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Nothing to accrue for 23-D1216</div>
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Thanks,</div>
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Naeem</div>
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<div dir="ltr" id="divRplyFwdMsg"><span style="font-family: Calibri, sans-serif; font-size: 11pt; color: rgb(0, 0, 0);"><b>From:</b> Tori Hundley <hundley@jlab.org><br>
<b>Sent:</b> Friday, May 23, 2025 7:53 AM<br>
<b>To:</b> Rolf Ent <ent@jlab.org>; Tanya-Gaye Stewart <fraites@jlab.org>; Naeem Huque <huque@jlab.org>; Anne-Marie Valente <valente@jlab.org>; William Baumgartner <wbaum@jlab.org>; Robin Wines <wines@jlab.org><br>
<b>Cc:</b> Ciprian Gal <ciprian@jlab.org>; Katherine Wilson <kwilson@jlab.org>; Young-Min Shin <shin@jlab.org>; Brittany Dennis <tolbert@jlab.org>; Amrit Yegneswaran <yeg@jlab.org>; Zack Conway <conway@jlab.org>; Rongli Geng <geng@jlab.org>; Mark Kevin Jones
<jones@jlab.org>; Cynthia (Thia) Keppel <keppel@jlab.org>; Mitchell Laney <laney@jlab.org>; Rick Anderson <richarda@jlab.org>; Melissa Torres <torres@jlab.org>; Ebony Beaver <beaver@jlab.org>; Connor Clark <cclark@jlab.org>; Cedric Jackson <cedric@jlab.org>;
Seth Frisby <frisby@jlab.org>; Thomas Huratiak <huratiak@jlab.org>; Giuseppina Tenbusch <jessie@jlab.org>; Michele Khasidis <michele@jlab.org>; Brittany Dennis <tolbert@jlab.org>; Johnathon Huff <jhuff@jlab.org>; Gail Frayne <lucento@jlab.org>; Shareen McCallum
<mccallum@jlab.org>; Connie Adams <cadams@jlab.org>; Tori Hundley <hundley@jlab.org><br>
<b>Subject:</b> Fw: Subcontract PO Accruals - May 2025 3rd & FINAL Request</span>
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<span style="font-family: Aptos, sans-serif; font-size: 12pt; color: black;"> All,</span></p>
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<span style="font-family: Aptos, sans-serif; font-size: 12pt; color: black;"> </span></p>
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<span style="font-family: Aptos, sans-serif; font-size: 12pt; color: black;">You are receiving this message because you are the primary (To:) or alternate (cc:) person responsible for submitting accrual estimates for at least one Subcontract Retainage (Accrual)
Purchase Order. Attached you will find the listing of Subcontract Retainage (Accrual) Purchase Orders that need to be evaluated for accrual purposes. Additionally, you will find the PO Accrual Form with instructions to be completed for your submittal. </span></p>
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<span style="font-family: Aptos, sans-serif; font-size: 12pt; color: black;"> </span></p>
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<span style="font-family: Aptos, sans-serif; font-size: 12pt; color: black;"><b><u>Submittals were originally requested on Wednesday, 05/21/2025 with the final request by noon, Thursday, 05/22/2025. It is imperative that we receive a response by COB today,
05/23/2025, so that needed accruals can be processed before Month End. </u></b></span></p>
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</u></b></span></p>
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<span style="color: black;"> Please complete the Subcontract Percent Complete Form for
<b><i><u>estimated work completed through May 28, 2025.</u></i></b> It is important that we receive estimated percent complete forms associated with the
<b><i><u>estimated work performed through this date for which we have a contractual obligation where an invoice has not been received and approved</u></i></b>. Accruals are due as we are pushing to have them completed early to avoid last minute. </span></p>
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<span style="color: black;"> <b>**** Please submit your accrual form to <i><a href="mailto:evpo@jlab.org" id="OWAc7ffdf56-31c5-2f32-1d55-a7388d2fe9d8" class="x_OWAAutoLink" title="mailto:evpo@jlab.org" style="margin: 0px;" data-linkindex="0" data-ogsc="">evpo@jlab.org</a></i> by
close of business, Today, 05/23/2025. If you have nothing to accrue, please email the address provided stating you have nothing to accrue for PO# xxx-xxxxxx.</b></span></p>
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<span style="color: black;">Thank for your speedy response to this matter!</span></p>
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<div style="font-family: Cooper; font-size: 14pt; color: rgb(0, 0, 0);">Tori Hundley</div>
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Treasury Accountant</div>
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Jefferson Science Associates</div>
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Office #: 757-269-6609</div>
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Email: <span style="color: rgb(94, 50, 124);"><u>hundley@jlab.org</u></span></div>
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<img style="max-width: 753px;" size="4387" contenttype="image/png" data-outlook-trace="F:2|T:2" src="cid:0eb75575-b2ae-45af-9a86-e1a13e0a1c81"></div>
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<div dir="ltr" id="x_divRplyFwdMsg"><span style="font-family: Calibri, sans-serif; font-size: 11pt; color: rgb(0, 0, 0);"><b>From:</b> Tori Hundley <hundley@jlab.org><br>
<b>Sent:</b> Thursday, May 22, 2025 7:38 AM<br>
<b>To:</b> Jennifer Williams <jennifer@jlab.org>; Philip Denny <denny@jlab.org>; Rolf Ent <ent@jlab.org>; Tanya-Gaye Stewart <fraites@jlab.org>; Dave Gaskell <gaskelld@jlab.org>; Probir Ghoshal <ghoshal@jlab.org>; Sandesh Gopinath <gopinath@jlab.org>; Naeem
Huque <huque@jlab.org>; James Nigg <nigg@jlab.org>; Russ Fries <rfries@jlab.org>; Todd Coates <tcoates@jlab.org>; Anne-Marie Valente <valente@jlab.org>; William Baumgartner <wbaum@jlab.org>; Matt Weaks <weaksmc@jlab.org>; Robin Wines <wines@jlab.org><br>
<b>Cc:</b> antonio@jlab.org <antonio@jlab.org>; Ciprian Gal <ciprian@jlab.org>; Michael Dion <dion@jlab.org>; Joel Dolbeck <dolbeck@jlab.org>; eaveans@jlab.org <eaveans@jlab.org>; Katherine Wilson <kwilson@jlab.org>; Natalie Carter <ncarter@jlab.org>; Renuka
Rajput-Ghoshal <renuka@jlab.org>; Young-Min Shin <shin@jlab.org>; Brittany Dennis <tolbert@jlab.org>; Amrit Yegneswaran <yeg@jlab.org>; John Buttles <buttles@jlab.org>; Zack Conway <conway@jlab.org>; Rongli Geng <geng@jlab.org>; Johnathon Huff <jhuff@jlab.org>;
Mark Kevin Jones <jones@jlab.org>; Kelvin Edwards <kelvin@jlab.org>; Cynthia (Thia) Keppel <keppel@jlab.org>; Kimberly Sawyer <kimberly@jlab.org>; Mitchell Laney <laney@jlab.org>; Rick Anderson <richarda@jlab.org>; Melissa Torres <torres@jlab.org>; Ebony Beaver
<beaver@jlab.org>; Connor Clark <cclark@jlab.org>; Cedric Jackson <cedric@jlab.org>; Seth Frisby <frisby@jlab.org>; Thomas Huratiak <huratiak@jlab.org>; Giuseppina Tenbusch <jessie@jlab.org>; Michele Khasidis <michele@jlab.org>; Carolyn Stepney <stepney@jlab.org>;
Sharon Williams <swill@jlab.org>; Shareen McCallum <mccallum@jlab.org>; Connie Adams <cadams@jlab.org>; Tori Hundley <hundley@jlab.org><br>
<b>Subject:</b> Fw: Subcontract PO Accruals - May 2025 2nd Request</span>
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<span style="font-family: Aptos; color: black;">All, </span></p>
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<span style="font-family: Aptos; color: black;"> </span></p>
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<span style="font-family: Aptos; color: black;">You received the below request because you are the primary (To:) or alternate (cc:) person responsible for submitting accrual estimates for at least one Subcontract Retainage (Accrual) Purchase Order. </span></p>
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<span style="font-family: Aptos; color: black;"> </span></p>
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<span style="font-family: Aptos; color: black;"> Submittals were requested by <b>
<u>COB Wednesday, May 21, 2025</u></b>. It is imperative that we receive a response by
</span><span style="font-family: Aptos; color: rgb(134, 17, 6);"><b><u>noon today, Thursday. May 22, 2025</u></b></span><span style="font-family: Aptos; color: black;">. </span></p>
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<span style="font-family: Aptos; color: black;"> </span></p>
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<span style="font-family: Aptos; color: black;"> Please complete the Subcontract Percent Complete Form (PO Accrual Form) for work completed through
</span><span style="font-family: Aptos; color: rgb(12, 100, 192);"><b><u>May 28, 2025 - this is the date to use on the PO Accrual form as well.</u></b></span><span style="font-family: Aptos; color: black;"> It is important that we receive estimated percent
complete forms associated with work performed through this date for which we have a contractual obligation where an invoice has not been received and approved. </span></p>
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<span style="font-family: Aptos; color: black;"> </span></p>
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<span style="font-family: Aptos; color: black;"> Please submit your accrual form to
<a href="mailto:evpo@jlab.org" id="OWA1780cd95-861c-2d84-5243-ef3a64ff74a0" class="x_x_x_OWAAutoLink" title="mailto:evpo@jlab.org" style="margin: 0px;" data-linkindex="0" data-ogsc="">
evpo@jlab.org</a>. If you have <b><u>nothing to accrue</u></b>, please email </span>
<span style="font-family: Aptos; color: rgb(94, 50, 124);"><u><a href="mailto:evpo@jlab.org" id="OWA547228a8-c40f-e613-45ca-bdb9231bb5e6" class="x_x_x_OWAAutoLink" title="mailto:evpo@jlab.org" style="margin: 0px;" data-linkindex="1" data-ogsc="">evpo@jlab.org</a></u></span><span style="font-family: Aptos; color: black;"> stating
you have nothing to accrue for PO# xxx-xxxxxx. ****</span></p>
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<div style="font-family: Cooper; font-size: 14pt; color: rgb(0, 0, 0);">Tori Hundley</div>
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Treasury Accountant</div>
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Jefferson Science Associates</div>
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Office #: 757-269-6609</div>
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Email: <span style="color: rgb(94, 50, 124);"><u>hundley@jlab.org</u></span></div>
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<img style="max-width: 753px;" size="4387" contenttype="image/png" data-outlook-trace="F:3|T:3" src="cid:661b5beb-00ad-4c64-9dea-8f37de63241e"></div>
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<div style="" id="x_x_x_divRplyFwdMsg" dir="ltr"><span style="font-family: Calibri, sans-serif; font-size: 11pt; color: rgb(0, 0, 0);"><b>From:</b> Tori Hundley<br>
<b>Sent:</b> Monday, May 19, 2025 9:00 AM<br>
<b>To:</b> Todd Alther <alther@jlab.org>; Ciprian Gal <ciprian@jlab.org>; Zack Conway <conway@jlab.org>; Corry Smith <csmith@jlab.org>; Philip Denny <denny@jlab.org>; Rolf Ent <ent@jlab.org>; Tanya-Gaye Stewart <fraites@jlab.org>; Dave Gaskell <gaskelld@jlab.org>;
Gianluigi Ciovati <gciovati@jlab.org>; Probir Ghoshal <ghoshal@jlab.org>; Sandesh Gopinath <gopinath@jlab.org>; Haipeng Wang <haipeng@jlab.org>; John Vennekate <hannesv@jlab.org>; Naeem Huque <huque@jlab.org>; Jennifer Williams <jennifer@jlab.org>; James Nigg
<nigg@jlab.org>; Patrick Achenbach <patricka@jlab.org>; Tom Renzo <renzo@jlab.org>; Russ Fries <rfries@jlab.org>; Scott Bentivegna <scottb@jlab.org>; Sourav Tarafdar <stara@jlab.org>; Sherry Thomas <sthomas@jlab.org>; Todd Coates <tcoates@jlab.org>; Anne-Marie
Valente <valente@jlab.org>; Shaoheng Wang <wang@jlab.org>; William Baumgartner <wbaum@jlab.org>; Matt Weaks <weaksmc@jlab.org>; Robin Wines <wines@jlab.org>; Carl Zorn <zorn@jlab.org><br>
<b>Cc:</b> antonio@jlab.org <antonio@jlab.org>; Brian Hill <bdhill@jlab.org>; Michael Dion <dion@jlab.org>; Joel Dolbeck <dolbeck@jlab.org>; eaveans@jlab.org <eaveans@jlab.org>; Giuseppina Tenbusch <jessie@jlab.org>; David Kashy <kashy@jlab.org>; Klaus Dehmelt
<kdehmelt@jlab.org>; Katherine Wilson <kwilson@jlab.org>; Natalie Carter <ncarter@jlab.org>; Robert Rimmer <rarimmer@jlab.org>; Renuka Rajput-Ghoshal <renuka@jlab.org>; Young-Min Shin <shin@jlab.org>; Mike Spata <spata@jlab.org>; Brittany Dennis <tolbert@jlab.org>;
Whit Seay <wseay@jlab.org>; Amrit Yegneswaran <yeg@jlab.org>; Shareen McCallum <mccallum@jlab.org>; Connie Adams <cadams@jlab.org>; Tori Hundley <hundley@jlab.org><br>
<b>Subject:</b> Subcontract PO Accruals - May 1st Request</span>
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All, </div>
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You are receiving this message because you are the primary (To:) or alternate (cc:) person responsible for submitting accrual estimates for at least one Subcontract Retainage (Accrual) Purchase Order. Attached you will find the listing of Subcontract Retainage
(Accrual) Purchase Orders that need to be evaluated for accrual purposes. Additionally, you will find the PO Accrual Form with instructions to be completed for your submittal. </div>
<div style="direction: ltr; text-align: left; text-indent: 0px; background-color: rgb(255, 255, 255); margin: 0px; font-family: Aptos, Aptos_EmbeddedFont, Aptos_MSFontService, Calibri, Helvetica, sans-serif; font-size: 12pt; color: black;">
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Please complete the Subcontract Percent Complete Form for work completed through <b>
<u>May 28,2025 (this is that date that you will use on the PO Accrual Form as well</u></b>). It is important that we receive estimated percent complete forms associated with work performed through this date for which we have a contractual obligation where an
invoice has not been received and approved. </div>
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<span style="color: black;">**** Please submit your accrual form to </span><span style="color: rgb(118, 62, 155);"><u>evpo@jlab.org</u></span><span style="color: black;"> by
</span><span style="color: rgb(237, 92, 87);"><b><u>close of business, Wednesday, May 21,2025</u></b></span><span style="color: black;"> If you have nothing to accrue, please email
</span><span style="color: rgb(118, 62, 155);"><u>evpo@jlab.org</u></span><span style="color: black;"> stating you have nothing to accrue for PO# xxx-xxxxxx. ****</span></div>
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<span style="color: black;">**** Please note that you can submit accruals, to </span>
<span style="color: rgb(118, 62, 155);"><u>evpo@jlab.org</u></span><span style="color: black;">, prior to receiving the month end notices***</span></div>
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Thank you in advance for your help!!!</div>
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<div style="font-family: Cooper; font-size: 14pt; color: rgb(0, 0, 0);">Tori Hundley</div>
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Treasury Accountant</div>
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Jefferson Science Associates</div>
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Office #: 757-269-6609</div>
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Email: <span style="color: rgb(94, 50, 124);"><u>hundley@jlab.org</u></span></div>
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