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<p class="MsoNormal">Friday, February 3, 2023<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Hi Connie. Unfortunately, I still have *<b>not</b>* heard from Stony Brook University on the latest January 2023 invoice requested for contract 21-C1176.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">I have looked over the last few invoices from Stony Brook and I am going to estimate a monthly accrual of $15,000.00.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Enclosed is my estimated accrual for PO 21-C1176. Once I get the actual invoice, I will send you a corrected version.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">All the best,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">………..Carl<o:p></o:p></p>
<p class="MsoNormal"><a href="mailto:zorn@jlab.org">zorn@jlab.org</a><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">»»»»»»»»»»»»»»»»»»»»»»»»<o:p></o:p></p>
<div style="border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal" style="margin-bottom:12.0pt"><b><span style="font-size:12.0pt;color:black">From:
</span></b><span style="font-size:12.0pt;color:black">Connie Adams <cadams@jlab.org><br>
<b>Date: </b>Thursday, February 2, 2023 at 5:01 PM<br>
<b>To: </b>Buddy Carlton <carltonb@jlab.org>, Corry Smith <csmith@jlab.org>, Gianluigi Ciovati <gciovati@jlab.org>, Eugene Chudakov <gen@jlab.org>, Naeem Huque <huque@jlab.org>, Jason Willoughby <jasonw@jlab.org>, Jiquan Guo <jguo@jlab.org>, Russ Fries <rfries@jlab.org>,
John Riesbeck <riesbeck@jlab.org>, Patrizia Rossi <rossi@jlab.org>, Shirley Yang <syang@jlab.org>, Carl Zorn <zorn@jlab.org><br>
<b>Cc: </b>Jonathan Creel <creel@jlab.org>, Joel Dolbeck <dolbeck@jlab.org>, Giuseppina Tenbusch <jessie@jlab.org>, James Fast <jfast@jlab.org>, John Wieliczko <johnw@jlab.org>, Todd Kujawa <kujawa@jlab.org>, Mitchell Laney <laney@jlab.org>, DeAnn Maddox <maddox@jlab.org>,
Scott Bentivegna <scottb@jlab.org>, Sherry Thomas <sthomas@jlab.org>, Denise Leary-Stith <greene@jlab.org>, Thomas Huratiak <huratiak@jlab.org>, Carolyn Stepney <stepney@jlab.org>, Syed Jamil <sjamil@jlab.org>, Brittany Tolbert <tolbert@jlab.org>, Sharon Williams
<swill@jlab.org>, Charlie Kim <ckim@jlab.org>, Melissa Torres <torres@jlab.org>, Shareen McCallum <mccallum@jlab.org>, Connie Adams <cadams@jlab.org><br>
<b>Subject: </b>Subcontract PO Accruals - 2nd Request<o:p></o:p></span></p>
</div>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#1F497D">All,
</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#1F497D"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#1F497D">You received the below request because you are the primary (To:) or alternate (cc:) person responsible for submitting accrual estimates for at least one Subcontract
Retainage (Accrual) Purchase Order. </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#1F497D"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#1F497D">Submittals were requested by COB today.
<b><u>It is imperative that we receive a response by noon Friday, 2/03/2023.</u></b>
</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#1F497D"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#1F497D">Please complete the Subcontract Percent Complete Form (PO Accrual Form) for
<b><i><u>work completed through January 31, 2023.</u></i></b> It is important that we receive estimated percent complete forms associated with
<b><i><u>work performed through this date for which we have a contractual obligation where an invoice has not been received and approved</u></i></b>. </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#1F497D"> </span><o:p></o:p></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#1F497D">Please submit your accrual form to
</span></b><a href="mailto:evpo@jlab.org"><b><i><span style="font-size:12.0pt;font-family:"Arial",sans-serif">evpo@jlab.org</span></i></b></a>.
<b><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#1F497D"> If you have nothing to accrue, please email
<a href="mailto:evpo@jlab.org">evpo@jlab.org</a> stating you have nothing to accrue for PO# xxx-xxxxxx. ****</span></b><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#1F497D"> </span><o:p></o:p></p>
<p class="MsoNormal" style="margin-bottom:12.0pt"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#1F497D">Thanks!</span><o:p></o:p></p>
<p class="MsoNormal"><span style="color:#1F497D"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="color:#1F497D"> </span><o:p></o:p></p>
<div>
<p class="MsoNormal"><span style="color:#1F497D">Connie Adams</span><o:p></o:p></p>
<p class="MsoNormal"><span style="color:#1F497D">Financial Systems Accountant</span><o:p></o:p></p>
<p class="MsoNormal"><span style="color:#1F497D">Jefferson Science Associates LLC/Jefferson Lab</span><o:p></o:p></p>
<p class="MsoNormal"><span style="color:#1F497D">E-mail: cadams@jlab.org</span><o:p></o:p></p>
<p class="MsoNormal"><span style="color:#1F497D">757-269-5108</span><o:p></o:p></p>
</div>
<p class="MsoNormal"><span style="color:#1F497D"> </span><o:p></o:p></p>
<div>
<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b>From:</b> Connie Adams <br>
<b>Sent:</b> Tuesday, January 31, 2023 5:00 PM<br>
<b>To:</b> Buddy Carlton <carltonb@jlab.org>; Gary Cheng <cheng@jlab.org>; Corry Smith <csmith@jlab.org>; Phillip Dobrenz <dobrenz@jlab.org>; Tanya Gaye Stewart <fraites@jlab.org>; Gianluigi Ciovati <gciovati@jlab.org>; Eugene Chudakov <gen@jlab.org>; Probir
Ghoshal <ghoshal@JLAB.ORG>; Curt Hovater <hovater@jlab.org>; Naeem Huque <huque@JLAB.ORG>; Thomas Huratiak <huratiak@jlab.org>; Jason Willoughby <jasonw@jlab.org>; James Fast <jfast@jlab.org>; Jiquan Guo <jguo@JLAB.ORG>; Johnathon Huff <jhuff@jlab.org>; Onish
Kumar <okumar@JLAB.ORG>; Peter Owen <powen@jlab.org>; Eric Sun <qsun@jlab.org>; Tom Renzo <renzo@JLAB.ORG>; Russ Fries <rfries@jlab.org>; John Riesbeck <riesbeck@jlab.org>; Patrizia Rossi <rossi@jlab.org>; Stephen Wood <saw@jlab.org>; Christine Snetter <snetter@jlab.org>;
Alexander Somov <somov@jlab.org>; Shirley Yang <syang@JLAB.ORG>; Thilan Wijeratne <thilan@JLAB.ORG>; Anne-Marie Valente <valente@jlab.org>; William Baumgartner <wbaum@jlab.org>; Michelle Oast <weinmann@jlab.org>; Mark Wissmann <wissmann@jlab.org>; Carl Zorn
<zorn@jlab.org><br>
<b>Cc:</b> Jonathan Creel <creel@jlab.org>; Joel Dolbeck <dolbeck@jlab.org>; Giuseppina Tenbusch <jessie@JLAB.ORG>; John Wieliczko <johnw@jlab.org>; Todd Kujawa <kujawa@jlab.org>; Katherine Wilson <kwilson@jlab.org>; Mitchell Laney <laney@jlab.org>; DeAnn Maddox
<maddox@jlab.org>; Michele Solaroli <msolarol@jlab.org>; Sarin Philip <philip@jlab.org>; Scott Bentivegna <scottb@jlab.org>; Sherry Thomas <sthomas@jlab.org>; Melissa Torres <torres@jlab.org>; Xavier Gomez <xgomez@jlab.org>; Shareen McCallum <mccallum@jlab.org>;
Connie Adams <cadams@jlab.org><br>
<b>Subject:</b> Subcontract PO Accruals<o:p></o:p></p>
</div>
</div>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#1F497D">All,
</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#1F497D"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#1F497D">You are receiving this message because you are the primary (To:) or alternate (cc:) person responsible for submitting accrual estimates for at least one Subcontract
Retainage (Accrual) Purchase Order. Attached you will find the listing of Subcontract Retainage (Accrual) Purchase Orders that need to be evaluated for accrual purposes. Additionally, you will find the PO Accrual Form with instructions to be completed for
your submittal. </span><o:p></o:p></p>
<p class="MsoNormal" style="margin-bottom:12.0pt"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#1F497D">
<br>
Please complete the Subcontract Percent Complete Form for <b><i><u>work completed through January 31, 2023.</u></i></b> It is important that we receive estimated percent complete forms associated with
<b><i><u>work performed through this date for which we have a contractual obligation where an invoice has not been received and approved</u></i></b>.
</span><o:p></o:p></p>
<p class="MsoNormal"><b><span style="font-size:10.0pt;color:#1F497D"> </span></b><o:p></o:p></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#1F497D">**** Please submit your accrual form to
</span></b><a href="mailto:evpo@jlab.org"><b><i><span style="font-size:12.0pt;font-family:"Arial",sans-serif">evpo@jlab.org</span></i></b></a><b><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#1F497D"> by close of business, Thursday, February
2, 2023</span></b><b><span style="font-size:12.0pt;font-family:"Arial",sans-serif">. If you have nothing to accrue, please email
</span></b><a href="mailto:evpo@jlab.org"><b><i><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:windowtext">evpo@jlab.org</span></i></b></a><b><span style="font-size:12.0pt;font-family:"Arial",sans-serif"> stating you have nothing to accrue
for PO# xxx-xxxxxx. ****</span></b><o:p></o:p></p>
<p class="MsoNormal" style="margin-bottom:12.0pt"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#1F497D"> </span><o:p></o:p></p>
<p class="MsoNormal" style="margin-bottom:12.0pt"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#1F497D">Thanks for your help!!!</span><o:p></o:p></p>
<p class="MsoNormal" style="margin-bottom:12.0pt"><span style="color:#1F497D"> </span><o:p></o:p></p>
<div>
<p class="MsoNormal"><span style="color:#1F497D">Connie Adams</span><o:p></o:p></p>
<p class="MsoNormal"><span style="color:#1F497D">Financial Systems Accountant</span><o:p></o:p></p>
<p class="MsoNormal"><span style="color:#1F497D">Jefferson Science Associates LLC/Jefferson Lab</span><o:p></o:p></p>
<p class="MsoNormal"><span style="color:#1F497D">E-mail: </span><a href="mailto:cadams@jlab.org">cadams@jlab.org</a><o:p></o:p></p>
<p class="MsoNormal"><span style="color:#1F497D">757-269-5108</span><o:p></o:p></p>
</div>
<p class="MsoNormal"><span style="color:#1F497D"> </span><o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
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