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<p class="MsoNormal">FYI<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><b>From:</b> Naeem Huque <br>
<b>Sent:</b> Tuesday, September 7, 2021 11:50 AM<br>
<b>To:</b> Shareen McCallum <mccallum@jlab.org><br>
<b>Cc:</b> Linda Stinnett <stinnett@jlab.org>; DeAnn Maddox <maddox@jlab.org>; Katherine Wilson <kwilson@jlab.org><br>
<b>Subject:</b> Re: Subcontract PO Accruals - 4th Request 20-C1137<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><span style="font-size:12.0pt;color:black">Hi Shareen,<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:12.0pt;color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:12.0pt;color:black">I apologize for the delay. I'm not aware of any amount over $60k that hasn't been invoiced/paid by August 31st. I can chat with you at 130 for some clarification if necessary.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:12.0pt;color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:12.0pt;color:black">DeAnn took over this PO from Melissa, and Katherine is the CAM for the project (not Ed). I've added them to this email<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:12.0pt;color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:12.0pt;color:black">Thanks,<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:12.0pt;color:black">Naeem<o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="color:black">From:</span></b><span style="color:black"> Shareen McCallum <<a href="mailto:mccallum@jlab.org">mccallum@jlab.org</a>><br>
<b>Sent:</b> Tuesday, September 7, 2021 11:38 AM<br>
<b>To:</b> Melissa Torres <<a href="mailto:torres@jlab.org">torres@jlab.org</a>>; Naeem Huque <<a href="mailto:huque@jlab.org">huque@jlab.org</a>><br>
<b>Cc:</b> Ed Daly <<a href="mailto:edaly@jlab.org">edaly@jlab.org</a>>; Linda Stinnett <<a href="mailto:stinnett@jlab.org">stinnett@jlab.org</a>><br>
<b>Subject:</b> FW: Subcontract PO Accruals - 4th Request 20-C1137</span> <o:p></o:p></p>
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<p class="MsoNormal"> <o:p></o:p></p>
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<p class="xmsonormal">Good Morning T.E.A.M<o:p></o:p></p>
<p class="xmsonormal"> <o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif">You are receiving this request because you are the primary, alternate or Supervisor of the person responsible for submitting accrual estimates for the Subcontract Retainage
(Accrual) Purchase Order number 20-C1137, and we have not yet received a response to prior request. The Purchase Order mentioned above currently has approximately $60K in value remaining.</span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif"> </span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif">Please provide confirmation of the work performed for the month of August so we may complete our accrual process and obtain accurate Month End reporting. I have attached the
PO Accrual Form again for your convenience. Once completed, please submit your accrual form to
</span><a href="mailto:evpo@jlab.org"><i><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:windowtext">evpo@jlab.org</span></i></a>.
<span style="font-size:12.0pt;font-family:"Arial",sans-serif"> If you have nothing to accrue for the period, please email the address provided stating you have nothing to accrue for PO# xxx-xxxxxx.<b>
</b></span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif"> </span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif">Please let me know if you have any questions regarding this request. Thanking you in advance for your assistance in this matter.
</span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif"> </span><o:p></o:p></p>
<p class="xmsonormal"> <o:p></o:p></p>
<p class="xmsonormal">Regards,<o:p></o:p></p>
<p class="xmsonormal"> <o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:12.0pt">Shareen R. McCallum</span><o:p></o:p></p>
<p class="xmsonormal">Payroll & Finance Manager<o:p></o:p></p>
<p class="xmsonormal">Jefferson Science Associates LLC<o:p></o:p></p>
<p class="xmsonormal">Phone: 757-269-7884<o:p></o:p></p>
<p class="xmsonormal">E-mail: <u><span style="color:#0563C1"><a href="mailto:mccallum@jlab.org">mccallum@jlab.org</a></span></u><o:p></o:p></p>
<p class="xmsonormal"><img border="0" width="144" height="36" style="width:1.5in;height:.375in" id="x_Picture_x0020_1" src="cid:image001.png@01D7A3CF.5F39F2F0" alt="https://www.jlab.org/div_dept/dir_off/public_affairs/logo/JLabEmailSig.png"><o:p></o:p></p>
<p class="xmsonormal"> <o:p></o:p></p>
<p class="xmsonormal"> <o:p></o:p></p>
<p class="xmsonormal"> <o:p></o:p></p>
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<p class="xmsonormal"><b>From:</b> Connie Adams <br>
<b>Sent:</b> Friday, September 3, 2021 12:02 PM<br>
<b>To:</b> Chris Perry <<a href="mailto:cperry@jlab.org">cperry@jlab.org</a>>; Gianluigi Ciovati <<a href="mailto:gciovati@jlab.org">gciovati@jlab.org</a>>; Naeem Huque <<a href="mailto:huque@jlab.org">huque@jlab.org</a>>; Katherine Wilson <<a href="mailto:kwilson@jlab.org">kwilson@jlab.org</a>>;
Sarin Philip <<a href="mailto:philip@jlab.org">philip@jlab.org</a>>; Anne-Marie Valente <<a href="mailto:valente@jlab.org">valente@jlab.org</a>><br>
<b>Cc:</b> Thomas Huratiak <<a href="mailto:huratiak@jlab.org">huratiak@jlab.org</a>>; Mitchell Laney <<a href="mailto:laney@jlab.org">laney@jlab.org</a>>; Melissa Torres <<a href="mailto:torres@jlab.org">torres@jlab.org</a>>; Ted Peshehonoff <<a href="mailto:tvp@jlab.org">tvp@jlab.org</a>>;
Shirley Yang <<a href="mailto:syang@jlab.org">syang@jlab.org</a>>; Robert Rimmer <<a href="mailto:rarimmer@jlab.org">rarimmer@jlab.org</a>>; Ed Daly <<a href="mailto:edaly@jlab.org">edaly@jlab.org</a>>; Tony Reilly <<a href="mailto:areilly@jlab.org">areilly@jlab.org</a>>;
Ken Baggett <<a href="mailto:baggett@jlab.org">baggett@jlab.org</a>>; Charlie Reece <<a href="mailto:reece@jlab.org">reece@jlab.org</a>>; Shareen McCallum <<a href="mailto:mccallum@jlab.org">mccallum@jlab.org</a>>; Connie Adams <<a href="mailto:cadams@jlab.org">cadams@jlab.org</a>><br>
<b>Subject:</b> Subcontract PO Accruals - 3rd Request<o:p></o:p></p>
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<p class="xmsonormal"> <o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#1F497D">All,
</span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#1F497D"> </span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#1F497D">You received the below request because you are the primary (To:) or alternate (cc:) person responsible for submitting accrual estimates for at least one Subcontract
Retainage (Accrual) Purchase Order. </span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#1F497D"> </span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#1F497D">Submittals were originally requested by COB Thursday, 9/02/2021, then by noon today, 9/03/2021.
<b><u>It is imperative that we receive a response by COB Today, 9/03/2021, so that needed accruals can be processed before Month End.</u></b>
</span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#1F497D"> </span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#1F497D">Please complete the Subcontract Percent Complete Form (PO Accrual Form) for
<b><i><u>work completed through August 31, 2021.</u></i></b> It is important that we receive estimated percent complete forms associated with
<b><i><u>work performed through this date for which we have a contractual obligation where an invoice has not been received and approved</u></i></b>. </span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#1F497D"> </span><o:p></o:p></p>
<p class="xmsonormal"><b><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#1F497D">Please submit your accrual form to
</span></b><a href="mailto:evpo@jlab.org"><b><i><span style="font-size:12.0pt;font-family:"Arial",sans-serif">evpo@jlab.org</span></i></b></a>.
<b><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#1F497D"> If you have nothing to accrue, please email the address provided stating you have nothing to accrue for PO# xxx-xxxxxx.
</span></b><o:p></o:p></p>
<p class="xmsonormal" style="margin-bottom:12.0pt"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#1F497D"> </span><o:p></o:p></p>
<p class="xmsonormal" style="margin-bottom:12.0pt"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#1F497D">Thanks!</span><o:p></o:p></p>
<p class="xmsonormal"><span style="color:#1F497D">Connie Adams</span><o:p></o:p></p>
<p class="xmsonormal"><span style="color:#1F497D">Financial Systems Accountant</span><o:p></o:p></p>
<p class="xmsonormal"><span style="color:#1F497D">JSA/Jefferson Lab</span><o:p></o:p></p>
<p class="xmsonormal"><span style="color:#1F497D">757-269-5108</span><o:p></o:p></p>
<p class="xmsonormal"><span style="color:#1F497D"> </span><o:p></o:p></p>
<p class="xmsonormal"><span style="color:#1F497D"> </span><o:p></o:p></p>
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<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="xmsonormal"><b>From:</b> Connie Adams <<a href="mailto:cadams@jlab.org">cadams@jlab.org</a>>
<br>
<b>Sent:</b> Thursday, September 2, 2021 5:02 PM<br>
<b>To:</b> Christopher Keith <<a href="mailto:ckeith@jlab.org">ckeith@jlab.org</a>>; Chris Perry <<a href="mailto:cperry@jlab.org">cperry@jlab.org</a>>; Gianluigi Ciovati <<a href="mailto:gciovati@jlab.org">gciovati@jlab.org</a>>; Naeem Huque <<a href="mailto:huque@jlab.org">huque@jlab.org</a>>;
Katherine Wilson <<a href="mailto:kwilson@jlab.org">kwilson@jlab.org</a>>; Matt Marchlik <<a href="mailto:marchlik@jlab.org">marchlik@jlab.org</a>>; Mike Bevins <<a href="mailto:mbevins@jlab.org">mbevins@jlab.org</a>>; Sarin Philip <<a href="mailto:philip@jlab.org">philip@jlab.org</a>>;
Peter Owen <<a href="mailto:powen@jlab.org">powen@jlab.org</a>>; Russ Fries <<a href="mailto:rfries@jlab.org">rfries@jlab.org</a>>; Christine Snetter <<a href="mailto:snetter@jlab.org">snetter@jlab.org</a>>; Alexander Somov <<a href="mailto:somov@jlab.org">somov@jlab.org</a>>;
Anne-Marie Valente <<a href="mailto:valente@jlab.org">valente@jlab.org</a>><br>
<b>Cc:</b> Joel Dolbeck <<a href="mailto:dolbeck@jlab.org">dolbeck@jlab.org</a>>; Eugene Chudakov <<a href="mailto:gen@jlab.org">gen@jlab.org</a>>; Thomas Huratiak <<a href="mailto:huratiak@jlab.org">huratiak@jlab.org</a>>; Mitchell Laney <<a href="mailto:laney@jlab.org">laney@jlab.org</a>>;
Melissa Torres <<a href="mailto:torres@jlab.org">torres@jlab.org</a>>; Shareen McCallum <<a href="mailto:mccallum@jlab.org">mccallum@jlab.org</a>>; Connie Adams <<a href="mailto:cadams@jlab.org">cadams@jlab.org</a>><br>
<b>Subject:</b> Subcontract PO Accruals - 2nd Request<o:p></o:p></p>
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<p class="xmsonormal"> <o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#1F497D">All,
</span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#1F497D"> </span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#1F497D">You received the below request because you are the primary (To:) or alternate (cc:) person responsible for submitting accrual estimates for at least one Subcontract
Retainage (Accrual) Purchase Order. </span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#1F497D"> </span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#1F497D">Submittals were requested by COB today.
<b><u>It is imperative that we receive a response by noon Friday, 9/03/2021.</u></b>
</span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#1F497D"> </span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#1F497D">Please complete the Subcontract Percent Complete Form (PO Accrual Form) for
<b><i><u>work completed through August 31, 2021.</u></i></b> It is important that we receive estimated percent complete forms associated with
<b><i><u>work performed through this date for which we have a contractual obligation where an invoice has not been received and approved</u></i></b>. </span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#1F497D"> </span><o:p></o:p></p>
<p class="xmsonormal"><b><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#1F497D">Please submit your accrual form to
</span></b><a href="mailto:evpo@jlab.org"><b><i><span style="font-size:12.0pt;font-family:"Arial",sans-serif">evpo@jlab.org</span></i></b></a>.
<b><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#1F497D"> If you have nothing to accrue, please email the address provided stating you have nothing to accrue for PO# xxx-xxxxxx.
</span></b><o:p></o:p></p>
<p class="xmsonormal" style="margin-bottom:12.0pt"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#1F497D"> </span><o:p></o:p></p>
<p class="xmsonormal" style="margin-bottom:12.0pt"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#1F497D">Thanks!</span><o:p></o:p></p>
<p class="xmsonormal"> <o:p></o:p></p>
<p class="xmsonormal"><span style="color:#1F497D">Connie Adams</span><o:p></o:p></p>
<p class="xmsonormal"><span style="color:#1F497D">Financial Systems Accountant</span><o:p></o:p></p>
<p class="xmsonormal"><span style="color:#1F497D">JSA/Jefferson Lab</span><o:p></o:p></p>
<p class="xmsonormal"><span style="color:#1F497D">757-269-5108</span><o:p></o:p></p>
<p class="xmsonormal"><span style="color:#1F497D"> </span><o:p></o:p></p>
<p class="xmsonormal"><span style="color:#1F497D"> </span><o:p></o:p></p>
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<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="xmsonormal"><b>From:</b> Connie Adams <br>
<b>Sent:</b> Tuesday, August 31, 2021 3:38 PM<br>
<b>To:</b> Christopher Keith <<a href="mailto:ckeith@jlab.org">ckeith@jlab.org</a>>; Chris Perry <<a href="mailto:cperry@JLAB.ORG">cperry@JLAB.ORG</a>>; Tanya Gaye Stewart <<a href="mailto:fraites@jlab.org">fraites@jlab.org</a>>; Gianluigi Ciovati <<a href="mailto:gciovati@jlab.org">gciovati@jlab.org</a>>;
Naeem Huque <<a href="mailto:huque@JLAB.ORG">huque@JLAB.ORG</a>>; Thomas Huratiak <<a href="mailto:huratiak@jlab.org">huratiak@jlab.org</a>>; Jiquan Guo <<a href="mailto:jguo@JLAB.ORG">jguo@JLAB.ORG</a>>; David Kashy <<a href="mailto:kashy@jlab.org">kashy@jlab.org</a>>;
Katherine Wilson <<a href="mailto:kwilson@jlab.org">kwilson@jlab.org</a>>; Matt Marchlik <<a href="mailto:marchlik@jlab.org">marchlik@jlab.org</a>>; Mike Bevins <<a href="mailto:mbevins@jlab.org">mbevins@jlab.org</a>>; Sarin Philip <<a href="mailto:philip@jlab.org">philip@jlab.org</a>>;
Peter Owen <<a href="mailto:powen@jlab.org">powen@jlab.org</a>>; Tom Renzo <<a href="mailto:renzo@JLAB.ORG">renzo@JLAB.ORG</a>>; Russ Fries <<a href="mailto:rfries@jlab.org">rfries@jlab.org</a>>; Stephen Wood <<a href="mailto:saw@jlab.org">saw@jlab.org</a>>;
Christine Snetter <<a href="mailto:snetter@jlab.org">snetter@jlab.org</a>>; Alexander Somov <<a href="mailto:somov@jlab.org">somov@jlab.org</a>>; Thilan Wijeratne <<a href="mailto:thilan@JLAB.ORG">thilan@JLAB.ORG</a>>; Melissa Torres <<a href="mailto:torres@jlab.org">torres@jlab.org</a>>;
Ted Peshehonoff <<a href="mailto:tvp@JLAB.ORG">tvp@JLAB.ORG</a>>; Anne-Marie Valente <<a href="mailto:valente@jlab.org">valente@jlab.org</a>><br>
<b>Cc:</b> Corry Smith <<a href="mailto:csmith@jlab.org">csmith@jlab.org</a>>; Joel Dolbeck <<a href="mailto:dolbeck@jlab.org">dolbeck@jlab.org</a>>; Eugene Chudakov <<a href="mailto:gen@jlab.org">gen@jlab.org</a>>; Giuseppina Tenbusch <<a href="mailto:jessie@JLAB.ORG">jessie@JLAB.ORG</a>>;
Mitchell Laney <<a href="mailto:laney@jlab.org">laney@jlab.org</a>>; Sharon Parkinson <<a href="mailto:spark@jlab.org">spark@jlab.org</a>>; Shareen McCallum <<a href="mailto:mccallum@jlab.org">mccallum@jlab.org</a>>; Matthew Krug <<a href="mailto:mkrug@JLAB.ORG">mkrug@JLAB.ORG</a>>;
Connie Adams <<a href="mailto:cadams@jlab.org">cadams@jlab.org</a>><br>
<b>Subject:</b> Subcontract PO Accruals<o:p></o:p></p>
</div>
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<p class="xmsonormal"> <o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#1F497D">All,
</span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#1F497D"> </span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#1F497D">You are receiving this message because you are the primary (To:) or alternate (cc:) person responsible for submitting accrual estimates for at least one Subcontract
Retainage (Accrual) Purchase Order. Attached you will find the listing of Subcontract Retainage (Accrual) Purchase Orders that need to be evaluated for accrual purposes. Additionally, you will find the PO Accrual Form with instructions to be completed for
your submittal. </span><o:p></o:p></p>
<p class="xmsonormal" style="margin-bottom:12.0pt"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#1F497D">
<br>
Please complete the Subcontract Percent Complete Form for <b><i><u>work completed through August 31, 202</u></i></b></span><b><i><u><span style="font-size:12.0pt;font-family:"Arial",sans-serif">1<span style="color:#1F497D">.</span></span></u></i></b><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#1F497D">
It is important that we receive estimated percent complete forms associated with
<b><i><u>work performed through this date for which we have a contractual obligation where an invoice has not been received and approved</u></i></b>.
</span><o:p></o:p></p>
<p class="xmsonormal"><b><span style="font-size:10.0pt;color:#1F497D"> </span></b><o:p></o:p></p>
<p class="xmsonormal"><b><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#1F497D">**** Please submit your accrual form to
</span></b><a href="mailto:evpo@jlab.org"><b><i><span style="font-size:12.0pt;font-family:"Arial",sans-serif">evpo@jlab.org</span></i></b></a><b><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#1F497D"> by close of business, Thursday, September
2, 202</span></b><b><span style="font-size:12.0pt;font-family:"Arial",sans-serif">1<span style="color:#1F497D">. If you have nothing to accrue, please email the address provided stating you have nothing to accrue for PO# xxx-xxxxxx. ****</span></span></b><o:p></o:p></p>
<p class="xmsonormal" style="margin-bottom:12.0pt"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#1F497D"> </span><o:p></o:p></p>
<p class="xmsonormal" style="margin-bottom:12.0pt"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#1F497D">Thanks for your help!!!</span><o:p></o:p></p>
<p class="xmsonormal"> <o:p></o:p></p>
<p class="xmsonormal"><span style="color:#1F497D">Connie Adams</span><o:p></o:p></p>
<p class="xmsonormal"><span style="color:#1F497D">Financial Systems Accountant</span><o:p></o:p></p>
<p class="xmsonormal"><span style="color:#1F497D">JSA/Jefferson Lab</span><o:p></o:p></p>
<p class="xmsonormal"><span style="color:#1F497D">757-269-5108</span><o:p></o:p></p>
<p class="xmsonormal"> <o:p></o:p></p>
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