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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Thursday, March 20, 2025<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Hi Sham. For PO 21-C1176, there is no accrual for the month of March 2025.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">All the best,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">………..Carl<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><a href="mailto:zorn@jlab.org">zorn@jlab.org</a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">»»»»»»»»»»»»»»»»»»»»»»»»»»»»»»»»»»<o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-bottom:12.0pt"><b><span style="font-size:12.0pt;font-family:"Calibri",sans-serif;color:black">From:
</span></b><span style="font-size:12.0pt;font-family:"Calibri",sans-serif;color:black">Sham Brakhas <brakhas@jlab.org><br>
<b>Date: </b>Wednesday, March 19, 2025 at 4:47 PM<br>
<b>To: </b>Todd Alther <alther@jlab.org>, Cedric Jackson <cedric@jlab.org>, Ciprian Gal <ciprian@jlab.org>, Michael Dion <dion@jlab.org>, Joel Dolbeck <dolbeck@jlab.org>, Gianluigi Ciovati <gciovati@jlab.org>, Probir Ghoshal <ghoshal@jlab.org>, Sandesh Gopinath
<gopinath@jlab.org>, Haipeng Wang <haipeng@jlab.org>, Curt Hovater <hovater@jlab.org>, Naeem Huque <huque@jlab.org>, Jennifer Williams <jennifer@jlab.org>, Giuseppina Tenbusch <jessie@jlab.org>, David Kashy <kashy@jlab.org>, Klaus Dehmelt <kdehmelt@jlab.org>,
Katherine Wilson <kwilson@jlab.org>, Maynard Brown <maynardb@jlab.org>, Natalie Carter <ncarter@jlab.org>, James Nigg <nigg@jlab.org>, Robert Rimmer <rarimmer@jlab.org>, Renuka Rajput-Ghoshal <renuka@jlab.org>, Russ Fries <rfries@jlab.org>, Jamie Shiflett
<shiflett@jlab.org>, Mike Spata <spata@jlab.org>, Todd Coates <tcoates@jlab.org>, Brittany Dennis <tolbert@jlab.org>, Anne-Marie Valente <valente@jlab.org>, Shaoheng Wang <wang@jlab.org>, Matt Weaks <weaksmc@jlab.org>, Robin Wines <wines@jlab.org>, Whit Seay
<wseay@jlab.org>, Xavier Gomez <xgomez@jlab.org>, Carl Zorn <zorn@jlab.org><br>
<b>Cc: </b>Tony Risk <antonior@jlab.org>, Ebony Beaver <beaver@jlab.org>, John Buttles <buttles@jlab.org>, Connor Clark <cclark@jlab.org>, Zack Conway <conway@jlab.org>, Drew Weisenberger <drew@jlab.org>, Eden Evans <eaevans@jlab.org>, Seth Frisby <frisby@jlab.org>,
Rongli Geng <geng@jlab.org>, Kent Hammack <hammack@jlab.org>, Thomas Huratiak <huratiak@jlab.org>, Johnathon Huff <jhuff@jlab.org>, Mark Kevin Jones <jones@jlab.org>, Kelvin Edwards <kelvin@jlab.org>, Cynthia (Thia) Keppel <keppel@jlab.org>, Mitchell Laney
<laney@jlab.org>, Steven Lassiter <lassiter@jlab.org>, DeAnn Maddox <maddox@jlab.org>, Michele Khasidis <michele@jlab.org>, richarda@jlab.org <richarda@jlab.org>, Andrei Seryi <seryi@jlab.org>, Carolyn Stepney <stepney@jlab.org>, Sharon Williams <swill@jlab.org>,
Melissa Torres <torres@jlab.org>, Shareen McCallum <mccallum@jlab.org>, Sham Brakhas <brakhas@jlab.org>, Connie Adams <cadams@jlab.org>, Tori Hundley <hundley@jlab.org><br>
<b>Subject: </b>Subcontract PO Accruals - March 2025 - 2nd Request<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:12.0pt;color:black">All, </span><span style="font-size:12.0pt">
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:black"> </span><span style="font-size:12.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:black">You received the below request because you are the primary (To:) or alternate (cc:) person responsible for submitting accrual estimates for at least one Subcontract Retainage (Accrual) Purchase
Order. </span><span style="font-size:12.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:black"> </span><span style="font-size:12.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:black"> Submittals were requested by<u>
<b>COB </b></u></span><b><u><span style="font-size:12.0pt">T<span style="color:black">oday,</span> March 19<span style="color:black">, 2025</span></span></u></b><span style="font-size:12.0pt;color:black">. It is imperative that we receive a response by
</span><b><u><span style="font-size:12.0pt;color:#ED5C57">noon Friday, March 21, 2025</span></u></b><span style="font-size:12.0pt;color:black">. </span><span style="font-size:12.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:black"> </span><span style="font-size:12.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:black"> Please complete the Subcontract Percent Complete Form (PO Accrual Form) for work completed through
</span><b><u><span style="font-size:12.0pt;color:#0C64C0">March 27,2025</span></u></b><b><u><span style="font-size:12.0pt;color:black">
</span></u></b><b><u><span style="font-size:12.0pt;color:#0C64C0">- this is the date to use on the PO Accrual form as well.</span></u></b><span style="font-size:12.0pt;color:black"> It is important that we receive estimated percent complete forms associated
with work performed through this date for which we have a contractual obligation where an invoice has not been received and approved. </span><span style="font-size:12.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:black"> </span><span style="font-size:12.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:black"> Please submit your accrual form to
</span><b><u><span style="font-size:12.0pt;color:#763E9B"><a href="mailto:evpo@jlab.org">evpo@jlab.org</a></span></u></b><span style="font-size:12.0pt;color:black">. If you have nothing to accrue, please email
</span><b><u><span style="font-size:12.0pt;color:#763E9B"><a href="mailto:evpo@jlab.org">evpo@jlab.org</a></span></u></b><span style="font-size:12.0pt;color:black"> stating you have nothing to accrue for PO# xxx-xxxxxx. ****</span><span style="font-size:12.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:black"> </span><span style="font-size:12.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:black"> </span><span style="font-size:12.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:black">Thanks,</span><span style="font-size:12.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:black"> </span><span style="font-size:12.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span><span style="font-size:12.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Sham Brakhas</span><span style="font-size:12.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Finance & Payroll Accountant</span><span style="font-size:12.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Jefferson Science Associates LLC</span><span style="font-size:12.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Phone: 757-269-6860</span><span style="font-size:12.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">E-mail: <u><span style="color:#0563C1"><a href="mailto:brakhas@jlab.org"><span style="color:#467886">brakhas@jlab.org</span></a></span></u></span><span style="font-size:12.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><img border="0" width="144" height="36" style="width:1.5in;height:.375in" id="Picture_x0020_1707893478" src="cid:image001.png@01DB98E5.FBD785A0"></span><span style="font-size:12.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span><span style="font-size:12.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span><span style="font-size:12.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span><span style="font-size:12.0pt"><o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> Sham Brakhas <brakhas@jlab.org>
<br>
<b>Sent:</b> Monday, March 17, 2025 9:01 AM<br>
<b>To:</b> Todd Alther <alther@jlab.org>; Cedric Jackson <cedric@jlab.org>; Ciprian Gal <ciprian@jlab.org>; Zack Conway <conway@jlab.org>; Corry Smith <csmith@jlab.org>; Adam Cutler <cutler@jlab.org>; Michael Dion <dion@jlab.org>; Duane Bourne <duane@jlab.org>;
Rolf Ent <ent@jlab.org>; Tanya-Gaye Stewart <fraites@jlab.org>; Dave Gaskell <gaskelld@jlab.org>; Gianluigi Ciovati <gciovati@jlab.org>; Eugene Chudakov <gen@jlab.org>; Probir Ghoshal <ghoshal@jlab.org>; Sandesh Gopinath <gopinath@jlab.org>; Haipeng Wang <haipeng@jlab.org>;
John Vennekate <hannesv@jlab.org>; Curt Hovater <hovater@jlab.org>; Naeem Huque <huque@jlab.org>; Jennifer Williams <jennifer@jlab.org>; Giuseppina Tenbusch <jessie@jlab.org>; David Kashy <kashy@jlab.org>; Maynard Brown <maynardb@jlab.org>; James Nigg <nigg@jlab.org>;
Patrick Achenbach <patricka@jlab.org>; Tom Renzo <renzo@jlab.org>; Russ Fries <rfries@jlab.org>; Scott Bentivegna <scottb@jlab.org>; Jamie Shiflett <shiflett@jlab.org>; Sourav Tarafdar <stara@jlab.org>; Sherry Thomas <sthomas@jlab.org>; Todd Coates <tcoates@jlab.org>;
Brittany Dennis <tolbert@jlab.org>; Anne-Marie Valente <valente@jlab.org>; Shaoheng Wang <wang@jlab.org>; William Baumgartner <wbaum@jlab.org>; Matt Weaks <weaksmc@jlab.org>; Robin Wines <wines@jlab.org>; Carl Zorn <zorn@jlab.org><br>
<b>Cc:</b> Tony Risk <antonior@jlab.org>; Brian Hill <bdhill@jlab.org>; Joel Dolbeck <dolbeck@jlab.org>; Eden Evans <eaevans@jlab.org>; Klaus Dehmelt <kdehmelt@jlab.org>; Katherine Wilson <kwilson@jlab.org>; Lauren Hansen <lhansen@jlab.org>; Natalie Carter
<ncarter@jlab.org>; Robert Rimmer <rarimmer@jlab.org>; Renuka Rajput-Ghoshal <renuka@jlab.org>; Russ Fries <rfries@jlab.org>; Young-Min Shin <shin@jlab.org>; Mike Spata <spata@jlab.org>; Whit Seay <wseay@jlab.org>; Xavier Gomez <xgomez@jlab.org>; Amrit Yegneswaran
<yeg@jlab.org>; Shareen McCallum <mccallum@jlab.org>; Sham Brakhas <brakhas@jlab.org>; Connie Adams <cadams@jlab.org>; Tori Hundley <hundley@jlab.org><br>
<b>Subject:</b> Subcontract PO Accruals - March 2025 - 1st Request</span><span style="font-size:12.0pt"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:12.0pt"> <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:12.0pt;color:black">All, </span><span style="font-size:12.0pt"><o:p></o:p></span></p>
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<p class="xmsonormal"><span style="font-size:12.0pt;color:black"> </span><span style="font-size:12.0pt"><o:p></o:p></span></p>
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<div>
<p class="xmsonormal"><span style="font-size:12.0pt;color:black">You are receiving this message because you are the primary (To:) or alternate (cc:) person responsible for submitting accrual estimates for at least one Subcontract Retainage (Accrual) Purchase
Order. Attached you will find the listing of Subcontract Retainage (Accrual) Purchase Orders that need to be evaluated for accrual purposes. Additionally, you will find the PO Accrual Form with instructions to be completed for your submittal. </span><span style="font-size:12.0pt"><o:p></o:p></span></p>
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<p class="xmsonormal"><span style="font-size:12.0pt;color:black"> </span><span style="font-size:12.0pt"><o:p></o:p></span></p>
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<p class="xmsonormal"><span style="font-size:12.0pt;color:black">Please complete the Subcontract Percent Complete Form for work completed through
</span><b><u><span style="font-size:12.0pt">March<span style="color:black"> </span>
27<span style="color:black">, 202</span>5<span style="color:black"> (this is that date that you will use on the PO Accrual Form as well)</span></span></u></b><span style="font-size:12.0pt;color:black">. It is important that we receive estimated percent complete
forms associated with work performed through this date for which we have a contractual obligation where an invoice has not been received and approved. </span><span style="font-size:12.0pt"><o:p></o:p></span></p>
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<p class="xmsonormal"><span style="font-size:12.0pt;color:black"> </span><span style="font-size:12.0pt"><o:p></o:p></span></p>
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<p class="xmsonormal"><span style="font-size:12.0pt;color:black">**** Please submit your accrual form to
</span><u><span style="font-size:12.0pt;color:#B36AE2"><a href="mailto:evpo@jlab.org">evpo@jlab.org</a></span></u><span style="font-size:12.0pt;color:black"> by
</span><b><u><span style="font-size:12.0pt;color:#ED5C57">close of business, Wednesday, March 19, 2025.</span></u></b><span style="font-size:12.0pt;color:black"> If you have nothing to accrue, please email
</span><u><span style="font-size:12.0pt;color:#B36AE2"><a href="mailto:evpo@jlab.org">evpo@jlab.org</a></span></u><span style="font-size:12.0pt;color:black"> stating you have nothing to accrue for PO# xxx-xxxxxx. ****</span><span style="font-size:12.0pt"><o:p></o:p></span></p>
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<p class="xmsonormal"><span style="font-size:12.0pt;color:black"> </span><span style="font-size:12.0pt"><o:p></o:p></span></p>
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<p class="xmsonormal"><span style="font-size:12.0pt;color:black">**** Please note that you can submit accruals, to
</span><u><span style="font-size:12.0pt;color:#B36AE2"><a href="mailto:evpo@jlab.org">evpo@jlab.org</a></span></u><span style="font-size:12.0pt;color:black">, prior to receiving the month end notices.***</span><span style="font-size:12.0pt"><o:p></o:p></span></p>
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<p class="xmsonormal"><span style="font-size:12.0pt"> <o:p></o:p></span></p>
<p class="xmsonormal"><span style="font-size:11.0pt"> </span><span style="font-size:12.0pt"><o:p></o:p></span></p>
<p class="xmsonormal"><span style="font-size:11.0pt"> </span><span style="font-size:12.0pt"><o:p></o:p></span></p>
<p class="xmsonormal"><span style="font-size:11.0pt">Regards,</span><span style="font-size:12.0pt"><o:p></o:p></span></p>
<p class="xmsonormal"><span style="font-size:11.0pt"> </span><span style="font-size:12.0pt"><o:p></o:p></span></p>
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<p class="xmsonormal"><span style="font-size:11.0pt"> </span><span style="font-size:12.0pt"><o:p></o:p></span></p>
<p class="xmsonormal"><span style="font-size:11.0pt">Sham Brakhas</span><span style="font-size:12.0pt"><o:p></o:p></span></p>
<p class="xmsonormal"><span style="font-size:11.0pt">Finance & Payroll Accountant</span><span style="font-size:12.0pt"><o:p></o:p></span></p>
<p class="xmsonormal"><span style="font-size:11.0pt">Jefferson Science Associates LLC</span><span style="font-size:12.0pt"><o:p></o:p></span></p>
<p class="xmsonormal"><span style="font-size:11.0pt">Phone: 757-269-6860</span><span style="font-size:12.0pt"><o:p></o:p></span></p>
<p class="xmsonormal"><span style="font-size:11.0pt">E-mail: <u><span style="color:#0563C1"><a href="mailto:brakhas@jlab.org"><span style="color:#467886">brakhas@jlab.org</span></a></span></u></span><span style="font-size:12.0pt"><o:p></o:p></span></p>
<p class="xmsonormal"><span style="font-size:11.0pt"><img border="0" width="144" height="36" style="width:1.5in;height:.375in" id="x_x_Picture_x0020_1" src="cid:image001.png@01DB98E5.FBD785A0" alt="https://www.jlab.org/div_dept/dir_off/public_affairs/logo/JLabEmailSig.png"></span><span style="font-size:12.0pt"><o:p></o:p></span></p>
<p class="xmsonormal"><span style="font-size:11.0pt"> </span><span style="font-size:12.0pt"><o:p></o:p></span></p>
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