP FRIES, RUSSELL W DOLBECK, JOEL<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thanks,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><img border="0" width="653" height="307" style="width:6.802in;height:3.1979in" id="Picture_x0020_1" src="cid:image006.jpg@01D65566.AE604C20" alt="cid:image001.png@01D65450.263A4C40"><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="color:#1F497D">Connie Adams<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Financial Systems Accountant<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">JSA/Jefferson Lab<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">757-269-5108<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
</div>
</body>
</html>