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Regards,</p>
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Tori S. Hundley</p>
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Treasury Accountant</p>
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Jefferson Science Associates LLC</p>
<p style="text-align: left; background-color: rgb(255, 255, 255); margin: 0in 0in 0.0001pt; font-family: Calibri, sans-serif; font-size: 11pt; color: rgb(32, 31, 30);">
757-269-6609</p>
<p style="text-align: left; background-color: rgb(255, 255, 255); margin: 0in 0in 0.0001pt; font-family: Calibri, sans-serif; font-size: 11pt; color: rgb(32, 31, 30);">
E-mail: <span style="color: rgb(5, 99, 193);"><u><a href="mailto:mccallum@jlab.org" target="_blank" rel="noopener noreferrer" data-auth="NotApplicable" data-linkindex="1" style="margin: 0px;">hundley@jlab.org</a></u></span></p>
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<div id="divRplyFwdMsg" dir="ltr"><font face="Calibri, sans-serif" style="font-size:11pt" color="#000000"><b>From:</b> Thomas Huratiak <huratiak@jlab.org><br>
<b>Sent:</b> Friday, August 23, 2024 7:33 AM<br>
<b>To:</b> Tori Hundley <hundley@jlab.org><br>
<b>Cc:</b> William Baumgartner <wbaum@jlab.org><br>
<b>Subject:</b> FW: Subcontract PO Accruals - August 2024 - 23-C1384</font>
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<p class="x_MsoNormal">Tori – Actually can you please hold off on this invoice. I think there may be a billing mistake. Let the original accrual stand for right now.</p>
<p class="x_MsoNormal"> </p>
<p class="x_MsoNormal">Thanks,</p>
<p class="x_MsoNormal"> </p>
<p class="x_MsoNormal">Tom</p>
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<p class="x_MsoNormal"><b>From:</b> Thomas Huratiak <br>
<b>Sent:</b> Friday, August 23, 2024 7:11 AM<br>
<b>To:</b> Tori Hundley <hundley@jlab.org><br>
<b>Cc:</b> William Baumgartner <wbaum@jlab.org><br>
<b>Subject:</b> RE: Subcontract PO Accruals - August 2024 - 23-C1384</p>
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<p class="x_MsoNormal"> </p>
<p class="x_MsoNormal">Thanks for the clarification, Tori.</p>
<p class="x_MsoNormal"> </p>
<p class="x_MsoNormal">I’ll submit a revised accrual.</p>
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<p class="x_MsoNormal">Tom</p>
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<p class="x_MsoNormal"><b>From:</b> Tori Hundley <<a href="mailto:hundley@jlab.org">hundley@jlab.org</a>>
<br>
<b>Sent:</b> Thursday, August 22, 2024 4:09 PM<br>
<b>To:</b> Thomas Huratiak <<a href="mailto:huratiak@jlab.org">huratiak@jlab.org</a>><br>
<b>Cc:</b> William Baumgartner <<a href="mailto:wbaum@jlab.org">wbaum@jlab.org</a>><br>
<b>Subject:</b> Re: Subcontract PO Accruals - August 2024 - 23-C1384</p>
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<p class="x_MsoNormal"><span style="font-size:12.0pt; font-family:Aptos; color:black">Hi Tom!</span></p>
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<p class="x_MsoNormal"><span style="font-size:12.0pt; font-family:Aptos; color:black">Yes, it is for the invoice you attached. It has not been entered yet as there was a change in the address and banking info for the vendor. Until that information has been
updated and entered, the invoice will not be processed. (The Accounting Dept. is currently working this issue.)</span></p>
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<p class="x_MsoNormal"><span style="font-size:12.0pt; font-family:Aptos; color:black">Please advise.</span></p>
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<p style="background:white"><span style="color:#201F1E">Regards,</span></p>
<p style="background:white"><span style="color:#201F1E">Tori S. Hundley</span></p>
<p style="background:white"><span style="color:#201F1E">Treasury Accountant</span></p>
<p style="background:white"><span style="color:#201F1E">Jefferson Science Associates LLC</span></p>
<p style="background:white"><span style="color:#201F1E">757-269-6609</span></p>
<p style="background:white"><span style="color:#201F1E">E-mail: </span><u><span style="color:#0563C1"><a href="mailto:mccallum@jlab.org" target="_blank">hundley@jlab.org</a></span></u><span style="color:#201F1E"></span></p>
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<p class="x_MsoNormal"><b><span style="color:black">From:</span></b><span style="color:black"> Thomas Huratiak <<a href="mailto:huratiak@jlab.org">huratiak@jlab.org</a>><br>
<b>Sent:</b> Thursday, August 22, 2024 2:58 PM<br>
<b>To:</b> Tori Hundley <<a href="mailto:hundley@jlab.org">hundley@jlab.org</a>><br>
<b>Cc:</b> William Baumgartner <<a href="mailto:wbaum@jlab.org">wbaum@jlab.org</a>><br>
<b>Subject:</b> RE: Subcontract PO Accruals - August 2024 - 23-C1384</span> </p>
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<p class="x_xmsonormal">Hi Tori,</p>
<p class="x_xmsonormal"> </p>
<p class="x_xmsonormal">Is it the attached invoice? If so, it was fully approved in early August but I don’t see it applied to the PO yet. It should be applied to the PO so no accrual is necessary, correct?</p>
<p class="x_xmsonormal"> </p>
<p class="x_xmsonormal">Tom</p>
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<p class="x_xmsonormal"><b>From:</b> Tori Hundley <<a href="mailto:hundley@jlab.org">hundley@jlab.org</a>>
<br>
<b>Sent:</b> Thursday, August 22, 2024 2:51 PM<br>
<b>To:</b> <a href="mailto:EVPO@jlab.org">EVPO@jlab.org</a>; Thomas Huratiak <<a href="mailto:huratiak@jlab.org">huratiak@jlab.org</a>><br>
<b>Cc:</b> William Baumgartner <<a href="mailto:wbaum@jlab.org">wbaum@jlab.org</a>><br>
<b>Subject:</b> Re: Subcontract PO Accruals - August 2024 - 23-C1384</p>
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<p class="x_xmsonormal"><span style="font-size:12.0pt; font-family:Aptos; color:black">Good Afternoon Tom!</span></p>
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<p class="x_xmsonormal"><span style="font-size:12.0pt; font-family:Aptos; color:black"> </span></p>
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<p class="x_xmsonormal"><span style="font-size:12.0pt; font-family:Aptos; color:black">We have received a voucher/invoice for line 5 in the amount of $69,706.00. </span></p>
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<p class="x_xmsonormal"><span style="font-size:12.0pt; font-family:Aptos; color:black"> </span></p>
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<p class="x_xmsonormal"><span style="font-size:12.0pt; font-family:Aptos; color:black">Please advise if you would like to accrual line 5 as well as line 4 on the August 28, 2024 accrual. </span></p>
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<p class="x_xmsonormal"><span style="font-size:12.0pt; font-family:Aptos; color:black"> </span></p>
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<p class="x_xmsonormal"><span style="font-size:12.0pt; font-family:Aptos; color:black">If so, please correct the previously submitted accrual form and resubmit to
</span><b><u><span style="font-size:12.0pt; font-family:Aptos; color:#763E9B"><a href="mailto:evpo@jlab.org">evpo@jlab.org</a></span></u></b><span style="font-size:12.0pt; font-family:Aptos; color:black">. If not, please respond to this email.</span></p>
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<p class="x_xmsonormal"><span style="font-size:12.0pt; font-family:Aptos; color:black"> </span></p>
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<p class="x_xmsonormal"><span style="font-size:12.0pt; font-family:Aptos; color:black">Thanks!</span></p>
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<p style="background:white"><span style="color:#201F1E">Regards,</span></p>
<p style="background:white"><span style="color:#201F1E">Tori S. Hundley</span></p>
<p style="background:white"><span style="color:#201F1E">Treasury Accountant</span></p>
<p style="background:white"><span style="color:#201F1E">Jefferson Science Associates LLC</span></p>
<p style="background:white"><span style="color:#201F1E">757-269-6609</span></p>
<p style="background:white"><span style="color:#201F1E">E-mail: </span><u><span style="color:#0563C1"><a href="mailto:mccallum@jlab.org" target="_blank">hundley@jlab.org</a></span></u></p>
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<p class="x_xmsonormal"><b><span style="color:black">From:</span></b><span style="color:black"> Evpo <<a href="mailto:evpo-bounces@jlab.org">evpo-bounces@jlab.org</a>> on behalf of Thomas Huratiak via Evpo <<a href="mailto:evpo@jlab.org">evpo@jlab.org</a>><br>
<b>Sent:</b> Wednesday, August 21, 2024 7:45 AM<br>
<b>To:</b> <a href="mailto:EVPO@jlab.org">EVPO@jlab.org</a> <<a href="mailto:evpo@jlab.org">evpo@jlab.org</a>><br>
<b>Cc:</b> William Baumgartner <<a href="mailto:wbaum@jlab.org">wbaum@jlab.org</a>><br>
<b>Subject:</b> Re: [Evpo] Subcontract PO Accruals - August 2024 - 23-C1384</span>
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<p class="x_xxmsonormal">Attached is the August accrual for 23-C1384</p>
<p class="x_xxmsonormal"> </p>
<p class="x_xxmsonormal">Tom</p>
<p class="x_xxmsonormal"> </p>
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<p class="x_xxmsonormal"><b>From:</b> Tori Hundley <<a href="mailto:hundley@jlab.org">hundley@jlab.org</a>>
<br>
<b>Sent:</b> Tuesday, August 20, 2024 1:38 PM<br>
<b>To:</b> Brian Eng <<a href="mailto:beng@jlab.org">beng@jlab.org</a>>; Brian Mastracci <<a href="mailto:brianm@jlab.org">brianm@jlab.org</a>>; Zack Conway <<a href="mailto:conway@jlab.org">conway@jlab.org</a>>; Corry Smith <<a href="mailto:csmith@jlab.org">csmith@jlab.org</a>>;
Chris Cuevas <<a href="mailto:cuevas@jlab.org">cuevas@jlab.org</a>>; Michael Dion <<a href="mailto:dion@jlab.org">dion@jlab.org</a>>; Rolf Ent <<a href="mailto:ent@jlab.org">ent@jlab.org</a>>; Tanya-Gaye Stewart <<a href="mailto:fraites@jlab.org">fraites@jlab.org</a>>;
Gianluigi Ciovati <<a href="mailto:gciovati@jlab.org">gciovati@jlab.org</a>>; Eugene Chudakov <<a href="mailto:gen@jlab.org">gen@jlab.org</a>>; Probir Ghoshal <<a href="mailto:ghoshal@jlab.org">ghoshal@jlab.org</a>>; Sandesh Gopinath <<a href="mailto:gopinath@jlab.org">gopinath@jlab.org</a>>;
Haipeng Wang <<a href="mailto:haipeng@jlab.org">haipeng@jlab.org</a>>; John Vennekate <<a href="mailto:hannesv@jlab.org">hannesv@jlab.org</a>>; Curt Hovater <<a href="mailto:hovater@jlab.org">hovater@jlab.org</a>>; Naeem Huque <<a href="mailto:huque@jlab.org">huque@jlab.org</a>>;
Jason Willoughby <<a href="mailto:jasonw@jlab.org">jasonw@jlab.org</a>>; James Fast <<a href="mailto:jfast@jlab.org">jfast@jlab.org</a>>; Joseph Lamont <<a href="mailto:jlamont@jlab.org">jlamont@jlab.org</a>>; David Kashy <<a href="mailto:kashy@jlab.org">kashy@jlab.org</a>>;
Matt Marchlik <<a href="mailto:marchlik@jlab.org">marchlik@jlab.org</a>>; Dave Meekins <<a href="mailto:meekins@jlab.org">meekins@jlab.org</a>>; James Nigg <<a href="mailto:nigg@jlab.org">nigg@jlab.org</a>>; Onish Kumar <<a href="mailto:okumar@jlab.org">okumar@jlab.org</a>>;
Patrick Achenbach <<a href="mailto:patricka@jlab.org">patricka@jlab.org</a>>; Eric Sun <<a href="mailto:qsun@jlab.org">qsun@jlab.org</a>>; Tom Renzo <<a href="mailto:renzo@jlab.org">renzo@jlab.org</a>>; Russ Fries <<a href="mailto:rfries@jlab.org">rfries@jlab.org</a>>;
Scott Bentivegna <<a href="mailto:scottb@jlab.org">scottb@jlab.org</a>>; Carolyn Stepney <<a href="mailto:stepney@jlab.org">stepney@jlab.org</a>>; Sherry Thomas <<a href="mailto:sthomas@jlab.org">sthomas@jlab.org</a>>; Todd Coates <<a href="mailto:tcoates@jlab.org">tcoates@jlab.org</a>>;
Anne-Marie Valente <<a href="mailto:valente@jlab.org">valente@jlab.org</a>>; William Baumgartner <<a href="mailto:wbaum@jlab.org">wbaum@jlab.org</a>>; Carl Zorn <<a href="mailto:zorn@jlab.org">zorn@jlab.org</a>><br>
<b>Cc:</b> Tony Risk <<a href="mailto:antonior@jlab.org">antonior@jlab.org</a>>; Joel Dolbeck <<a href="mailto:dolbeck@jlab.org">dolbeck@jlab.org</a>>; Eden Evans <<a href="mailto:eaevans@jlab.org">eaevans@jlab.org</a>>; Thomas Huratiak <<a href="mailto:huratiak@jlab.org">huratiak@jlab.org</a>>;
Giuseppina Tenbusch <<a href="mailto:jessie@jlab.org">jessie@jlab.org</a>>; Klaus Dehmelt <<a href="mailto:kdehmelt@jlab.org">kdehmelt@jlab.org</a>>; Katherine Wilson <<a href="mailto:kwilson@jlab.org">kwilson@jlab.org</a>>; Renuka Rajput-Ghoshal <<a href="mailto:renuka@jlab.org">renuka@jlab.org</a>>;
Ritendra Bhattacharya <<a href="mailto:ritendra@jlab.org">ritendra@jlab.org</a>>; Mike Spata <<a href="mailto:spata@jlab.org">spata@jlab.org</a>>; Brittany Dennis <<a href="mailto:tolbert@jlab.org">tolbert@jlab.org</a>>; Xavier Gomez <<a href="mailto:xgomez@jlab.org">xgomez@jlab.org</a>>;
Amrit Yegneswaran <<a href="mailto:yeg@jlab.org">yeg@jlab.org</a>>; Shareen McCallum <<a href="mailto:mccallum@jlab.org">mccallum@jlab.org</a>>; Connie Adams <<a href="mailto:cadams@jlab.org">cadams@jlab.org</a>>; Tori Hundley <<a href="mailto:hundley@jlab.org">hundley@jlab.org</a>>;
Sham Brakhas <<a href="mailto:brakhas@jlab.org">brakhas@jlab.org</a>><br>
<b>Subject:</b> Subcontract PO Accruals - August 2024 - 1st Request<br>
<b>Importance:</b> High</p>
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<p class="x_xxmsonormal"> </p>
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<p class="x_xxmsonormal"><span style="font-size:12.0pt; font-family:Aptos; color:black">All, </span></p>
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<p class="x_xxmsonormal"><span style="font-size:12.0pt; font-family:Aptos; color:black"> </span></p>
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<p class="x_xxmsonormal"><span style="font-size:12.0pt; font-family:Aptos; color:black">You are receiving this message because you are the primary (To:) or alternate (cc:) person responsible for submitting accrual estimates for at least one Subcontract Retainage
(Accrual) Purchase Order. Attached you will find the listing of Subcontract Retainage (Accrual) Purchase Orders that need to be evaluated for accrual purposes. Additionally, you will find the PO Accrual Form with instructions to be completed for your submittal. </span></p>
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<p class="x_xxmsonormal"><span style="font-size:12.0pt; font-family:Aptos; color:black"> </span></p>
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<p class="x_xxmsonormal"><span style="font-size:12.0pt; font-family:Aptos; color:black">Please complete the Subcontract Percent Complete Form for work completed through
<b><u>August 28, 2024 (this is that date that you will use on the PO Accrual Form as well)</u></b>. It is important that we receive estimated percent complete forms associated with work performed through this date for which we have a contractual obligation
where an invoice has not been received and approved. </span></p>
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<p class="x_xxmsonormal"><span style="font-size:12.0pt; font-family:Aptos; color:black"> </span></p>
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<p class="x_xxmsonormal"><span style="font-size:12.0pt; font-family:Aptos; color:black">**** Please submit your accrual form to
</span><u><span style="font-size:12.0pt; font-family:Aptos; color:#B36AE2"><a href="mailto:evpo@jlab.org">evpo@jlab.org</a></span></u><span style="font-size:12.0pt; font-family:Aptos; color:black"> by
</span><b><u><span style="font-size:12.0pt; font-family:Aptos; color:#ED5C57">close of business, Thursday, August 22, 2024.</span></u></b><span style="font-size:12.0pt; font-family:Aptos; color:black"> If you have nothing to accrue, please email
</span><u><span style="font-size:12.0pt; font-family:Aptos; color:#B36AE2"><a href="mailto:evpo@jlab.org">evpo@jlab.org</a></span></u><span style="font-size:12.0pt; font-family:Aptos; color:black"> stating you have nothing to accrue for PO# xxx-xxxxxx. ****</span></p>
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<p class="x_xxmsonormal"><span style="font-size:12.0pt; font-family:Aptos; color:black">**** Please note that you can submit accruals, to
</span><u><span style="font-size:12.0pt; font-family:Aptos; color:#B36AE2"><a href="mailto:evpo@jlab.org">evpo@jlab.org</a></span></u><span style="font-size:12.0pt; font-family:Aptos; color:black">, prior to receiving the month end notices.***</span></p>
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<p style="background:white"><span style="color:#201F1E">Regards,</span></p>
<p style="background:white"><span style="color:#201F1E">Tori S. Hundley</span></p>
<p style="background:white"><span style="color:#201F1E">Treasury Accountant</span></p>
<p style="background:white"><span style="color:#201F1E">Jefferson Science Associates LLC</span></p>
<p style="background:white"><span style="color:#201F1E">757-269-6609</span></p>
<p style="background:white"><span style="color:#201F1E">E-mail: </span><u><span style="color:#0563C1"><a href="mailto:mccallum@jlab.org" target="_blank">hundley@jlab.org</a></span></u></p>
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