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Dear Sham,</div>
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They/MIT still owe us the invoice for January, but based on the work report that I can see:</div>
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Projecting up to February 02/26, the accrual will be rounded 47% or projected near $88,500.00 for 24-D0863 with MIT.</div>
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Best regards, Rolf</div>
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<div dir="ltr" id="divRplyFwdMsg"><span style="font-family: Calibri, sans-serif; font-size: 11pt; color: rgb(0, 0, 0);"><b>From:</b> Sham Brakhas <brakhas@jlab.org><br>
<b>Sent:</b> Friday, February 14, 2025 9:01 AM<br>
<b>To:</b> Todd Alther <alther@jlab.org>; Cedric Jackson <cedric@jlab.org>; Ciprian Gal <ciprian@jlab.org>; Zack Conway <conway@jlab.org>; Corry Smith <csmith@jlab.org>; Adam Cutler <cutler@jlab.org>; Michael Dion <dion@jlab.org>; Duane Bourne <duane@jlab.org>;
Rolf Ent <ent@jlab.org>; Tanya-Gaye Stewart <fraites@jlab.org>; Dave Gaskell <gaskelld@jlab.org>; Gianluigi Ciovati <gciovati@jlab.org>; Eugene Chudakov <gen@jlab.org>; Probir Ghoshal <ghoshal@jlab.org>; Sandesh Gopinath <gopinath@jlab.org>; Haipeng Wang <haipeng@jlab.org>;
John Vennekate <hannesv@jlab.org>; Curt Hovater <hovater@jlab.org>; Naeem Huque <huque@jlab.org>; David Kashy <kashy@jlab.org>; Matt Marchlik <marchlik@jlab.org>; Maynard Brown <maynardb@jlab.org>; Natalie Carter <ncarter@jlab.org>; James Nigg <nigg@jlab.org>;
Onish Kumar <okumar@jlab.org>; Patrick Achenbach <patricka@jlab.org>; Tom Renzo <renzo@jlab.org>; Russ Fries <rfries@jlab.org>; Scott Bentivegna <scottb@jlab.org>; Jamie Shiflett <shiflett@jlab.org>; Sourav Tarafdar <stara@jlab.org>; Sherry Thomas <sthomas@jlab.org>;
Todd Coates <tcoates@jlab.org>; Brittany Dennis <tolbert@jlab.org>; Anne-Marie Valente <valente@jlab.org>; Shaoheng Wang <wang@jlab.org>; William Baumgartner <wbaum@jlab.org>; Matt Weaks <weaksmc@jlab.org>; Robin Wines <wines@jlab.org>; Carl Zorn <zorn@jlab.org><br>
<b>Cc:</b> Tony Risk <antonior@jlab.org>; Ciprian Gal <ciprian@jlab.org>; Corry Smith <csmith@jlab.org>; Joel Dolbeck <dolbeck@jlab.org>; Eden Evans <eaevans@jlab.org>; Kent Hammack <hammack@jlab.org>; Thomas Huratiak <huratiak@jlab.org>; Giuseppina Tenbusch
<jessie@jlab.org>; Klaus Dehmelt <kdehmelt@jlab.org>; Katherine Wilson <kwilson@jlab.org>; Lauren Hansen <lhansen@jlab.org>; Bob May <may@jlab.org>; Renuka Rajput-Ghoshal <renuka@jlab.org>; Young-Min Shin <shin@jlab.org>; Mike Spata <spata@jlab.org>; Whit
Seay <wseay@jlab.org>; Xavier Gomez <xgomez@jlab.org>; Amrit Yegneswaran <yeg@jlab.org>; Shareen McCallum <mccallum@jlab.org>; Sham Brakhas <brakhas@jlab.org>; Connie Adams <cadams@jlab.org>; Tori Hundley <hundley@jlab.org><br>
<b>Subject:</b> Subcontract PO Accruals - February 2025 - 1st Request</span>
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<p style="margin: 0in; font-family: "Aptos", sans-serif; font-size: 12pt;"><span style="color: black;">All, </span></p>
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<p style="margin: 0in; font-family: "Aptos", sans-serif; font-size: 12pt;"><span style="color: black;"> </span></p>
<p style="margin: 0in; font-family: "Aptos", sans-serif; font-size: 12pt;"><span style="color: black;">You are receiving this message because you are the primary (To:) or alternate (cc:) person responsible for submitting accrual estimates for at least one Subcontract
Retainage (Accrual) Purchase Order. Attached you will find the listing of Subcontract Retainage (Accrual) Purchase Orders that need to be evaluated for accrual purposes. Additionally, you will find the PO Accrual Form with instructions to be completed for
your submittal. </span></p>
<p style="margin: 0in; font-family: "Aptos", sans-serif; font-size: 12pt;"><span style="color: black;"> </span></p>
<p style="margin: 0in; font-family: "Aptos", sans-serif; font-size: 12pt;"><span style="color: black;">Please complete the Subcontract Percent Complete Form for work completed through
</span><b><u>February</u></b><span style="color: black;"><b><u> </u></b></span><b><u>26</u></b><span style="color: black;"><b><u>, 202</u></b></span><b><u>5</u></b><span style="color: black;"><b><u> (this is that date that you will use on the PO Accrual Form
as well)</u></b>. It is important that we receive estimated percent complete forms associated with work performed through this date for which we have a contractual obligation where an invoice has not been received and approved. </span></p>
<p style="margin: 0in; font-family: "Aptos", sans-serif; font-size: 12pt;"><span style="color: black;"> </span></p>
<p style="margin: 0in; font-family: "Aptos", sans-serif; font-size: 12pt;"><span style="color: black;">**** Please submit your accrual form to
</span><span style="color: blue;"><u><a href="mailto:evpo@jlab.org" id="OWA46009fb1-001d-e9bb-a730-e214486730f2" class="OWAAutoLink" style="color: blue; margin-top: 0px; margin-bottom: 0px;">evpo@jlab.org</a></u></span><span style="color: black;"> by
</span><span style="color: rgb(237, 92, 87);"><b><u>close of business, Tuesday, February 18, 2025.</u></b></span><span style="color: black;"> If you have nothing to accrue, please email
</span><span style="color: blue;"><u><a href="mailto:evpo@jlab.org" id="OWA8f5eaf01-c451-b241-bdf1-49d05ff3343e" class="OWAAutoLink" style="color: blue; margin-top: 0px; margin-bottom: 0px;">evpo@jlab.org</a></u></span><span style="color: black;"> stating you
have nothing to accrue for PO# xxx-xxxxxx. ****</span></p>
<p style="margin: 0in; font-family: "Aptos", sans-serif; font-size: 12pt;"><span style="color: black;"> </span></p>
<p style="margin: 0in; font-family: "Aptos", sans-serif; font-size: 12pt;"><span style="color: black;">**** Please note that you can submit accruals, to
</span><span style="color: blue;"><u><a href="mailto:evpo@jlab.org" id="OWAe42f4649-f614-4330-f7c0-75e239af6943" class="OWAAutoLink" style="color: blue; margin-top: 0px; margin-bottom: 0px;">evpo@jlab.org</a></u></span><span style="color: black;">, prior to
receiving the month end notices.***</span></p>
<p style="margin: 0in; font-family: "Aptos", sans-serif; font-size: 12pt;"> </p>
<p style="margin: 0in; font-family: "Aptos", sans-serif; font-size: 12pt;"><span style="font-size: 11pt;"> </span></p>
<p style="margin: 0in; font-family: "Aptos", sans-serif; font-size: 12pt;"><span style="font-size: 11pt;"> </span></p>
<p style="margin: 0in; font-family: "Aptos", sans-serif; font-size: 12pt;"><span style="font-size: 11pt;">Regards,</span></p>
<p style="margin: 0in; font-family: "Aptos", sans-serif; font-size: 12pt;"><span style="font-size: 11pt;"> </span></p>
<p style="margin: 0in; font-family: "Aptos", sans-serif; font-size: 12pt;"><span style="font-size: 11pt;"> </span></p>
<p style="margin: 0in; font-family: "Aptos", sans-serif; font-size: 12pt;"><span style="font-size: 11pt;">Sham Brakhas</span></p>
<p style="margin: 0in; font-family: "Aptos", sans-serif; font-size: 12pt;"><span style="font-size: 11pt;">Finance & Payroll Accountant</span></p>
<p style="margin: 0in; font-family: "Aptos", sans-serif; font-size: 12pt;"><span style="font-size: 11pt;">Jefferson Science Associates LLC</span></p>
<p style="margin: 0in; font-family: "Aptos", sans-serif; font-size: 12pt;"><span style="font-size: 11pt;">Phone: 757-269-6860</span></p>
<p style="margin: 0in; font-family: "Aptos", sans-serif; font-size: 12pt;"><span style="font-size: 11pt;">E-mail:
</span><span style="font-size: 11pt; color: rgb(70, 120, 134);"><u><a href="mailto:brakhas@jlab.org" id="OWAfe1f9470-269c-1068-a9ae-6c98c13cd1a6" class="OWAAutoLink" style="color: rgb(70, 120, 134); margin-top: 0px; margin-bottom: 0px;">brakhas@jlab.org</a></u></span></p>
<p style="margin: 0in; font-family: "Aptos", sans-serif; font-size: 12pt;"><span style="font-size: 11pt;"><img alt="https://www.jlab.org/div_dept/dir_off/public_affairs/logo/JLabEmailSig.png" id="x_x_x_Picture_x0020_1" style="width: 1.5in; height: 0.375in; margin-top: 0px; margin-bottom: 0px;" width="144" height="36" size="7356" contenttype="image/png" data-outlook-trace="F:1|T:1" src="cid:image003.png@01DB68B8.528216D0"></span></p>
<p style="margin: 0in; font-family: "Aptos", sans-serif; font-size: 12pt;"><span style="font-size: 11pt;"> </span></p>
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<p style="background-color: white;"> </p>
<p style="margin: 0in; font-family: "Aptos", sans-serif; font-size: 12pt;"><span style="font-size: 11pt;">Tori S. Hundley</span></p>
<p style="margin: 0in; font-family: "Aptos", sans-serif; font-size: 12pt;"><span style="font-size: 11pt;">Treasury Accountant</span></p>
<p style="margin: 0in; font-family: "Aptos", sans-serif; font-size: 12pt;"><span style="font-size: 11pt;">Jefferson Science Associates LLC</span></p>
<p style="margin: 0in; font-family: "Aptos", sans-serif; font-size: 12pt;"><span style="font-size: 11pt;">757-269-6609</span></p>
<p style="margin: 0in; font-family: "Aptos", sans-serif; font-size: 12pt;"><span style="font-size: 11pt;">E-mail:
</span><span style="color: rgb(0, 0, 0);"><u><a href="mailto:mccallum@jlab.org" id="OWAa5dffa18-eed2-2f90-35d2-9ac8466f5f9b" class="OWAAutoLink" style="color: rgb(0, 0, 0); margin-top: 0px; margin-bottom: 0px;">hundley@jlab.org</a></u></span></p>
<p style="margin: 0in; font-family: "Aptos", sans-serif; font-size: 12pt;"><span style="font-size: 11pt;"><img id="x_Picture_x0020_1" style="width: 1.5in; height: 0.375in; margin-top: 0px; margin-bottom: 0px;" width="144" height="36" size="4368" contenttype="image/png" data-outlook-trace="F:1|T:1" src="cid:image002.png@01DB68B8.528216D0"></span></p>
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