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There is nothing to accrue for PO 21-D1483</div>
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<br>
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Eugene</div>
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<br>
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<div id="divRplyFwdMsg" dir="ltr"><font face="Calibri, sans-serif" style="font-size:11pt" color="#000000"><b>From:</b> Shareen McCallum <mccallum@jlab.org><br>
<b>Sent:</b> Tuesday, September 26, 2023 3:39 PM<br>
<b>To:</b> Ed Daly <edaly@jlab.org>; Eugene Chudakov <gen@jlab.org><br>
<b>Cc:</b> Tori Hundley <hundley@jlab.org>; Stuart Henderson <stuart@jlab.org>; Cynthia (Thia) Keppel <keppel@jlab.org>; Johnathon Huff <jhuff@jlab.org>; Charlotte Cepello <cepello@jlab.org>; Charlie Kim <ckim@jlab.org>; Brittany Tolbert <tolbert@jlab.org><br>
<b>Subject:</b> FW: FY2023 YEAR END - *****4th and FINAL Request*****</font>
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<p class="x_MsoNormal"><span style="font-size:12.0pt; font-family:"Arial",sans-serif">Good afternoon TEAM,</span></p>
<p class="x_MsoNormal"><span style="font-size:12.0pt; font-family:"Arial",sans-serif"> </span></p>
<p class="x_MsoNormal"> </p>
<p class="x_MsoNormal"><span style="font-size:12.0pt; font-family:"Arial",sans-serif">You are receiving this request because you are the primary, alternate or supervisor of the person responsible for submitting accrual estimates for the Subcontract Retainage
(Accrual) Purchase Orders and we have yet to receive a response to our THREE prior requests.
</span></p>
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<p class="x_MsoNormal"><span style="font-size:12.0pt; font-family:"Arial",sans-serif">Please provide confirmation of the work performed for the month of
<span style="color:#0070C0">September</span> so we may complete our accrual process and obtain accurate Year End reporting. I have attached the PO Accrual Form again for your convenience. Once completed, please submit your accrual form to
</span><a href="mailto:evpo@jlab.org"><i><span style="font-size:12.0pt; font-family:"Arial",sans-serif">evpo@jlab.org</span></i></a>.
<span style="font-size:12.0pt; font-family:"Arial",sans-serif"> If you have nothing to accrue for the period, please email the address provided stating you have nothing to accrue for PO# xxx-xxxxxx.<b>
<span style="color:red">If a reply is not received by 5pm today, September 26, <u>
NO ACCRUAL</u> will be recorded.</span></b></span></p>
<p class="x_MsoNormal"><span style="font-size:12.0pt; font-family:"Arial",sans-serif; color:red"> </span></p>
<p class="x_MsoNormal"><span style="font-size:12.0pt; font-family:"Arial",sans-serif">Please let me know if you have any questions regarding this request. Thanking you in advance for your assistance in this matter.</span></p>
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<p class="x_MsoNormal">Warmest Regards,</p>
<p class="x_MsoNormal">Shareen R. McCallum</p>
<p class="x_MsoNormal">Payroll & Finance Manager</p>
<p class="x_MsoNormal">Jefferson Science Associates LLC</p>
<p class="x_MsoNormal">Phone: 757-269-7884</p>
<p class="x_MsoNormal">E-mail: <u><span style="color:#0563C1"><a href="mailto:mccallum@jlab.org"><span style="color:#0563C1">mccallum@jlab.org</span></a></span></u></p>
<p class="x_MsoNormal">Payroll Website: <a href="https://www.jlab.org/finance/payroll">
<span style="color:#0563C1">https://www.jlab.org/finance/payroll</span></a><u><span style="color:#0563C1"></span></u></p>
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<p class="x_MsoNormal"><b>From:</b> Tori Hundley <hundley@jlab.org> <br>
<b>Sent:</b> Wednesday, September 20, 2023 7:09 AM<br>
<b>To:</b> Charlie Kim <ckim@jlab.org>; Ed Daly <edaly@jlab.org>; Steve Benson <felman@jlab.org>; Gianluigi Ciovati <gciovati@jlab.org>; Eugene Chudakov <gen@jlab.org>; Alexander Somov <somov@jlab.org>; Anne-Marie Valente <valente@jlab.org><br>
<b>Cc:</b> Giuseppina Tenbusch <jessie@jlab.org>; Mitchell Laney <laney@jlab.org>; Stuart Henderson <stuart@jlab.org>; Todd Satogata <satogata@jlab.org>; Rongli Geng <geng@jlab.org>; Johnathon Huff <jhuff@jlab.org>; Gail Frayne <lucento@jlab.org>; Shareen McCallum
<mccallum@jlab.org>; Connie Adams <cadams@jlab.org>; Tori Hundley <hundley@jlab.org><br>
<b>Subject:</b> FY2023 YEAR END - 3rd Reminder <br>
<b>Importance:</b> High</p>
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<p class="x_contentpasted0"><span style="font-size:12.0pt; color:black"> All,</span></p>
<p class="x_contentpasted0"><span style="font-size:12.0pt; color:black"> </span></p>
<p class="x_contentpasted0"><span style="font-size:12.0pt; color:black">You are receiving this message because you are the primary (To:) or alternate (cc:) person responsible for submitting accrual estimates for at least one Subcontract Retainage (Accrual)
Purchase Order. Attached you will find the listing of Subcontract Retainage (Accrual) Purchase Orders that need to be evaluated for accrual purposes. Additionally, you will find the PO Accrual Form with instructions to be completed for your submittal. </span></p>
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<p><strong><u><span style="font-size:12.0pt; font-family:"Calibri",sans-serif; color:black">Submittals were originally requested by Friday, 9/15/2023 with the final request by COB, Tuesday, 9/19/2023. It is imperative that you forward September 2023 accruals
ASAP.</span></u></strong><span style="font-size:12.0pt; color:black"></span></p>
<p><strong><u><span style="font-size:12.0pt; font-family:"Calibri",sans-serif; color:black"> </span></u></strong><span style="font-size:12.0pt; color:black"></span></p>
<p class="x_contentpasted0"><span style="font-size:12.0pt; color:black"> <br>
Please complete the Subcontract Percent Complete Form for <strong><i><u><span style="font-family:"Calibri",sans-serif">estimated work completed through September 30, 2023.</span></u></i></strong> It is important that we receive estimated percent complete forms
associated with the <strong><i><u><span style="font-family:"Calibri",sans-serif">estimated work performed through this date for which we have a contractual obligation where an invoice has not been received and approved</span></u></i></strong>. Accruals are
due as we are pushing to have them completed early to avoid last minute. </span></p>
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<p><strong><span style="font-size:12.0pt; font-family:"Calibri",sans-serif; color:black">**** Please submit your accrual form to </span></strong><span style="font-size:12.0pt; color:black"><a href="mailto:evpo@jlab.org" title="mailto:evpo@jlab.org"><strong><i><span style="font-family:"Calibri",sans-serif">evpo@jlab.org</span></i></strong></a><strong><span style="font-family:"Calibri",sans-serif">
by close of business, Wednesday, September 20, 2023. If you have nothing to accrue, please email the address provided stating you have nothing to accrue for PO# xxx-xxxxxx.</span></strong></span></p>
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<p style="background:white"><span style="color:#201F1E">Regards,</span></p>
<p style="background:white; text-align:start"><span style="color:#201F1E">Tori S. Hundley</span></p>
<p style="background:white; text-align:start"><span style="color:#201F1E">Payroll & Finance Accountant</span></p>
<p style="background:white; text-align:start"><span style="color:#201F1E">Jefferson Science Associates LLC</span></p>
<p style="background:white; text-align:start"><span style="color:#201F1E">757-269-6609</span></p>
<p style="background:white; text-align:start"><span style="color:#201F1E">E-mail: </span><u><span style="color:#0563C1"><a href="mailto:mccallum@jlab.org">hundley@jlab.org</a></span></u><span style="color:#201F1E"></span></p>
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