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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Afternoon Anne-Marie,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Please be advised that EVPO only processes accruals and invoices as submitted.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Details for SubK PO 24-C0335 would need to be addressed with Thomas Huratiak as your division and Tom as the Buyer determines the PO line details. This will
allow meeting of the minds so to speak between Project Mgmt (you) and Procurement (Tom).
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">SubK PO 24-C0335 shows line two (2) is for installation based on the below screenshot but again please reach out to Tom who oversees this SubK PO. He authorizes
where to place invoice cost, whereas, you authorize accrual cost.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Hope this clarifies.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Thanks,<img width="1227" height="342" style="width:12.7777in;height:3.5625in" id="Picture_x0020_1" src="cid:image002.png@01DB4D76.D56669A0"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<div>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Connie Adams<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Financial Systems Accountant<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Jefferson Science Associates LLC/Jefferson Lab<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">E-mail: cadams@jlab.org</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">757-269-5108<o:p></o:p></span></p>
</div>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<div>
<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> Evpo <evpo-bounces@jlab.org>
<b>On Behalf Of </b>Anne-Marie Valente via Evpo<br>
<b>Sent:</b> Friday, December 13, 2024 3:39 PM<br>
<b>To:</b> Sham Brakhas <brakhas@jlab.org>; EVPO@jlab.org<br>
<b>Cc:</b> Thomas Huratiak <huratiak@jlab.org><br>
<b>Subject:</b> Re: [Evpo] Subcontract PO Accruals - December 2024- PO 24-C0335<o:p></o:p></span></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<div>
<p class="MsoNormal"><span style="font-family:Aptos;color:black">Hi Schram,<o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-family:Aptos;color:black"><o:p> </o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-family:Aptos;color:black">I'm sorry but it does not really help. I am unclear of what you want me to do.<o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-family:Aptos;color:black">Do I need to enter another line for the install?<o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-family:Aptos;color:black"><o:p> </o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-family:Aptos;color:black">Thanks,<o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-family:Aptos;color:black"><o:p> </o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-family:Aptos;color:black">Anne-Marie<o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-family:Aptos;color:black"><o:p> </o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-family:Aptos;color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-family:"Calibri",sans-serif;color:black"><o:p> </o:p></span></p>
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<div id="divtagdefaultwrapper">
<div>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black">Anne-Marie Valente-Feliciano, PhD<br>
Senior Applied Physicist, Accelerator SRF S&T<o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black">SRF Process & Materials Group Leader<o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black">(O) 757-269-6073<br>
(L) 757-269-6077<br>
(C) 757-753-1385<br>
<br>
Thomas Jefferson National Accelerator Facility<br>
600 Kelvin Drive<br>
Suite 8, Mailstop 55-H<br>
Newport News, VA 23606<o:p></o:p></span></p>
</div>
</div>
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<div class="MsoNormal" align="center" style="text-align:center">
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<div id="divRplyFwdMsg">
<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"> Sham Brakhas <<a href="mailto:brakhas@jlab.org">brakhas@jlab.org</a>><br>
<b>Sent:</b> Friday, December 13, 2024 3:33 PM<br>
<b>To:</b> Anne-Marie Valente <<a href="mailto:valente@jlab.org">valente@jlab.org</a>>;
<a href="mailto:EVPO@jlab.org">EVPO@jlab.org</a> <<a href="mailto:evpo@jlab.org">evpo@jlab.org</a>><br>
<b>Cc:</b> Thomas Huratiak <<a href="mailto:huratiak@jlab.org">huratiak@jlab.org</a>><br>
<b>Subject:</b> RE: Subcontract PO Accruals - December 2024- PO 24-C0335</span> <o:p>
</o:p></p>
<div>
<p class="MsoNormal"> <o:p></o:p></p>
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<div>
<p class="xmsonormal"><span style="font-size:11.0pt">Hi Anne-Marie,</span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:11.0pt">Po # 24-C0335 has two lines, line 1 was accrued 90% in September 2024. Then in October 1,2024 we processed the attached invoice that made line one to be vouchered at 100%.</span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:11.0pt"><img border="0" width="827" height="347" style="width:8.6111in;height:3.618in" id="x_Picture_x0020_1" src="cid:image003.png@01DB4D76.D56669A0"></span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:11.0pt">Hope that helps,</span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:11.0pt">Thanks,</span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:11.0pt">Sham Brakhas</span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:11.0pt">Finance & Payroll Accountant</span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:11.0pt">Jefferson Science Associates LLC</span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:11.0pt">Phone: 757-269-6860</span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:11.0pt">E-mail: <u><span style="color:#0563C1"><a href="mailto:brakhas@jlab.org">brakhas@jlab.org</a></span></u></span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:11.0pt"><img border="0" width="144" height="36" style="width:1.5in;height:.375in" id="x__x005f_x0000_i1027" src="cid:image005.png@01DB4D76.D5566410" alt="https://www.jlab.org/div_dept/dir_off/public_affairs/logo/JLabEmailSig.png"></span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<div>
<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="xmsonormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> Anne-Marie Valente <<a href="mailto:valente@jlab.org">valente@jlab.org</a>>
<br>
<b>Sent:</b> Friday, December 13, 2024 3:13 PM<br>
<b>To:</b> Sham Brakhas <<a href="mailto:brakhas@jlab.org">brakhas@jlab.org</a>>;
<a href="mailto:EVPO@jlab.org">EVPO@jlab.org</a><br>
<b>Cc:</b> Thomas Huratiak <<a href="mailto:huratiak@jlab.org">huratiak@jlab.org</a>><br>
<b>Subject:</b> Re: Subcontract PO Accruals - December 2024- PO 24-C0335</span><o:p></o:p></p>
</div>
</div>
<p class="xmsonormal"> <o:p></o:p></p>
<div>
<p class="xmsonormal"><span style="color:black">Hello Sham,</span><o:p></o:p></p>
</div>
<div>
<p class="xmsonormal"><span style="color:black"> </span><o:p></o:p></p>
</div>
<div>
<p class="xmsonormal"><span style="color:black">We already went through this in October.</span><o:p></o:p></p>
</div>
<div>
<p class="xmsonormal"><span style="color:black">The 2nd payment was emitted at delivery as stipulated in the contract, but the contract has only been completed this week with the install and final training which was performed this morning. The accrual for October
were only at 90 %.</span><o:p></o:p></p>
</div>
<div>
<p class="xmsonormal"><span style="color:black"> </span><o:p></o:p></p>
</div>
<div>
<p class="xmsonormal"><span style="color:black">Thank you,</span><o:p></o:p></p>
</div>
<div>
<p class="xmsonormal"><span style="color:black"> </span><o:p></o:p></p>
</div>
<div>
<p class="xmsonormal"><span style="color:black">Anne-Marie</span><o:p></o:p></p>
</div>
<div>
<p class="xmsonormal"><span style="color:black"> </span><o:p></o:p></p>
</div>
<div>
<p class="xmsonormal"><span style="color:black"> </span><o:p></o:p></p>
</div>
<div>
<p class="xmsonormal"><span style="color:black"> </span><o:p></o:p></p>
</div>
<div id="x_Signature">
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<p class="xmsonormal" style="background:white"><span style="font-family:"Calibri",sans-serif;color:black"> </span><o:p></o:p></p>
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<div id="x_divtagdefaultwrapper">
<div>
<p class="xmsonormal"><span style="font-family:"Calibri",sans-serif;color:black">Anne-Marie Valente-Feliciano, PhD<br>
Senior Applied Physicist, Accelerator SRF S&T</span><o:p></o:p></p>
</div>
<div>
<p class="xmsonormal"><span style="font-family:"Calibri",sans-serif;color:black">SRF Process & Materials Group Leader</span><o:p></o:p></p>
</div>
<div>
<p class="xmsonormal"><span style="font-family:"Calibri",sans-serif;color:black">(O) 757-269-6073<br>
(L) 757-269-6077<br>
(C) 757-753-1385<br>
<br>
Thomas Jefferson National Accelerator Facility<br>
600 Kelvin Drive<br>
Suite 8, Mailstop 55-H<br>
Newport News, VA 23606</span><o:p></o:p></p>
</div>
</div>
</div>
<div class="MsoNormal" align="center" style="text-align:center"><span style="font-family:Aptos">
<hr size="2" width="98%" align="center">
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<div id="x_divRplyFwdMsg">
<p class="xmsonormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"> Sham Brakhas <<a href="mailto:brakhas@jlab.org">brakhas@jlab.org</a>><br>
<b>Sent:</b> Friday, December 13, 2024 3:09 PM<br>
<b>To:</b> Anne-Marie Valente <<a href="mailto:valente@jlab.org">valente@jlab.org</a>>;
<a href="mailto:EVPO@jlab.org">EVPO@jlab.org</a> <<a href="mailto:evpo@jlab.org">evpo@jlab.org</a>><br>
<b>Cc:</b> Thomas Huratiak <<a href="mailto:huratiak@jlab.org">huratiak@jlab.org</a>><br>
<b>Subject:</b> RE: Subcontract PO Accruals - December 2024- PO 24-C0335</span> <o:p>
</o:p></p>
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<p class="xmsonormal"> <o:p></o:p></p>
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<div>
<p class="xxmsonormal"><span style="font-size:11.0pt">Good Afternoon Anne-Marie,</span><o:p></o:p></p>
<p class="xxmsonormal"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<p class="xxmsonormal"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<p class="xxmsonormal"><span style="color:black">I am processing the accrual for the attached. However, the following item needs to be corrected:</span><o:p></o:p></p>
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<li class="MsoNormal" style="color:black;mso-list:l0 level1 lfo1;list-style-type:"- "">
<span style="font-family:Aptos">the attached accrual form has line # 1 being accrued at 100%. However, and invoice was entered on 10/01/2024 and this line has been fully vouchered.<o:p></o:p></span></li></ul>
<p class="xxmsonormal" style="background:white"><span style="color:black">Please correct this and resubmit to
<a href="mailto:evpo@jlab.org">evpo@jlab.org</a> .</span><o:p></o:p></p>
<p class="xxmsonormal" style="background:white"><span style="color:black"> </span><o:p></o:p></p>
<p class="xxmsonormal"><span style="color:black;background:white">Should you have any questions or need anything further, please let me know. Thanks!</span><o:p></o:p></p>
<p class="xxmsonormal"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<p class="xxmsonormal"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<p class="xxmsonormal"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<p class="xxmsonormal"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<p class="xxmsonormal"><span style="font-size:11.0pt">Sham Brakhas</span><o:p></o:p></p>
<p class="xxmsonormal"><span style="font-size:11.0pt">Finance & Payroll Accountant</span><o:p></o:p></p>
<p class="xxmsonormal"><span style="font-size:11.0pt">Jefferson Science Associates LLC</span><o:p></o:p></p>
<p class="xxmsonormal"><span style="font-size:11.0pt">Phone: 757-269-6860</span><o:p></o:p></p>
<p class="xxmsonormal"><span style="font-size:11.0pt">E-mail: </span><a href="mailto:brakhas@jlab.org"><span style="font-size:11.0pt">brakhas@jlab.org</span></a><o:p></o:p></p>
<p class="xxmsonormal"><span style="font-size:11.0pt"><img border="0" width="144" height="36" style="width:1.5in;height:.375in" id="x_x_Picture_x0020_1" src="cid:image005.png@01DB4D76.D5566410"></span><o:p></o:p></p>
<p class="xxmsonormal"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<p class="xxmsonormal"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
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<p class="xxmsonormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> Evpo <<a href="mailto:evpo-bounces@jlab.org">evpo-bounces@jlab.org</a>>
<b>On Behalf Of </b>Anne-Marie Valente via Evpo<br>
<b>Sent:</b> Friday, December 13, 2024 2:45 PM<br>
<b>To:</b> <a href="mailto:EVPO@jlab.org">EVPO@jlab.org</a><br>
<b>Cc:</b> Thomas Huratiak <<a href="mailto:huratiak@jlab.org">huratiak@jlab.org</a>><br>
<b>Subject:</b> [Evpo] Subcontract PO Accruals - December 2024- PO 24-C0335</span><o:p></o:p></p>
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<p class="xxmsonormal"> <o:p></o:p></p>
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<p class="xxmsonormal"><span style="color:black">Good afternoon,</span><o:p></o:p></p>
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<p class="xxmsonormal"><span style="color:black"> </span><o:p></o:p></p>
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<p class="xxmsonormal"><span style="font-size:11.0pt;color:black">Attached is the December accrual for 24-C0335
</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">.</span><span style="color:black">The contract is now complete.</span><o:p></o:p></p>
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<p class="xxmsonormal"><span style="color:black"> </span><o:p></o:p></p>
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<p class="xxmsonormal"><span style="color:black">Thank you,</span><o:p></o:p></p>
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<p class="xxmsonormal"><span style="color:black"> </span><o:p></o:p></p>
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<p class="xxmsonormal"><span style="color:black">Anne-Marie</span><o:p></o:p></p>
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<p class="xxmsonormal"><span style="font-family:"Calibri",sans-serif;color:black"> </span><o:p></o:p></p>
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<p class="xxmsonormal"><span style="font-family:"Calibri",sans-serif;color:black">Anne-Marie Valente-Feliciano, PhD<br>
Senior Applied Physicist, Accelerator SRF S&T</span><o:p></o:p></p>
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<p class="xxmsonormal"><span style="font-family:"Calibri",sans-serif;color:black">SRF Process & Materials Group Leader</span><o:p></o:p></p>
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<p class="xxmsonormal"><span style="font-family:"Calibri",sans-serif;color:black">(O) 757-269-6073<br>
(L) 757-269-6077<br>
(C) 757-753-1385<br>
<br>
Thomas Jefferson National Accelerator Facility<br>
600 Kelvin Drive<br>
Suite 8, Mailstop 55-H<br>
Newport News, VA 23606</span><o:p></o:p></p>
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