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<span>Good Morning,</span>
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<div>There is no accrual for P.O. 20-D1427.</div>
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<div>If you have questions/comments contact Tom Huratiak or myself. I am presently away on vacation returning to work on Tuesday, September 21st.<br>
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<div>Thank you,<br>
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<span>Sarin</span> Philip</div>
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<div id="divRplyFwdMsg" dir="ltr"><font style="font-size:11pt" face="Calibri, sans-serif" color="#000000"><b>From:</b> Mitchell Laney <laney@jlab.org><br>
<b>Sent:</b> Monday, September 20, 2021 2:38 PM<br>
<b>To:</b> Chris Perry <cperry@jlab.org>; Christine Snetter <snetter@jlab.org>; Sarin Philip <philip@jlab.org>; Naeem Huque <huque@jlab.org>; Carl Zorn <zorn@jlab.org><br>
<b>Cc:</b> Melissa Torres <torres@jlab.org>; Thomas Huratiak <huratiak@jlab.org>; Connie Adams <cadams@jlab.org><br>
<b>Subject:</b> FW: Subcontract PO Accruals - FY2021 YEAR END - 2nd Request</font>
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<p class="x_MsoNormal" style="margin: 0in 0in 0.0001pt; font-size: 11pt; font-family: "Calibri", sans-serif;">
<span style="color:#1F497D">Can each of you take a moment to look at this list to see if you can get any accrual in if there is one.
</span></p>
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<span style="color:#1F497D"> </span></p>
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<span style="color:#1F497D">Thanks</span></p>
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<span style="color:#1F497D"> </span></p>
<p class="x_MsoNormal" style="margin: 0in 0in 0.0001pt; font-size: 11pt; font-family: "Calibri", sans-serif;">
<span style="color:#1F497D">Mitch</span></p>
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<span style="color:#1F497D"> </span></p>
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<b>From:</b> Mitchell Laney <<a href="mailto:laney@jlab.org">laney@jlab.org</a>> <br>
<b>Sent:</b> Friday, September 17, 2021 4:10 PM<br>
<b>To:</b> Carl Zorn <<a href="mailto:zorn@jlab.org">zorn@jlab.org</a>>; Naeem Huque <<a href="mailto:huque@jlab.org">huque@jlab.org</a>>; Chris Perry <<a href="mailto:cperry@jlab.org">cperry@jlab.org</a>>; Katherine Wilson <<a href="mailto:kwilson@jlab.org">kwilson@jlab.org</a>>;
Sarin Philip <<a href="mailto:philip@jlab.org">philip@jlab.org</a>><br>
<b>Cc:</b> Thomas Huratiak <<a href="mailto:huratiak@jlab.org">huratiak@jlab.org</a>>; DeAnn Maddox <<a href="mailto:maddox@jlab.org">maddox@jlab.org</a>>; Connie Adams <<a href="mailto:cadams@jlab.org">cadams@jlab.org</a>><br>
<b>Subject:</b> FW: Subcontract PO Accruals - FY2021 YEAR END - 2nd Request<br>
<b>Importance:</b> High</p>
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<span style="color:#1F497D">All</span></p>
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<span style="color:#1F497D"> </span></p>
<p class="x_MsoNormal" style="margin: 0in 0in 0.0001pt; font-size: 11pt; font-family: "Calibri", sans-serif;">
<span style="color:#1F497D">I have looked at the listing that Connie had sent out earlier and it seems each of you still have some accruals that need to be done. She asked for them on the 21<sup>st</sup> . Just giving you a friendly reminder.
</span></p>
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<span style="color:#1F497D"> </span></p>
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<span style="color:#1F497D">Note: you may have already sent in and I missed but generally I receive all accrual submissions as well.
</span></p>
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<span style="color:#1F497D"> </span></p>
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<span style="color:#1F497D">Mitch</span></p>
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<span style="color:#1F497D"> </span></p>
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<b>From:</b> Connie Adams <<a href="mailto:cadams@jlab.org">cadams@jlab.org</a>> <br>
<b>Sent:</b> Wednesday, September 15, 2021 9:00 AM<br>
<b>To:</b> Christopher Keith <<a href="mailto:ckeith@jlab.org">ckeith@jlab.org</a>>; Chris Perry <<a href="mailto:cperry@jlab.org">cperry@jlab.org</a>>; Tanya Gaye Stewart <<a href="mailto:fraites@jlab.org">fraites@jlab.org</a>>; Gianluigi Ciovati <<a href="mailto:gciovati@jlab.org">gciovati@jlab.org</a>>;
Naeem Huque <<a href="mailto:huque@jlab.org">huque@jlab.org</a>>; Thomas Huratiak <<a href="mailto:huratiak@jlab.org">huratiak@jlab.org</a>>; David Kashy <<a href="mailto:kashy@jlab.org">kashy@jlab.org</a>>; Katherine Wilson <<a href="mailto:kwilson@jlab.org">kwilson@jlab.org</a>>;
Matt Marchlik <<a href="mailto:marchlik@jlab.org">marchlik@jlab.org</a>>; Mike Bevins <<a href="mailto:mbevins@jlab.org">mbevins@jlab.org</a>>; Sarin Philip <<a href="mailto:philip@jlab.org">philip@jlab.org</a>>; Peter Owen <<a href="mailto:powen@jlab.org">powen@jlab.org</a>>;
Tom Renzo <<a href="mailto:renzo@jlab.org">renzo@jlab.org</a>>; Russ Fries <<a href="mailto:rfries@jlab.org">rfries@jlab.org</a>>; Stephen Wood <<a href="mailto:saw@jlab.org">saw@jlab.org</a>>; Christine Snetter <<a href="mailto:snetter@jlab.org">snetter@jlab.org</a>>;
Thilan Wijeratne <<a href="mailto:thilan@jlab.org">thilan@jlab.org</a>>; Melissa Torres <<a href="mailto:torres@jlab.org">torres@jlab.org</a>>; Ted Peshehonoff <<a href="mailto:tvp@jlab.org">tvp@jlab.org</a>>; Anne-Marie Valente <<a href="mailto:valente@jlab.org">valente@jlab.org</a>>;
Carl Zorn <<a href="mailto:zorn@jlab.org">zorn@jlab.org</a>><br>
<b>Cc:</b> Gary Cheng <<a href="mailto:cheng@jlab.org">cheng@jlab.org</a>>; Corry Smith <<a href="mailto:csmith@jlab.org">csmith@jlab.org</a>>; Joel Dolbeck <<a href="mailto:dolbeck@jlab.org">dolbeck@jlab.org</a>>; Mitchell Laney <<a href="mailto:laney@jlab.org">laney@jlab.org</a>>;
DeAnn Maddox <<a href="mailto:maddox@jlab.org">maddox@jlab.org</a>>; Shareen McCallum <<a href="mailto:mccallum@jlab.org">mccallum@jlab.org</a>>; Connie Adams <<a href="mailto:cadams@jlab.org">cadams@jlab.org</a>><br>
<b>Subject:</b> Subcontract PO Accruals - FY2021 YEAR END - 2nd Request<br>
<b>Importance:</b> High</p>
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<span style="font-size:12.0pt; font-family:"Arial",sans-serif; color:#1F497D">All,
</span></p>
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<span style="font-size:12.0pt; font-family:"Arial",sans-serif; color:#1F497D"> </span></p>
<p class="x_MsoNormal" style="margin: 0in 0in 0.0001pt; font-size: 11pt; font-family: "Calibri", sans-serif;">
<span style="font-size:12.0pt; font-family:"Arial",sans-serif; color:#1F497D">You are receiving this message because you are the primary (To:) or alternate (cc:) person responsible for submitting accrual estimates for at least one Subcontract Retainage (Accrual)
Purchase Order. Attached you will find the listing of Subcontract Retainage (Accrual) Purchase Orders that need to be evaluated for accrual purposes. Additionally, you will find the PO Accrual Form with instructions to be completed for your submittal.
</span></p>
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</p>
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<b><u><span style="font-size:12.0pt; font-family:"Arial",sans-serif">This is the Year End accruals where we have a very short window for completing this processing. It is imperative that you forward September 202<span style="color:#1F497D">1</span> accruals
promptly.</span></u></b></p>
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<b><u><span style="font-size:12.0pt; font-family:"Arial",sans-serif"><span style="text-decoration:none"> </span></span></u></b></p>
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<span style="font-size:12.0pt; font-family:"Arial",sans-serif; color:#1F497D"> <br>
Please complete the Subcontract Percent Complete Form for <b><i><u>estimated work completed through
</u></i></b></span><b><i><u><span style="font-size:12.0pt; font-family:"Arial",sans-serif">September<span style="color:#1F497D"> 3</span>0<span style="color:#1F497D">, 2021.</span></span></u></i></b><span style="font-size:12.0pt; font-family:"Arial",sans-serif; color:#1F497D">
It is important that we receive estimated percent complete forms associated with the
<b><i><u>estimated work performed through this date for which we have a contractual obligation where an invoice has not been received and approved</u></i></b>. Accruals are due by Tuesday, September 21, 2021, but we are pushing to have them completed early
to avoid last minute delays and requesting they be completed if possible by Friday, September 17, 2021.
</span><b><span style="font-size:12.0pt; font-family:"Times New Roman",serif"></span></b></p>
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<b><span style="font-size:10.0pt; color:#1F497D"> </span></b></p>
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<b><span style="font-size:12.0pt; font-family:"Arial",sans-serif; color:#1F497D">**** Please submit your accrual form to
</span></b><a href="mailto:evpo@jlab.org"><b><i><span style="font-size:12.0pt; font-family:"Arial",sans-serif">evpo@jlab.org</span></i></b></a><b><span style="font-size:12.0pt; font-family:"Arial",sans-serif; color:#1F497D"> by close of business, Friday, September
17, 2021. If you have nothing to accrue, please email the address provided stating you have nothing to accrue for PO# xxx-xxxxxx. We will send out reminders COB, September 15, 2021 and Tuesday, September 21, 2021.****</span></b><span style="font-size:12.0pt; font-family:"Arial",sans-serif"></span></p>
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<span style="font-size:12.0pt; font-family:"Arial",sans-serif; color:#1F497D"> </span></p>
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<span style="font-size:12.0pt; font-family:"Arial",sans-serif; color:#1F497D">Thanks for your help!!!</span></p>
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<span style="color:#1F497D"> </span></p>
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<span style="color:#1F497D">Connie Adams</span></p>
<p class="x_MsoNormal" style="margin: 0in 0in 0.0001pt; font-size: 11pt; font-family: "Calibri", sans-serif;">
<span style="color:#1F497D">Financial Systems Accountant</span></p>
<p class="x_MsoNormal" style="margin: 0in 0in 0.0001pt; font-size: 11pt; font-family: "Calibri", sans-serif;">
<span style="color:#1F497D">Jefferson Science Associates LLC/Jefferson Lab</span></p>
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<span style="color:#1F497D">E-mail: <a href="mailto:cadams@jlab.org">cadams@jlab.org</a></span></p>
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<span style="color:#1F497D">757-269-5108</span></p>
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<span style="color:#1F497D"> </span></p>
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<b>From:</b> Connie Adams <<a href="mailto:cadams@jlab.org">cadams@jlab.org</a>> <br>
<b>Sent:</b> Wednesday, September 8, 2021 10:30 AM<br>
<b>To:</b> Christopher Keith <<a href="mailto:ckeith@jlab.org">ckeith@jlab.org</a>>; Chris Perry <<a href="mailto:cperry@jlab.org">cperry@jlab.org</a>>; Tanya Gaye Stewart <<a href="mailto:fraites@jlab.org">fraites@jlab.org</a>>; Gianluigi Ciovati <<a href="mailto:gciovati@jlab.org">gciovati@jlab.org</a>>;
Naeem Huque <<a href="mailto:huque@jlab.org">huque@jlab.org</a>>; Thomas Huratiak <<a href="mailto:huratiak@jlab.org">huratiak@jlab.org</a>>; Jiquan Guo <<a href="mailto:jguo@jlab.org">jguo@jlab.org</a>>; David Kashy <<a href="mailto:kashy@jlab.org">kashy@jlab.org</a>>;
Katherine Wilson <<a href="mailto:kwilson@jlab.org">kwilson@jlab.org</a>>; Matt Marchlik <<a href="mailto:marchlik@jlab.org">marchlik@jlab.org</a>>; Mike Bevins <<a href="mailto:mbevins@jlab.org">mbevins@jlab.org</a>>; Rick Nelson <<a href="mailto:nelson@jlab.org">nelson@jlab.org</a>>;
Sarin Philip <<a href="mailto:philip@jlab.org">philip@jlab.org</a>>; Peter Owen <<a href="mailto:powen@jlab.org">powen@jlab.org</a>>; Tom Renzo <<a href="mailto:renzo@jlab.org">renzo@jlab.org</a>>; Russ Fries <<a href="mailto:rfries@jlab.org">rfries@jlab.org</a>>;
Stephen Wood <<a href="mailto:saw@jlab.org">saw@jlab.org</a>>; Christine Snetter <<a href="mailto:snetter@jlab.org">snetter@jlab.org</a>>; Alexander Somov <<a href="mailto:somov@jlab.org">somov@jlab.org</a>>; Thilan Wijeratne <<a href="mailto:thilan@jlab.org">thilan@jlab.org</a>>;
Melissa Torres <<a href="mailto:torres@jlab.org">torres@jlab.org</a>>; Ted Peshehonoff <<a href="mailto:tvp@jlab.org">tvp@jlab.org</a>>; Anne-Marie Valente <<a href="mailto:valente@jlab.org">valente@jlab.org</a>>; Celia Whitlatch <<a href="mailto:whitlatc@jlab.org">whitlatc@jlab.org</a>>;
Carl Zorn <<a href="mailto:zorn@jlab.org">zorn@jlab.org</a>><br>
<b>Cc:</b> Gary Cheng <<a href="mailto:cheng@jlab.org">cheng@jlab.org</a>>; Corry Smith <<a href="mailto:csmith@jlab.org">csmith@jlab.org</a>>; Joel Dolbeck <<a href="mailto:dolbeck@jlab.org">dolbeck@jlab.org</a>>; Eugene Chudakov <<a href="mailto:gen@jlab.org">gen@jlab.org</a>>;
Giuseppina Tenbusch <<a href="mailto:jessie@jlab.org">jessie@jlab.org</a>>; Mitchell Laney <<a href="mailto:laney@jlab.org">laney@jlab.org</a>>; Sharon Parkinson <<a href="mailto:spark@jlab.org">spark@jlab.org</a>>; Shareen McCallum <<a href="mailto:mccallum@jlab.org">mccallum@jlab.org</a>>;
Connie Adams <<a href="mailto:cadams@jlab.org">cadams@jlab.org</a>><br>
<b>Subject:</b> Subcontract PO Accruals - FY2021 YEAR END<br>
<b>Importance:</b> High</p>
</div>
</div>
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</p>
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<span style="font-size:12.0pt; font-family:"Arial",sans-serif; color:#1F497D">All,
</span></p>
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<span style="font-size:12.0pt; font-family:"Arial",sans-serif; color:#1F497D"> </span></p>
<p class="x_MsoNormal" style="margin: 0in 0in 0.0001pt; font-size: 11pt; font-family: "Calibri", sans-serif;">
<span style="font-size:12.0pt; font-family:"Arial",sans-serif; color:#1F497D">You are receiving this message because you are the primary (To:) or alternate (cc:) person responsible for submitting accrual estimates for at least one Subcontract Retainage (Accrual)
Purchase Order. Attached you will find the listing of Subcontract Retainage (Accrual) Purchase Orders that need to be evaluated for accrual purposes. Additionally, you will find the PO Accrual Form with instructions to be completed for your submittal.
</span></p>
<p class="x_MsoNormal" style="margin: 0in 0in 0.0001pt; font-size: 11pt; font-family: "Calibri", sans-serif;">
</p>
<p class="x_MsoNormal" style="margin: 0in 0in 0.0001pt; font-size: 11pt; font-family: "Calibri", sans-serif;">
<b><u><span style="font-size:12.0pt; font-family:"Arial",sans-serif">This is the Year End accruals where we have a very short window for completing this processing. It is imperative that you forward September 202<span style="color:#1F497D">1</span> accruals
promptly.</span></u></b></p>
<p class="x_MsoNormal" style="margin: 0in 0in 0.0001pt; font-size: 11pt; font-family: "Calibri", sans-serif;">
<b><u><span style="font-size:12.0pt; font-family:"Arial",sans-serif"><span style="text-decoration:none"> </span></span></u></b></p>
<p class="x_MsoNormal" style="margin: 0in 0in 0.0001pt; font-size: 11pt; font-family: "Calibri", sans-serif;margin-bottom:12.0pt">
<span style="font-size:12.0pt; font-family:"Arial",sans-serif; color:#1F497D"> <br>
Please complete the Subcontract Percent Complete Form for <b><i><u>estimated work completed through
</u></i></b></span><b><i><u><span style="font-size:12.0pt; font-family:"Arial",sans-serif">September<span style="color:#1F497D"> 3</span>0<span style="color:#1F497D">, 2021.</span></span></u></i></b><span style="font-size:12.0pt; font-family:"Arial",sans-serif; color:#1F497D">
It is important that we receive estimated percent complete forms associated with the
<b><i><u>estimated work performed through this date for which we have a contractual obligation where an invoice has not been received and approved</u></i></b>. Accruals are due by Tuesday, September 21, 2021, but we are pushing to have them completed early
to avoid last minute delays and requesting they be completed if possible by Friday, September 17, 2021.
</span><b><span style="font-size:12.0pt; font-family:"Times New Roman",serif"></span></b></p>
<p class="x_MsoNormal" style="margin: 0in 0in 0.0001pt; font-size: 11pt; font-family: "Calibri", sans-serif;">
<b><span style="font-size:10.0pt; color:#1F497D"> </span></b></p>
<p class="x_MsoNormal" style="margin: 0in 0in 0.0001pt; font-size: 11pt; font-family: "Calibri", sans-serif;">
<b><span style="font-size:12.0pt; font-family:"Arial",sans-serif; color:#1F497D">**** Please submit your accrual form to
</span></b><a href="mailto:evpo@jlab.org"><b><i><span style="font-size:12.0pt; font-family:"Arial",sans-serif">evpo@jlab.org</span></i></b></a><b><span style="font-size:12.0pt; font-family:"Arial",sans-serif; color:#1F497D"> by close of business, Friday, September
17, 2021. If you have nothing to accrue, please email the address provided stating you have nothing to accrue for PO# xxx-xxxxxx. We will send out reminders COB, September 15, 2021 and Tuesday, September 21, 2021.****</span></b><span style="font-size:12.0pt; font-family:"Arial",sans-serif"></span></p>
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<span style="font-size:12.0pt; font-family:"Arial",sans-serif; color:#1F497D">Thanks for your help!!!</span></p>
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<span style="color:#1F497D">Connie Adams</span></p>
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<span style="color:#1F497D">Financial Systems Accountant</span></p>
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<span style="color:#1F497D">Jefferson Science Associates LLC/Jefferson Lab</span></p>
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E-mail: <a href="mailto:cadams@jlab.org">cadams@jlab.org</a><span style="color:#1F497D"></span></p>
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<span style="color:#1F497D">757-269-5108</span></p>
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