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<div class="elementToProof"><span style="font-family: Aptos, Aptos_EmbeddedFont, Aptos_MSFontService, Calibri, Helvetica, sans-serif; font-size: 12pt; color: rgb(0, 0, 0);">Nothing to accrue for PO# 24-C0013-0</span></div>
<div class="elementToProof"><span style="font-family: Aptos, Aptos_EmbeddedFont, Aptos_MSFontService, Calibri, Helvetica, sans-serif; font-size: 12pt; color: rgb(0, 0, 0);"> If a reply is not received by
</span><span style="font-family: Aptos, Aptos_EmbeddedFont, Aptos_MSFontService, Calibri, Helvetica, sans-serif; font-size: 12pt; color: rgb(237, 92, 87);"><b><u>11 am tomorrow, January 26, 2024</u></b></span><span style="font-family: Aptos, Aptos_EmbeddedFont, Aptos_MSFontService, Calibri, Helvetica, sans-serif; font-size: 12pt; color: rgb(0, 0, 0);">,
<b>NO ACCRUAL</b> will be recorded.</span></div>
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<div><span style="font-family: Aptos, Aptos_EmbeddedFont, Aptos_MSFontService, Calibri, Helvetica, sans-serif; font-size: 11pt; color: rgb(0, 0, 0);">--<br>
Bert Metzger<br>
Physics Engineering Division<br>
757-269-7864<br>
<br>
Thomas Jefferson National Accelerator Facility<br>
12000 Jefferson Avenue<br>
Newport News, VA 23606<br>
<a href="http://www.jlab.org" target="_blank" rel="noopener noreferrer" data-auth="NotApplicable" data-linkindex="0" data-ogsc="">www.jlab.org</a><br>
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<div dir="ltr" id="divRplyFwdMsg"><span style="font-family: Calibri, sans-serif; font-size: 11pt; color: rgb(0, 0, 0);"><b>From:</b> Tori Hundley <hundley@jlab.org><br>
<b>Sent:</b> Thursday, January 25, 2024 5:03 PM<br>
<b>To:</b> Connor Clark <cclark@jlab.org>; Cedric Jackson <cedric@jlab.org>; Gianluigi Ciovati <gciovati@jlab.org>; Eugene Chudakov <gen@jlab.org>; Haipeng Wang <haipeng@jlab.org>; Hope Powell <hope@jlab.org>; Giuseppina Tenbusch <jessie@jlab.org>; Maynard
Brown <maynardb@jlab.org>; Bert Metzger <metzger@jlab.org>; Michele Khasidis <michele@jlab.org>; Tom Renzo <renzo@jlab.org>; Russ Fries <rfries@jlab.org><br>
<b>Cc:</b> Connor Clark <cclark@jlab.org>; Corry Smith <csmith@jlab.org>; Joel Dolbeck <dolbeck@jlab.org>; Eden Evans <eaevans@jlab.org>; Johnathon Huff <jhuff@jlab.org>; Gail Frayne <lucento@jlab.org>; Shareen McCallum <mccallum@jlab.org>; Connie Adams <cadams@jlab.org>;
Tori Hundley <hundley@jlab.org><br>
<b>Subject:</b> Fw: Subcontract PO Accruals - 3rd and FINAL</span>
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</div>
<div style="direction: ltr;"><span style="font-family: Aptos, Aptos_EmbeddedFont, Aptos_MSFontService, Calibri, Helvetica, sans-serif; font-size: 12pt; color: rgb(0, 0, 0);">Good Afternoon, </span></div>
<div style="direction: ltr;"><span style="font-family: Aptos, Aptos_EmbeddedFont, Aptos_MSFontService, Calibri, Helvetica, sans-serif; font-size: 12pt; color: rgb(0, 0, 0);"><br>
</span></div>
<div style="direction: ltr;"><span style="font-family: Aptos, Aptos_EmbeddedFont, Aptos_MSFontService, Calibri, Helvetica, sans-serif; font-size: 12pt; color: rgb(0, 0, 0);">You are receiving this request because you are the primary, alternate or supervisor
of the person responsible for submitting accrual estimates for the Subcontract Retainage (Accrual) Purchase Orders and we have yet to receive a response to our
<b><u>TWO prior requests</u></b>. </span></div>
<div style="direction: ltr;"><span style="font-family: Aptos, Aptos_EmbeddedFont, Aptos_MSFontService, Calibri, Helvetica, sans-serif; font-size: 12pt; color: rgb(0, 0, 0);"><br>
</span></div>
<div style="direction: ltr;"><span style="font-family: Aptos, Aptos_EmbeddedFont, Aptos_MSFontService, Calibri, Helvetica, sans-serif; font-size: 12pt; color: rgb(0, 0, 0);">Please provide confirmation of the work performed through
</span><span style="font-family: Aptos, Aptos_EmbeddedFont, Aptos_MSFontService, Calibri, Helvetica, sans-serif; font-size: 12pt; color: rgb(237, 92, 87);"><b><u>January 29, 2024</u></b></span><span style="font-family: Aptos, Aptos_EmbeddedFont, Aptos_MSFontService, Calibri, Helvetica, sans-serif; font-size: 12pt; color: rgb(0, 0, 0);">
(month end close date) so we may complete our accrual process and obtain accurate Month End reporting. I have attached the PO Accrual Form again for your convenience. Once completed, please submit your accrual form to
</span><span style="font-family: Aptos, Aptos_EmbeddedFont, Aptos_MSFontService, Calibri, Helvetica, sans-serif; font-size: 12pt; color: rgb(23, 78, 134);"><b><u>evpo@jlab.org.</u></b></span><span style="font-family: Aptos, Aptos_EmbeddedFont, Aptos_MSFontService, Calibri, Helvetica, sans-serif; font-size: 12pt; color: rgb(0, 0, 0);"> </span></div>
<div style="direction: ltr;"><span style="font-family: Aptos, Aptos_EmbeddedFont, Aptos_MSFontService, Calibri, Helvetica, sans-serif; font-size: 12pt; color: rgb(0, 0, 0);"><br>
</span></div>
<div style="direction: ltr;"><span style="font-family: Aptos, Aptos_EmbeddedFont, Aptos_MSFontService, Calibri, Helvetica, sans-serif; font-size: 12pt; color: rgb(0, 0, 0);">If you have nothing to accrue for the period, this includes NEW POs, please email the
address provided stating you have nothing to accrue for PO# xxx-xxxxxx. If a reply is not received by
</span><span style="font-family: Aptos, Aptos_EmbeddedFont, Aptos_MSFontService, Calibri, Helvetica, sans-serif; font-size: 12pt; color: rgb(237, 92, 87);"><b><u>11 am tomorrow, January 26, 2024</u></b></span><span style="font-family: Aptos, Aptos_EmbeddedFont, Aptos_MSFontService, Calibri, Helvetica, sans-serif; font-size: 12pt; color: rgb(0, 0, 0);">,
<b>NO ACCRUAL</b> will be recorded.</span></div>
<div style="direction: ltr;"><span style="font-family: Aptos, Aptos_EmbeddedFont, Aptos_MSFontService, Calibri, Helvetica, sans-serif; font-size: 12pt; color: rgb(0, 0, 0);"><br>
</span></div>
<div style="direction: ltr;"><span style="font-family: Aptos, Aptos_EmbeddedFont, Aptos_MSFontService, Calibri, Helvetica, sans-serif; font-size: 12pt; color: rgb(0, 0, 0);">Please let me know if you have any questions regarding this request. Thanking you
in advance for your assistance in this matter.</span></div>
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Regards,</p>
<p style="text-align: left; margin: 0in 0in 0.0001pt; font-family: Calibri, sans-serif; font-size: 11pt; color: rgb(32, 31, 30); background-color: rgb(255, 255, 255);">
Tori S. Hundley</p>
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Treasury Accountant</p>
<p style="text-align: left; margin: 0in 0in 0.0001pt; font-family: Calibri, sans-serif; font-size: 11pt; color: rgb(32, 31, 30); background-color: rgb(255, 255, 255);">
Jefferson Science Associates LLC</p>
<p style="text-align: left; margin: 0in 0in 0.0001pt; font-family: Calibri, sans-serif; font-size: 11pt; color: rgb(32, 31, 30); background-color: rgb(255, 255, 255);">
757-269-6609</p>
<p style="text-align: left; margin: 0in 0in 0.0001pt; font-family: Calibri, sans-serif; font-size: 11pt; color: rgb(32, 31, 30); background-color: rgb(255, 255, 255);">
E-mail: <span style="color: rgb(5, 99, 193);"><u><a href="mailto:mccallum@jlab.org" id="OWA8b4c3312-0716-a7bd-3730-2dd30a98cc06" class="x_OWAAutoLink" style="margin: 0px;" data-linkindex="1">hundley@jlab.org</a></u></span></p>
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<div dir="ltr" id="x_divRplyFwdMsg"><span style="font-family: Calibri, sans-serif; font-size: 11pt; color: rgb(0, 0, 0);"><b>From:</b> Tori Hundley <hundley@jlab.org><br>
<b>Sent:</b> Wednesday, January 24, 2024 5:40 PM<br>
<b>To:</b> Connor Clark <cclark@jlab.org>; Cedric Jackson <cedric@jlab.org>; Tanya Gaye Stewart <fraites@jlab.org>; Gianluigi Ciovati <gciovati@jlab.org>; Eugene Chudakov <gen@jlab.org>; Sandesh Gopinath <gopinath@jlab.org>; Haipeng Wang <haipeng@jlab.org>;
Hope Powell <hope@jlab.org>; Jason Willoughby <jasonw@jlab.org>; Giuseppina Tenbusch <jessie@jlab.org>; Maynard Brown <maynardb@jlab.org>; Bert Metzger <metzger@jlab.org>; Michele Khasidis <michele@jlab.org>; Tom Renzo <renzo@jlab.org>; Russ Fries <rfries@jlab.org>;
Brittany Tolbert <tolbert@jlab.org>; Anne-Marie Valente <valente@jlab.org>; Carl Zorn <zorn@jlab.org><br>
<b>Cc:</b> Corry Smith <csmith@jlab.org>; Joel Dolbeck <dolbeck@jlab.org>; Eden Evans <eaevans@jlab.org>; Thomas Huratiak <huratiak@jlab.org>; Klaus Dehmelt <kdehmelt@jlab.org>; Shareen McCallum <mccallum@jlab.org>; Connie Adams <cadams@jlab.org>; Tori Hundley
<hundley@jlab.org><br>
<b>Subject:</b> Fw: Subcontract PO Accruals - 2nd Request</span>
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<p style="direction: ltr; margin-top: 0px; margin-bottom: 0px;"><span style="letter-spacing: normal; font-family: Arial, sans-serif; font-size: 12pt; font-weight: 400; color: rgb(31, 73, 125);">All,</span></p>
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<span style="letter-spacing: normal; font-family: Arial, sans-serif; font-size: 12pt; font-weight: 400; color: rgb(31, 73, 125);"> </span></p>
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<span style="letter-spacing: normal; font-family: Arial, sans-serif; font-size: 12pt; font-weight: 400; color: rgb(31, 73, 125);">You received the below request because you are the primary (To:) or alternate (cc:) person responsible for submitting accrual estimates
for at least one Subcontract Retainage (Accrual) Purchase Order. </span></p>
<p style="direction: ltr; text-align: left; margin: 0px; background-color: rgb(255, 255, 255);">
<span style="letter-spacing: normal; font-family: Arial, sans-serif; font-size: 12pt; font-weight: 400; color: rgb(31, 73, 125);"> </span></p>
<p style="direction: ltr; text-align: left; margin: 0px; background-color: rgb(255, 255, 255);">
<span style="letter-spacing: normal; font-family: Arial, sans-serif; font-size: 12pt; font-weight: 400; color: rgb(31, 73, 125);">Submittals were requested by COB today.
</span><span style="letter-spacing: normal; font-family: Arial, sans-serif; font-size: 12pt; font-weight: 400; color: rgb(87, 6, 6);"> </span><span style="letter-spacing: normal; font-family: Arial, sans-serif; font-size: 12pt; color: rgb(87, 6, 6);"><b><u>It
is imperative that we receive a response by noon Thursday, 01/25/2024.</u></b></span><span style="letter-spacing: normal; font-family: Arial, sans-serif; font-size: 12pt; font-weight: 400; color: rgb(31, 73, 125);"> </span></p>
<p style="direction: ltr; text-align: left; margin: 0px; background-color: rgb(255, 255, 255);">
<span style="letter-spacing: normal; font-family: Arial, sans-serif; font-size: 12pt; font-weight: 400; color: rgb(31, 73, 125);"> </span></p>
<p style="direction: ltr; text-align: left; margin: 0px; background-color: rgb(255, 255, 255);">
<span style="letter-spacing: normal; font-family: Arial, sans-serif; font-size: 12pt; font-weight: 400; color: rgb(31, 73, 125);">Please complete the Subcontract Percent Complete Form (PO Accrual Form) for
</span><span style="letter-spacing: normal; font-family: Arial, sans-serif; font-size: 12pt; color: rgb(31, 73, 125);"><b><i><u>work completed through January 29,2024</u></i></b></span><span style="letter-spacing: normal; font-family: Arial, sans-serif; font-size: 12pt; font-weight: 400; color: rgb(31, 73, 125);"> It
is important that we receive estimated percent complete forms associated with </span>
<span style="letter-spacing: normal; font-family: Arial, sans-serif; font-size: 12pt; color: rgb(31, 73, 125);"><b><i><u>work performed through this date for which we have a contractual obligation where an invoice has not been received and approved</u></i></b></span><span style="letter-spacing: normal; font-family: Arial, sans-serif; font-size: 12pt; font-weight: 400; color: rgb(31, 73, 125);">. </span></p>
<p style="direction: ltr; text-align: left; margin: 0px; background-color: rgb(255, 255, 255);">
<span style="letter-spacing: normal; font-family: Arial, sans-serif; font-size: 12pt; font-weight: 400; color: rgb(31, 73, 125);"> </span></p>
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<span style="letter-spacing: normal; font-family: Arial, sans-serif; font-size: 12pt; color: rgb(31, 73, 125);"><b>Please submit your accrual form to
</b></span><span style="letter-spacing: normal; font-family: Arial, sans-serif; font-size: 12pt; color: rgb(0, 0, 0);"><b><i><a href="mailto:evpo@jlab.org" id="OWA1f3a3651-eb4a-5103-d942-305d3e507f95" class="x_x_OWAAutoLink" style="margin: 0px;" data-ogsc="" data-linkindex="1">evpo@jlab.org</a></i></b></span><span style="letter-spacing: normal; font-family: Calibri, sans-serif; font-size: 11pt; font-weight: 400; color: rgb(0, 0, 0);">.
</span><span style="letter-spacing: normal; font-family: Arial, sans-serif; font-size: 12pt; color: rgb(31, 73, 125);"><b> If you have nothing to accrue, please email
<a href="mailto:evpo@jlab.org" id="OWA3d39063c-df09-4795-7f9b-bfe95b223e44" class="x_x_OWAAutoLink" style="margin: 0px;" data-ogsc="" data-linkindex="2">
evpo@jlab.org</a> stating you have nothing to accrue for PO# xxx-xxxxxx. ****</b></span></p>
<p style="direction: ltr; text-align: left; margin: 0px; background-color: rgb(255, 255, 255);">
<span style="letter-spacing: normal; font-family: Arial, sans-serif; font-size: 12pt; font-weight: 400; color: rgb(31, 73, 125);"> </span></p>
<p style="direction: ltr; text-align: left; margin: 0px 0px 12pt; background-color: rgb(255, 255, 255);">
<span style="letter-spacing: normal; font-family: Arial, sans-serif; font-size: 12pt; font-weight: 400; color: rgb(31, 73, 125);">Thanks!</span></p>
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Regards,</p>
<p style="text-align: left; margin: 0in 0in 0.0001pt; font-family: Calibri, sans-serif; font-size: 11pt; color: rgb(32, 31, 30); background-color: rgb(255, 255, 255);">
Tori S. Hundley</p>
<p style="text-align: left; margin: 0in 0in 0.0001pt; font-family: Calibri, sans-serif; font-size: 11pt; color: rgb(32, 31, 30); background-color: rgb(255, 255, 255);">
Treasury Accountant</p>
<p style="text-align: left; margin: 0in 0in 0.0001pt; font-family: Calibri, sans-serif; font-size: 11pt; color: rgb(32, 31, 30); background-color: rgb(255, 255, 255);">
Jefferson Science Associates LLC</p>
<p style="text-align: left; margin: 0in 0in 0.0001pt; font-family: Calibri, sans-serif; font-size: 11pt; color: rgb(32, 31, 30); background-color: rgb(255, 255, 255);">
757-269-6609</p>
<p style="text-align: left; margin: 0in 0in 0.0001pt; font-family: Calibri, sans-serif; font-size: 11pt; color: rgb(32, 31, 30); background-color: rgb(255, 255, 255);">
E-mail: <span style="color: rgb(5, 99, 193);"><u><a href="mailto:mccallum@jlab.org" id="OWA1d0caf8d-6cc9-128f-f839-c76b77762622" class="x_x_OWAAutoLink" style="margin: 0px;" data-linkindex="1">hundley@jlab.org</a></u></span></p>
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<div dir="ltr" id="x_x_divRplyFwdMsg"><span style="font-family: Calibri, sans-serif; font-size: 11pt; color: rgb(0, 0, 0);"><b>From:</b> Tori Hundley<br>
<b>Sent:</b> Monday, January 22, 2024 9:14 AM<br>
<b>To:</b> Benjamin Raydo <braydo@jlab.org>; Connor Clark <cclark@jlab.org>; Cedric Jackson <cedric@jlab.org>; Charlie Kim <ckim@jlab.org>; Corry Smith <csmith@jlab.org>; Chris Cuevas <cuevas@jlab.org>; Phillip Dobrenz <dobrenz@jlab.org>; Joel Dolbeck <dolbeck@jlab.org>;
Rolf Ent <ent@jlab.org>; Tanya Gaye Stewart <fraites@jlab.org>; Gianluigi Ciovati <gciovati@jlab.org>; Eugene Chudakov <gen@jlab.org>; Probir Ghoshal <ghoshal@jlab.org>; Sandesh Gopinath <gopinath@jlab.org>; Haipeng Wang <haipeng@jlab.org>; Curt Hovater <hovater@jlab.org>;
Naeem Huque <huque@jlab.org>; Jason Willoughby <jasonw@jlab.org>; Giuseppina Tenbusch <jessie@jlab.org>; James Fast <jfast@jlab.org>; David Kashy <kashy@jlab.org>; Maynard Brown <maynardb@jlab.org>; Bert Metzger <metzger@jlab.org>; Michele Khasidis <michele@jlab.org>;
Nate Laverdure <nal@jlab.org>; Nick Falls <nfalls@jlab.org>; Onish Kumar <okumar@jlab.org>; Eric Sun <qsun@jlab.org>; Renuka Rajput-Ghoshal <renuka@jlab.org>; Tom Renzo <renzo@jlab.org>; Russ Fries <rfries@jlab.org>; Scott Bentivegna <scottb@jlab.org>; Brittany
Tolbert <tolbert@jlab.org>; Anne-Marie Valente <valente@jlab.org>; William Baumgartner <wbaum@jlab.org>; Michelle Oast <weinmann@jlab.org>; Carl Zorn <zorn@jlab.org><br>
<b>Cc:</b> Michael Dion <dion@jlab.org>; Eden Evans <eaevans@jlab.org>; Thomas Huratiak <huratiak@jlab.org>; Klaus Dehmelt <kdehmelt@jlab.org>; Ritendra Bhattacharya <ritendra@jlab.org>; Sherry Thomas <sthomas@jlab.org>; Melissa Torres <torres@jlab.org>; Xavier
Gomez <xgomez@jlab.org>; Shareen McCallum <mccallum@jlab.org>; Connie Adams <cadams@jlab.org>; Tori Hundley <hundley@jlab.org><br>
<b>Subject:</b> Subcontract PO Accruals - 1st Request</span>
<div> </div>
</div>
<div style="direction: ltr;"><span style="font-family: Aptos, Aptos_EmbeddedFont, Aptos_MSFontService, Calibri, Helvetica, sans-serif; font-size: 12pt; color: rgb(0, 0, 0);">All, </span></div>
<div style="direction: ltr;"><span style="font-family: Aptos, Aptos_EmbeddedFont, Aptos_MSFontService, Calibri, Helvetica, sans-serif; font-size: 12pt; color: rgb(0, 0, 0);"><br>
</span></div>
<div style="direction: ltr;"><span style="font-family: Aptos, Aptos_EmbeddedFont, Aptos_MSFontService, Calibri, Helvetica, sans-serif; font-size: 12pt; color: rgb(0, 0, 0);">You are receiving this message because you are the primary (To:) or alternate (cc:)
person responsible for submitting accrual estimates for at least one Subcontract Retainage (Accrual) Purchase Order. Attached you will find the listing of Subcontract Retainage (Accrual) Purchase Orders that need to be evaluated for accrual purposes. Additionally,
you will find the PO Accrual Form with instructions to be completed for your submittal. </span></div>
<div style="direction: ltr;"><span style="font-family: Aptos, Aptos_EmbeddedFont, Aptos_MSFontService, Calibri, Helvetica, sans-serif; font-size: 12pt; color: rgb(0, 0, 0);"><br>
</span></div>
<div style="direction: ltr;"><span style="font-family: Aptos, Aptos_EmbeddedFont, Aptos_MSFontService, Calibri, Helvetica, sans-serif; font-size: 12pt; color: rgb(0, 0, 0);">Please complete the Subcontract Percent Complete Form for work completed through
<b><u>January 29, 2024</u></b>. It is important that we receive estimated percent complete forms associated with work performed through this date for which we have a contractual obligation where an invoice has not been received and approved. </span></div>
<div style="direction: ltr;"><span style="font-family: Aptos, Aptos_EmbeddedFont, Aptos_MSFontService, Calibri, Helvetica, sans-serif; font-size: 12pt; color: rgb(0, 0, 0);"><br>
</span></div>
<div style="direction: ltr;"><span style="font-family: Aptos, Aptos_EmbeddedFont, Aptos_MSFontService, Calibri, Helvetica, sans-serif; font-size: 12pt; color: rgb(0, 0, 0);">**** Please submit your accrual form to evpo@jlab.org by
</span><span style="font-family: Aptos, Aptos_EmbeddedFont, Aptos_MSFontService, Calibri, Helvetica, sans-serif; font-size: 12pt; color: rgb(237, 92, 87);"><b><u>close of business, Wednesday, January 24, 2024</u></b></span><span style="font-family: Aptos, Aptos_EmbeddedFont, Aptos_MSFontService, Calibri, Helvetica, sans-serif; font-size: 12pt; color: rgb(0, 0, 0);">.
If you have nothing to accrue, please email evpo@jlab.org stating you have nothing to accrue for PO# xxx-xxxxxx. ****</span></div>
<div style="direction: ltr;"><span style="font-family: Aptos, Aptos_EmbeddedFont, Aptos_MSFontService, Calibri, Helvetica, sans-serif; font-size: 12pt; color: rgb(0, 0, 0);"><br>
</span></div>
<div style="direction: ltr;"><span style="font-family: Aptos, Aptos_EmbeddedFont, Aptos_MSFontService, Calibri, Helvetica, sans-serif; font-size: 12pt; color: rgb(0, 0, 0);">Thank you in advance for your help!!!</span></div>
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Regards,</p>
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Tori S. Hundley</p>
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Payroll & Finance Accountant</p>
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Jefferson Science Associates LLC</p>
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757-269-6609</p>
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E-mail: <span style="color: rgb(5, 99, 193);"><u><a href="mailto:mccallum@jlab.org" id="OWAabc57678-217e-5ec3-d89f-7c4bd5d24833" class="x_x_x_OWAAutoLink" style="margin: 0px;" data-linkindex="1">hundley@jlab.org</a></u></span></p>
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