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Dear Sham, </div>
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please find the accrual form for UVA 24-C0532 attached. </div>
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<br>
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Have a good week!</div>
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Best, </div>
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Patrick</div>
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<b>From:</b> Sham Brakhas <brakhas@jlab.org><br>
<b>Sent:</b> Friday, August 15, 2025 17:33<br>
<b>To:</b> Todd Alther <alther@jlab.org>; Fernando Barbosa <barbosa@jlab.org>; Ciprian Gal <ciprian@jlab.org>; Zack Conway <conway@jlab.org>; Corry Smith <csmith@jlab.org>; Chris Cuevas <cuevas@jlab.org>; Philip Denny <denny@jlab.org>; Rolf Ent <ent@jlab.org>;
Tanya-Gaye Stewart <fraites@jlab.org>; Daniel Galway <galway@jlab.org>; Dave Gaskell <gaskelld@jlab.org>; Gianluigi Ciovati <gciovati@jlab.org>; Probir Ghoshal <ghoshal@jlab.org>; Sandesh Gopinath <gopinath@jlab.org>; Haipeng Wang <haipeng@jlab.org>; John
Vennekate <hannesv@jlab.org>; Naeem Huque <huque@jlab.org>; Jennifer Williams <jennifer@jlab.org>; Giuseppina Tenbusch <jessie@jlab.org>; James Nigg <nigg@jlab.org>; Onish Kumar <okumar@jlab.org>; Patrick Achenbach <patricka@jlab.org>; Peter Owen <powen@jlab.org>;
Tom Renzo <renzo@jlab.org>; Russ Fries <rfries@jlab.org>; Scott Bentivegna <scottb@jlab.org>; Steve Smith <sjsmith@jlab.org>; Sourav Tarafdar <stara@jlab.org>; Carolyn Stepney <stepney@jlab.org>; Sherry Thomas <sthomas@jlab.org>; Todd Coates <tcoates@jlab.org>;
Brittany Dennis <tolbert@jlab.org>; Anne-Marie Valente <valente@jlab.org>; Shaoheng Wang <wang@jlab.org>; William Baumgartner <wbaum@jlab.org>; Matt Weaks <weaksmc@jlab.org>; Robin Wines <wines@jlab.org>; Carl Zorn <zorn@jlab.org><br>
<b>Cc:</b> Adam Grabowski <adamg@jlab.org>; Tony Risk <antonior@jlab.org>; Brian Hill <bdhill@jlab.org>; Christine Fragapane <chummel@jlab.org>; Ciprian Gal <ciprian@jlab.org>; Michael Dion <dion@jlab.org>; Joel Dolbeck <dolbeck@jlab.org>; Eden Evans <eaevans@jlab.org>;
Hai Dong <hdong@jlab.org>; Joseph Matalevich <josephm@jlab.org>; David Kashy <kashy@jlab.org>; Klaus Dehmelt <kdehmelt@jlab.org>; Kate Mace <kmace@jlab.org>; Katherine Wilson <kwilson@jlab.org>; Maxwell Roy <maxwellr@jlab.org>; Natalie Carter <ncarter@jlab.org>;
Robert Rimmer <rarimmer@jlab.org>; Renuka Rajput-Ghoshal <renuka@jlab.org>; Young-Min Shin <shin@jlab.org>; Mike Spata <spata@jlab.org>; Whit Seay <wseay@jlab.org>; Amrit Yegneswaran <yeg@jlab.org>; Shareen McCallum <mccallum@jlab.org>; Sham Brakhas <brakhas@jlab.org>;
Connie Adams <cadams@jlab.org>; Tori Hundley <hundley@jlab.org><br>
<b>Subject:</b> Subcontract PO Accruals - August 2025 - 1st Request</div>
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<p style="margin: 0in; font-family: Aptos, sans-serif; font-size: 12pt;"><span style="color: black;">All, </span></p>
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<p style="margin: 0in; font-family: Aptos, sans-serif; font-size: 12pt;"><span style="color: black;"> </span></p>
<p style="margin: 0in; font-family: Aptos, sans-serif; font-size: 12pt;"><span style="color: black;">You are receiving this message because you are the primary (To:) or alternate (cc:) person responsible for submitting accrual estimates for at least one Subcontract
Retainage (Accrual) Purchase Order. Attached you will find the listing of Subcontract Retainage (Accrual) Purchase Orders that need to be evaluated for accrual purposes. Additionally, you will find the PO Accrual Form with instructions to be completed for
your submittal. </span></p>
<p style="margin: 0in; font-family: Aptos, sans-serif; font-size: 12pt;"><span style="color: black;"> </span></p>
<p style="margin: 0in; font-family: Aptos, sans-serif; font-size: 12pt;"><span style="color: black;">Please complete the Subcontract Percent Complete Form for work completed through
</span><b><u>August 27</u></b><span style="color: black;"><b><u>, 202</u></b></span><b><u>5</u></b><span style="color: black;"><b><u> (this is that date that you will use on the PO Accrual Form as well)</u></b>. It is important that we receive estimated percent
complete forms associated with work performed through this date for which we have a contractual obligation where an invoice has not been received and approved. </span></p>
<p style="margin: 0in; font-family: Aptos, sans-serif; font-size: 12pt;"><span style="color: black;"> </span></p>
<p style="margin: 0in; font-family: Aptos, sans-serif; font-size: 12pt;"><span style="color: black;">**** Please submit your accrual form to
</span><span style="color: blue;"><u><a style="color: blue; margin-top: 0px; margin-bottom: 0px;" class="OWAAutoLink" id="OWA167873eb-bd08-8b92-0f14-449ce8315f37" href="mailto:evpo@jlab.org">evpo@jlab.org</a></u></span><span style="color: black;"> by
</span><span style="color: rgb(237, 92, 87);"><b><u>close of business, Tuesday, August 19, 2025.</u></b></span><span style="color: black;"> If you have nothing to accrue, please email
</span><span style="color: blue;"><u><a style="color: blue; margin-top: 0px; margin-bottom: 0px;" class="OWAAutoLink" id="OWA7d0c2f6b-da8a-6e9d-d22b-fa286eb0fc4f" href="mailto:evpo@jlab.org">evpo@jlab.org</a></u></span><span style="color: black;"> stating you
have nothing to accrue for PO# xxx-xxxxxx. ****</span></p>
<p style="margin: 0in; font-family: Aptos, sans-serif; font-size: 12pt;"><span style="color: black;"> </span></p>
<p style="margin: 0in; font-family: Aptos, sans-serif; font-size: 12pt;"><span style="color: black;">**** Please note that you can submit accruals, to
</span><span style="color: blue;"><u><a style="color: blue; margin-top: 0px; margin-bottom: 0px;" class="OWAAutoLink" id="OWA284ffd54-d4fe-cd93-b677-a8adf0f011e0" href="mailto:evpo@jlab.org">evpo@jlab.org</a></u></span><span style="color: black;">, prior to
receiving the month end notices.***</span></p>
<p style="margin: 0in; font-family: Aptos, sans-serif; font-size: 12pt;"> </p>
<p style="margin: 0in; font-family: Aptos, sans-serif; font-size: 12pt;"><span style="font-size: 11pt;"> </span></p>
<p style="margin: 0in; font-family: Aptos, sans-serif; font-size: 12pt;"><span style="font-size: 11pt;"> </span></p>
<p style="margin: 0in; font-family: Aptos, sans-serif; font-size: 12pt;"><span style="font-size: 11pt;">Regards,</span></p>
<p style="margin: 0in; font-family: Aptos, sans-serif; font-size: 12pt;"><span style="font-size: 11pt;"> </span></p>
<p style="margin: 0in; font-family: Aptos, sans-serif; font-size: 12pt;"><span style="font-size: 11pt;"> </span></p>
<p style="margin: 0in; font-family: Aptos, sans-serif; font-size: 12pt;"><span style="font-size: 11pt;">Sham Brakhas</span></p>
<p style="margin: 0in; font-family: Aptos, sans-serif; font-size: 12pt;"><span style="font-size: 11pt;">Finance & Payroll Accountant</span></p>
<p style="margin: 0in; font-family: Aptos, sans-serif; font-size: 12pt;"><span style="font-size: 11pt;">Jefferson Science Associates LLC</span></p>
<p style="margin: 0in; font-family: Aptos, sans-serif; font-size: 12pt;"><span style="font-size: 11pt;">Phone: 757-269-6860</span></p>
<p style="margin: 0in; font-family: Aptos, sans-serif; font-size: 12pt;"><span style="font-size: 11pt;">E-mail:
</span><span style="font-size: 11pt; color: rgb(70, 120, 134);"><u><a style="color: rgb(70, 120, 134); margin-top: 0px; margin-bottom: 0px;" class="OWAAutoLink" id="OWA6f43a2e8-ca29-bbe9-a146-2e6fd081f30c" href="mailto:brakhas@jlab.org">brakhas@jlab.org</a></u></span></p>
<p style="margin: 0in; font-family: Aptos, sans-serif; font-size: 12pt;"><span style="font-size: 11pt;"><img style="width: 1.5in; height: 0.375in; margin-top: 0px; margin-bottom: 0px;" size="7356" height="36" width="144" id="x_x_x_Picture_x0020_1" alt="https://www.jlab.org/div_dept/dir_off/public_affairs/logo/JLabEmailSig.png" data-outlook-trace="F:1|T:1" src="cid:image001.png@01DBAEB0.D1CAAF40"></span></p>
<p style="margin: 0in; font-family: Aptos, sans-serif; font-size: 12pt;"><span style="font-size: 11pt;"> </span></p>
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