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<p class="MsoNormal">Nothing to accrue in Sept for 24-D1009<o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal">Tom<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<div>
<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b>From:</b> Tori Hundley <hundley@jlab.org> <br>
<b>Sent:</b> Thursday, September 12, 2024 5:04 PM<br>
<b>To:</b> Brian Eng <beng@jlab.org>; Brian Mastracci <brianm@jlab.org>; Connor Clark <cclark@jlab.org>; Zack Conway <conway@jlab.org>; Corry Smith <csmith@jlab.org>; Chris Cuevas <cuevas@jlab.org>; Michael Dion <dion@jlab.org>; Gianluigi Ciovati <gciovati@jlab.org>;
Sandesh Gopinath <gopinath@jlab.org>; Haipeng Wang <haipeng@jlab.org>; Naeem Huque <huque@jlab.org>; Joseph Lamont <jlamont@jlab.org>; Matt Marchlik <marchlik@jlab.org>; Dave Meekins <meekins@jlab.org>; James Nigg <nigg@jlab.org>; Tom Renzo <renzo@jlab.org>;
Russ Fries <rfries@jlab.org>; Todd Coates <tcoates@jlab.org>; Brittany Dennis <tolbert@jlab.org>; torres@jlab.og; Anne-Marie Valente <valente@jlab.org><br>
<b>Cc:</b> Tony Risk <antonior@jlab.org>; Joel Dolbeck <dolbeck@jlab.org>; Eden Evans <eaevans@jlab.org>; Thomas Huratiak <huratiak@jlab.org>; Giuseppina Tenbusch <jessie@jlab.org>; Johnathon Huff <jhuff@jlab.org>; Katherine Wilson <kwilson@jlab.org>; Marla
Schuchman <marla@jlab.org>; Ritendra Bhattacharya <ritendra@jlab.org>; Mike Spata <spata@jlab.org>; Amrit Yegneswaran <yeg@jlab.org>; Cynthia (Thia) Keppel <keppel@jlab.org>; Tony Reilly <areilly@jlab.org>; Cedric Jackson <cedric@jlab.org>; Christopher Keith
<ckeith@jlab.org>; Drew Weisenberger <drew@jlab.org>; Seth Frisby <frisby@jlab.org>; Eugene Chudakov <gen@jlab.org>; Probir Ghoshal <ghoshal@jlab.org>; Kent Hammack <hammack@jlab.org>; James Fast <jfast@jlab.org>; Joseph Matalevich <josephm@jlab.org>; Joe
Wilson <jwilson@jlab.org>; Kelvin Edwards <kelvin@jlab.org>; Mitchell Laney <laney@jlab.org>; DeAnn Maddox <maddox@jlab.org>; Mike Bevins <mbevins@jlab.org>; Matthew Menia <menia@jlab.org>; Michele Khasidis <michele@jlab.org>; Carolyn Stepney <stepney@jlab.org>;
Sharon Williams <swill@jlab.org>; Shareen McCallum <mccallum@jlab.org>; Sham Brakhas <brakhas@jlab.org>; Connie Adams <cadams@jlab.org>; Tori Hundley <hundley@jlab.org><br>
<b>Subject:</b> FW: Subcontract PO Accruals - YEAR END 2024 - 2nd Reminder<br>
<b>Importance:</b> High<o:p></o:p></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p><span style="font-size:12.0pt;font-family:"Aptos",serif;color:black"> All,</span><o:p></o:p></p>
<p><span style="font-size:12.0pt;font-family:"Aptos",serif;color:black"> </span><o:p></o:p></p>
<p><span style="font-size:12.0pt;font-family:"Aptos",serif;color:black">You are receiving this message because you are the primary (To:) or alternate (cc:) person responsible for submitting accrual estimates for at least one Subcontract Retainage (Accrual)
Purchase Order. Attached you will find the listing of Subcontract Retainage (Accrual) Purchase Orders that need to be evaluated for accrual purposes. Additionally, you will find the PO Accrual Form with instructions to be completed for your submittal. </span><o:p></o:p></p>
<p><span style="font-size:12.0pt;font-family:"Aptos",serif;color:black"> </span><o:p></o:p></p>
<p><b><u><span style="font-size:12.0pt;font-family:"Aptos",serif;color:#0C64C0">This is the Year End accruals where we have a very short window for completing this processing. It is imperative that you forward September 2024 accruals promptly.</span></u></b><o:p></o:p></p>
<p><span style="font-size:12.0pt;font-family:"Aptos",serif;color:black"> <br>
Please complete the Subcontract Percent Complete Form for <b><i><u>estimated work completed through September 30, 2024 - this is the date to use on the PO Accrual form as well.</u></i></b> It is important that we receive estimated percent complete forms associated
with the <b><i><u>estimated work performed through this date for which we have a contractual obligation where an invoice has not been received and approved</u></i></b>. Accruals are due by Wednesday, September 18, 2024, but we are pushing to have them completed
early to avoid last minute delays and requesting they be completed if possible by Monday, September 16, 2024 . </span><o:p></o:p></p>
<p><span style="font-size:12.0pt;font-family:"Aptos",serif;color:black"> <b>**** Please submit your accrual form to
</b></span><b><i><u><span style="font-size:12.0pt;font-family:"Aptos",serif;color:blue"><a href="mailto:evpo@jlab.org" title="mailto:evpo@jlab.org">evpo@jlab.org</a></span></u></i></b><b><span style="font-size:12.0pt;font-family:"Aptos",serif;color:black"> by
close of business, Monday, September 16, 2024. If you have nothing to accrue, please email the address provided stating you have nothing to accrue for PO# xxx-xxxxxx. We will send out reminders COB, Thursday, September 12, 2024 and Monday, September 16, 2024.****</span></b><o:p></o:p></p>
<p><span style="font-size:12.0pt;font-family:"Aptos",serif;color:black"> </span><o:p></o:p></p>
<p><span style="font-size:12.0pt;font-family:"Aptos",serif;color:black"> </span><o:p></o:p></p>
<p><span style="font-size:12.0pt;font-family:"Aptos",serif;color:black">Thank for your speedy response to this matter!</span><o:p></o:p></p>
<p><span style="font-size:12.0pt;font-family:"Aptos",serif;color:black">Respectfully Submitted,</span><o:p></o:p></p>
<p><span style="font-size:12.0pt;font-family:"Aptos",serif;color:black"> </span><o:p></o:p></p>
<p><span style="font-size:12.0pt;font-family:"Aptos",serif;color:black">Tori & Sham</span><o:p></o:p></p>
<p><span style="font-size:12.0pt;font-family:"Aptos",serif;color:black"> </span><o:p></o:p></p>
<p style="background:white"><span style="color:black">Tori S. Hundley</span><o:p></o:p></p>
<p style="background:white"><span style="color:black">Treasury Accountant</span><o:p></o:p></p>
<p style="background:white"><span style="color:black">Jefferson Science Associates LLC</span><o:p></o:p></p>
<p style="background:white"><span style="color:black">757-269-6609</span><o:p></o:p></p>
<p style="background:white"><span style="color:black">E-mail:</span><span style="color:#201F1E">
</span><u><span style="color:blue"><a href="mailto:mccallum@jlab.org">hundley@jlab.org</a></span></u><o:p></o:p></p>
<p style="background:white"><span style="color:#201F1E"> </span><o:p></o:p></p>
<p style="background:white"><span style="color:black">Sham Brakhas</span><o:p></o:p></p>
<p><span style="color:black">Finance & Payroll Accountant</span><o:p></o:p></p>
<p><span style="color:black">Jefferson Science Associates LLC</span><o:p></o:p></p>
<p><span style="color:black">Phone: 757-269-6860</span><o:p></o:p></p>
<p><span style="color:black">E-mail: </span><u><span style="color:blue"><a href="mailto:brakhas@jlab.org">brakhas@jlab.org</a></span></u><o:p></o:p></p>
<p> <o:p></o:p></p>
<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p><b>From:</b> Tori Hundley<br>
<b>Sent:</b> Tuesday, September 10, 2024 9:58 AM<br>
<b>To:</b> Brian Eng <<a href="mailto:beng@jlab.org">beng@jlab.org</a>>; Brian Mastracci <<a href="mailto:brianm@jlab.org">brianm@jlab.org</a>>; Connor Clark <<a href="mailto:cclark@jlab.org">cclark@jlab.org</a>>; Zack Conway <<a href="mailto:conway@jlab.org">conway@jlab.org</a>>;
Corry Smith <<a href="mailto:csmith@jlab.org">csmith@jlab.org</a>>; Chris Cuevas <<a href="mailto:cuevas@jlab.org">cuevas@jlab.org</a>>; Michael Dion <<a href="mailto:dion@jlab.org">dion@jlab.org</a>>; Rolf Ent <<a href="mailto:ent@jlab.org">ent@jlab.org</a>>;
Tanya-Gaye Stewart <<a href="mailto:fraites@jlab.org">fraites@jlab.org</a>>; Gianluigi Ciovati <<a href="mailto:gciovati@jlab.org">gciovati@jlab.org</a>>; Eugene Chudakov <<a href="mailto:gen@jlab.org">gen@jlab.org</a>>; Probir Ghoshal <<a href="mailto:ghoshal@jlab.org">ghoshal@jlab.org</a>>;
Sandesh Gopinath <<a href="mailto:gopinath@jlab.org">gopinath@jlab.org</a>>; Haipeng Wang <<a href="mailto:haipeng@jlab.org">haipeng@jlab.org</a>>; John Vennekate <<a href="mailto:hannesv@jlab.org">hannesv@jlab.org</a>>; Curt Hovater <<a href="mailto:hovater@jlab.org">hovater@jlab.org</a>>;
Naeem Huque <<a href="mailto:huque@jlab.org">huque@jlab.org</a>>; Jason Willoughby <<a href="mailto:jasonw@jlab.org">jasonw@jlab.org</a>>; James Fast <<a href="mailto:jfast@jlab.org">jfast@jlab.org</a>>; Joseph Lamont <<a href="mailto:jlamont@jlab.org">jlamont@jlab.org</a>>;
David Kashy <<a href="mailto:kashy@jlab.org">kashy@jlab.org</a>>; Matt Marchlik <<a href="mailto:marchlik@jlab.org">marchlik@jlab.org</a>>; Dave Meekins <<a href="mailto:meekins@jlab.org">meekins@jlab.org</a>>; Bert Metzger <<a href="mailto:metzger@jlab.org">metzger@jlab.org</a>>;
James Nigg <<a href="mailto:nigg@jlab.org">nigg@jlab.org</a>>; Onish Kumar <<a href="mailto:okumar@jlab.org">okumar@jlab.org</a>>; Patrick Achenbach <<a href="mailto:patricka@jlab.org">patricka@jlab.org</a>>; Eric Sun <<a href="mailto:qsun@jlab.org">qsun@jlab.org</a>>;
Tom Renzo <<a href="mailto:renzo@jlab.org">renzo@jlab.org</a>>; Russ Fries <<a href="mailto:rfries@jlab.org">rfries@jlab.org</a>>; Scott Bentivegna <<a href="mailto:scottb@jlab.org">scottb@jlab.org</a>>; Sherry Thomas <<a href="mailto:sthomas@jlab.org">sthomas@jlab.org</a>>;
Todd Coates <<a href="mailto:tcoates@jlab.org">tcoates@jlab.org</a>>; Brittany Dennis <<a href="mailto:tolbert@jlab.org">tolbert@jlab.org</a>>;
<a href="mailto:torres@jlab.og">torres@jlab.og</a>; Anne-Marie Valente <<a href="mailto:valente@jlab.org">valente@jlab.org</a>>; William Baumgartner <<a href="mailto:wbaum@jlab.org">wbaum@jlab.org</a>>; Carl Zorn <<a href="mailto:zorn@jlab.org">zorn@jlab.org</a>><br>
<b>Cc:</b> Tony Risk <<a href="mailto:antonior@jlab.org">antonior@jlab.org</a>>; Joel Dolbeck <<a href="mailto:dolbeck@jlab.org">dolbeck@jlab.org</a>>; Eden Evans <<a href="mailto:eaevans@jlab.org">eaevans@jlab.org</a>>; Thomas Huratiak <<a href="mailto:huratiak@jlab.org">huratiak@jlab.org</a>>;
Giuseppina Tenbusch <<a href="mailto:jessie@jlab.org">jessie@jlab.org</a>>; Johnathon Huff <<a href="mailto:jhuff@jlab.org">jhuff@jlab.org</a>>; Klaus Dehmelt <<a href="mailto:kdehmelt@jlab.org">kdehmelt@jlab.org</a>>; Katherine Wilson <<a href="mailto:kwilson@jlab.org">kwilson@jlab.org</a>>;
Marla Schuchman <<a href="mailto:marla@jlab.org">marla@jlab.org</a>>; Renuka Rajput-Ghoshal <<a href="mailto:renuka@jlab.org">renuka@jlab.org</a>>; Ritendra Bhattacharya <<a href="mailto:ritendra@jlab.org">ritendra@jlab.org</a>>; Mike Spata <<a href="mailto:spata@jlab.org">spata@jlab.org</a>>;
Xavier Gomez <<a href="mailto:xgomez@jlab.org">xgomez@jlab.org</a>>; Amrit Yegneswaran <<a href="mailto:yeg@jlab.org">yeg@jlab.org</a>>; Shareen McCallum <<a href="mailto:mccallum@jlab.org">mccallum@jlab.org</a>>; Sham Brakhas <<a href="mailto:brakhas@jlab.org">brakhas@jlab.org</a>>;
Connie Adams <<a href="mailto:cadams@jlab.org">cadams@jlab.org</a>>; Tori Hundley <<a href="mailto:hundley@jlab.org">hundley@jlab.org</a>><br>
<b>Subject:</b> Subcontract PO Accruals - YEAR END 2024 - 1st Request<br>
<b>Importance:</b> High<o:p></o:p></p>
</div>
<p> <o:p></o:p></p>
<p><span style="font-size:12.0pt;font-family:"Aptos",serif;color:black"> All,</span><o:p></o:p></p>
<p><span style="font-size:12.0pt;font-family:"Aptos",serif;color:black"> </span><o:p></o:p></p>
<p><span style="font-size:12.0pt;font-family:"Aptos",serif;color:black">You are receiving this message because you are the primary (To:) or alternate (cc:) person responsible for submitting accrual estimates for at least one Subcontract Retainage (Accrual)
Purchase Order. Attached you will find the listing of Subcontract Retainage (Accrual) Purchase Orders that need to be evaluated for accrual purposes. Additionally, you will find the PO Accrual Form with instructions to be completed for your submittal. </span><o:p></o:p></p>
<p><span style="font-size:12.0pt;font-family:"Aptos",serif;color:black"> </span><o:p></o:p></p>
<div style="margin-top:12.0pt;margin-bottom:12.0pt">
<p><b><u><span style="font-size:12.0pt;font-family:"Aptos",serif;color:#0C64C0">This is the Year End accruals where we have a very short window for completing this processing. It is imperative that you forward September 2024 accruals promptly.</span></u></b><o:p></o:p></p>
</div>
<div style="margin-top:12.0pt;margin-bottom:12.0pt">
<p><span style="font-size:12.0pt;font-family:"Aptos",serif;color:black"> <br>
Please complete the Subcontract Percent Complete Form for <b><i><u>estimated work completed through September 30, 2024 - this is the date to use on the PO Accrual form as well.</u></i></b> It is important that we receive estimated percent complete forms associated
with the <b><i><u>estimated work performed through this date for which we have a contractual obligation where an invoice has not been received and approved</u></i></b>. Accruals are due by Wednesday, September 18, 2024, but we are pushing to have them completed
early to avoid last minute delays and requesting they be completed if possible by Monday, September 16, 2024 . </span><o:p></o:p></p>
</div>
<p><span style="font-size:12.0pt;font-family:"Aptos",serif;color:black"> <b>**** Please submit your accrual form to
</b></span><b><i><u><span style="font-size:12.0pt;font-family:"Aptos",serif;color:blue"><a href="mailto:evpo@jlab.org" title="mailto:evpo@jlab.org">evpo@jlab.org</a></span></u></i></b><b><span style="font-size:12.0pt;font-family:"Aptos",serif;color:black"> by
close of business, Monday, September 16, 2024. If you have nothing to accrue, please email the address provided stating you have nothing to accrue for PO# xxx-xxxxxx. We will send out reminders COB, Thursday, September 12, 2024 and Monday, September 16, 2024.****</span></b><o:p></o:p></p>
<p><span style="font-size:12.0pt;font-family:"Aptos",serif;color:black"> </span><o:p></o:p></p>
<p><span style="font-size:12.0pt;font-family:"Aptos",serif;color:black"> </span><o:p></o:p></p>
<p><span style="font-size:12.0pt;font-family:"Aptos",serif;color:black">Thank for your speedy response to this matter!</span><o:p></o:p></p>
<p><span style="font-size:12.0pt;font-family:"Aptos",serif;color:black">Respectfully Submitted,</span><o:p></o:p></p>
<p><span style="font-size:12.0pt;font-family:"Aptos",serif;color:black"> </span><o:p></o:p></p>
<p><span style="font-size:12.0pt;font-family:"Aptos",serif;color:black">Tori & Sham</span><o:p></o:p></p>
<p><span style="font-size:12.0pt;font-family:"Aptos",serif;color:black"> </span><o:p></o:p></p>
<div id="x_Signature">
<p style="background:white"><span style="color:black">Tori S. Hundley</span><o:p></o:p></p>
<p style="background:white"><span style="color:black">Treasury Accountant</span><o:p></o:p></p>
<p style="background:white"><span style="color:black">Jefferson Science Associates LLC</span><o:p></o:p></p>
<p style="background:white"><span style="color:black">757-269-6609</span><o:p></o:p></p>
<p style="background:white"><span style="color:black">E-mail:</span><span style="color:#201F1E">
</span><u><span style="color:blue"><a href="mailto:mccallum@jlab.org">hundley@jlab.org</a></span></u><o:p></o:p></p>
<p style="background:white"><span style="color:#201F1E"> </span><o:p></o:p></p>
<p style="background:white"><span style="color:black">Sham Brakhas</span><o:p></o:p></p>
<p><span style="color:black">Finance & Payroll Accountant</span><o:p></o:p></p>
<p><span style="color:black">Jefferson Science Associates LLC</span><o:p></o:p></p>
<p><span style="color:black">Phone: 757-269-6860</span><o:p></o:p></p>
<p><span style="color:black">E-mail: </span><u><span style="color:blue"><a href="mailto:brakhas@jlab.org">brakhas@jlab.org</a></span></u><o:p></o:p></p>
<p style="margin-bottom:12.0pt"><span style="color:#0563C1"> </span><o:p></o:p></p>
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