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Adding Ellen Kriskovich to this thread, as she worked on the August form.</div>
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(Note: Ellen is in transit today but will be online later this afternoon).</div>
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Thank you,</div>
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Kate</div>
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<b>From: </b>Steve Smith <sjsmith@jlab.org><br>
<b>Date: </b>Friday, September 12, 2025 at 11:00 AM<br>
<b>To: </b>Sham Brakhas <brakhas@jlab.org>, evpo@jlab.org <evpo@jlab.org><br>
<b>Cc: </b>Kate Mace <kmace@jlab.org><br>
<b>Subject: </b>Re: Subcontract PO Accruals - YEAR END 2025 - 1st Request<br>
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Can you send me the approved, reconciled August form, or at least a screenshot of it? That way we can both be working off the same numbers. I don't see 14.07% anywhere, I see 12.57%. </div>
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Pls call me on Teams going forward if this doesn't resolve the issue.</div>
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Thanks</div>
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<b>From:</b> Sham Brakhas <brakhas@jlab.org><br>
<b>Sent:</b> Friday, September 12, 2025 1:57 PM<br>
<b>To:</b> Steve Smith <sjsmith@jlab.org>; evpo@jlab.org <evpo@jlab.org><br>
<b>Cc:</b> Kate Mace <kmace@jlab.org><br>
<b>Subject:</b> Re: Subcontract PO Accruals - YEAR END 2025 - 1st Request</div>
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Hi Steve,</div>
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I am not sure about the hours, i can tell the percentage of that line is completed is at 14.07% percentage,</div>
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hope that help,</div>
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thanks,</div>
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<p dir="ltr" class="ms-outlook-mobile-reference-message skipProofing"><span style="font-family: Aptos, Aptos_EmbeddedFont, Aptos_MSFontService, Calibri, Helvetica, sans-serif; font-size: 11pt; color: rgb(0, 0, 0);">Sham Brakhas</span></p>
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</span><span style="font-family: Aptos, Aptos_EmbeddedFont, Aptos_MSFontService, Calibri, Helvetica, sans-serif; font-size: 11pt; color: rgb(5, 99, 193);"><u><a href="mailto:brakhas@jlab.org" id="OWA9dc06738-5f4c-6582-f9a1-5ebbfef12d8f" class="x_OWAAutoLink" style="margin-top: 0px; margin-bottom: 0px;">brakhas@jlab.org</a></u></span></p>
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<b>From:</b> Steve Smith <sjsmith@jlab.org><br>
<b>Sent:</b> Friday, September 12, 2025 1:53 PM<br>
<b>To:</b> Sham Brakhas <brakhas@jlab.org>; evpo@jlab.org <evpo@jlab.org><br>
<b>Cc:</b> Kate Mace <kmace@jlab.org><br>
<b>Subject:</b> Re: Subcontract PO Accruals - YEAR END 2025 - 1st Request</div>
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14.07% would imply that 176 hours were received in August. Is that actual?</div>
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<b>From:</b> Sham Brakhas <brakhas@jlab.org><br>
<b>Sent:</b> Friday, September 12, 2025 1:52 PM<br>
<b>To:</b> Steve Smith <sjsmith@jlab.org>; evpo@jlab.org <evpo@jlab.org><br>
<b>Cc:</b> Kate Mace <kmace@jlab.org><br>
<b>Subject:</b> Re: Subcontract PO Accruals - YEAR END 2025 - 1st Request</div>
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Good Afternoon,</div>
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For line 1 its already vouchered at %14.07 percentage on September 8, we cannot reduce the amount, please increase the amount and send the revised form back to us.</div>
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thanks,</div>
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<p dir="ltr">Sham Brakhas</p>
<p dir="ltr">Finance & Payroll Accountant</p>
<p dir="ltr">Jefferson Science Associates LLC</p>
<p dir="ltr">Phone: 757-269-6860</p>
<p dir="ltr">E-mail: <span style="color: rgb(5, 99, 193);"><u><a href="mailto:brakhas@jlab.org" id="OWAe67e49cd-382c-e63d-9909-4e124c8792d0" class="x_OWAAutoLink" style="margin-top: 0px; margin-bottom: 0px;">brakhas@jlab.org</a></u></span></p>
<p dir="ltr"><img src="cid:3e43ba1e-896e-4e38-a2aa-62b1f6035477" alt="https://www.jlab.org/div_dept/dir_off/public_affairs/logo/JLabEmailSig.png" data-outlook-trace="F:4|T:4" width="144" height="36" style="width: 144px; height: 36px; margin-top: 0px; margin-bottom: 0px;"></p>
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<b>From:</b> Steve Smith <sjsmith@jlab.org><br>
<b>Sent:</b> Friday, September 12, 2025 12:43 PM<br>
<b>To:</b> Sham Brakhas <brakhas@jlab.org>; evpo@jlab.org <evpo@jlab.org><br>
<b>Cc:</b> Kate Mace <kmace@jlab.org><br>
<b>Subject:</b> Re: Subcontract PO Accruals - YEAR END 2025 - 1st Request</div>
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Rev 1 is attached. </div>
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<b>From:</b> Sham Brakhas <brakhas@jlab.org><br>
<b>Sent:</b> Friday, September 12, 2025 12:14 PM<br>
<b>To:</b> evpo@jlab.org <evpo@jlab.org>; Steve Smith <sjsmith@jlab.org><br>
<b>Cc:</b> Kate Mace <kmace@jlab.org><br>
<b>Subject:</b> Re: Subcontract PO Accruals - YEAR END 2025 - 1st Request</div>
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Good afternoon Steve,</div>
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Please can you fix the PO Accrual Form, we need the percentage not the hours, please add the percentage you want to accrue for September on the percentage column:</div>
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Thanks,</div>
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<p dir="ltr">Sham Brakhas</p>
<p dir="ltr">Finance & Payroll Accountant</p>
<p dir="ltr">Jefferson Science Associates LLC</p>
<p dir="ltr">Phone: 757-269-6860</p>
<p dir="ltr">E-mail: <span style="color: rgb(5, 99, 193);"><u><a href="mailto:brakhas@jlab.org" id="OWA005fcf78-2ea7-ce97-8c40-0579559e4b2a" class="x_OWAAutoLink" style="margin-top: 0px; margin-bottom: 0px;">brakhas@jlab.org</a></u></span></p>
<p dir="ltr"><img src="cid:9290f34d-474b-44b2-9682-059712f05019" alt="https://www.jlab.org/div_dept/dir_off/public_affairs/logo/JLabEmailSig.png" data-outlook-trace="F:6|T:6" width="144" height="36" style="width: 144px; height: 36px; margin-top: 0px; margin-bottom: 0px;"></p>
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<b>From:</b> Evpo <evpo-bounces@jlab.org> on behalf of Steve Smith via Evpo <evpo@jlab.org><br>
<b>Sent:</b> Friday, September 12, 2025 12:01 PM<br>
<b>To:</b> evpo@jlab.org <evpo@jlab.org><br>
<b>Cc:</b> Kate Mace <kmace@jlab.org><br>
<b>Subject:</b> Re: [Evpo] Subcontract PO Accruals - YEAR END 2025 - 1st Request</div>
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<b>From:</b> Sham Brakhas <brakhas@jlab.org><br>
<b>Sent:</b> Thursday, September 11, 2025 4:55 PM<br>
<b>To:</b> Todd Alther <alther@jlab.org>; Fernando Barbosa <barbosa@jlab.org>; Ebony Beaver <beaver@jlab.org>; Ciprian Gal <ciprian@jlab.org>; Zack Conway <conway@jlab.org>; Corry Smith <csmith@jlab.org>; Chris Cuevas <cuevas@jlab.org>; Philip Denny <denny@jlab.org>;
Rolf Ent <ent@jlab.org>; Tanya-Gaye Stewart <fraites@jlab.org>; Daniel Galway <galway@jlab.org>; Dave Gaskell <gaskelld@jlab.org>; Gianluigi Ciovati <gciovati@jlab.org>; Probir Ghoshal <ghoshal@jlab.org>; Sandesh Gopinath <gopinath@jlab.org>; Haipeng Wang
<haipeng@jlab.org>; John Vennekate <hannesv@jlab.org>; Naeem Huque <huque@jlab.org>; Jennifer Williams <jennifer@jlab.org>; Giuseppina Tenbusch <jessie@jlab.org>; James Nigg <nigg@jlab.org>; Onish Kumar <okumar@jlab.org>; Peter Owen <powen@jlab.org>; Tom Renzo
<renzo@jlab.org>; rfries@jlab.org <rfries@jlab.org>; Scott Bentivegna <scottb@jlab.org>; Steve Smith <sjsmith@jlab.org>; Sourav Tarafdar <stara@jlab.org>; Carolyn Stepney <stepney@jlab.org>; Sherry Thomas <sthomas@jlab.org>; Todd Coates <tcoates@jlab.org>;
Brittany Dennis <tolbert@jlab.org>; Anne-Marie Valente <valente@jlab.org>; Shaoheng Wang <wang@jlab.org>; William Baumgartner <wbaum@jlab.org>; Matt Weaks <weaksmc@jlab.org>; Robin Wines <wines@jlab.org>; Benedikt Zihlmann <zihlmann@jlab.org>; Carl Zorn <zorn@jlab.org><br>
<b>Cc:</b> Tony Risk <antonior@jlab.org>; Brian Hill <bdhill@jlab.org>; Christine Fragapane <chummel@jlab.org>; Michael Dion <dion@jlab.org>; Joel Dolbeck <dolbeck@jlab.org>; Eden Evans <eaevans@jlab.org>; Hai Dong <hdong@jlab.org>; Joseph Matalevich <josephm@jlab.org>;
David Kashy <kashy@jlab.org>; Klaus Dehmelt <kdehmelt@jlab.org>; Kate Mace <kmace@jlab.org>; Katherine Wilson <kwilson@jlab.org>; Maxwell Roy <maxwellr@jlab.org>; Natalie Carter <ncarter@jlab.org>; Robert Rimmer <rarimmer@jlab.org>; Renuka Rajput-Ghoshal <renuka@jlab.org>;
Scott Bentivegna <scottb@jlab.org>; Young-Min Shin <shin@jlab.org>; Mike Spata <spata@jlab.org>; Whit Seay <wseay@jlab.org>; Amrit Yegneswaran <yeg@jlab.org>; Shareen McCallum <mccallum@jlab.org>; Sham Brakhas <brakhas@jlab.org>; Connie Adams <cadams@jlab.org>;
Tori Hundley <hundley@jlab.org><br>
<b>Subject:</b> Subcontract PO Accruals - YEAR END 2025 - 1st Request</div>
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<span style="color: black;">All,</span></p>
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<span style="font-family: Aptos, sans-serif;">You are receiving this message because you are the primary (To:) or alternate (cc:) person responsible for submitting accrual estimates for at least one Subcontract Retainage (Accrual) Purchase Order. Attached you
will find the listing of Subcontract Retainage (Accrual) Purchase Orders that need to be evaluated for accrual purposes. Additionally, you will find the PO Accrual Form with instructions to be completed for your submittal. </span></p>
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<span style="color: rgb(12, 100, 192);"><b><u>This is the Year End accruals where we have a very short window for completing this processing. It is imperative that you forward September 2025 accruals promptly.</u></b></span></p>
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<span style="color: black;"> <br>
Please complete the Subcontract Percent Complete Form for <b><i><u>estimated work completed through</u></i></b></span><span style="color: rgb(12, 100, 192);"><b><i><u> September 30, 2025
</u></i></b></span><span style="color: black;"><b><i><u>- this is the date to use on the PO Accrual form as well.</u></i></b> It is important that we receive estimated percent complete forms associated with the
<b><i><u>estimated work performed through this date for which we have a contractual obligation where an invoice has not been received and approved</u></i></b>. Accruals are due by Tuesday, September 23, 2025</span><span style="color: rgb(36, 36, 36);">.</span></p>
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<span style="font-family: Aptos, sans-serif;"> <b>**** Please submit your accrual form to
</b></span><span style="font-family: Aptos, sans-serif; color: blue;"><b><i><u><a href="mailto:evpo@jlab.org" id="OWAd5199ac4-9b9f-3e09-2051-4b70d42b60ae" class="x_x_x_x_x_x_x_OWAAutoLink" title="mailto:evpo@jlab.org" data-linkindex="2" style="color: blue; margin: 0px;">evpo@jlab.org</a></u></i></b></span><span style="font-family: Aptos, sans-serif;"><b> by
close of business, </b></span><span style="font-family: Aptos, sans-serif; color: rgb(36, 36, 36);"><b>Tuesday</b></span><span style="font-family: Aptos, sans-serif;"><b>, September
</b></span><span style="font-family: Aptos, sans-serif; color: rgb(36, 36, 36);"><b>23</b></span><span style="font-family: Aptos, sans-serif;"><b>, 2025. If you have nothing to accrue, please email
</b></span><span style="font-family: Aptos, sans-serif; color: blue; background-color: white;"><u><a href="mailto:evpo@jlab.org" id="OWA3de293cb-1cb0-6fee-d4cd-871ee188f6d1" class="x_x_x_x_x_x_x_OWAAutoLink" title="mailto:evpo@jlab.org" data-linkindex="3" style="color: blue; margin: 0px;">evpo@jlab.org</a></u></span><span style="font-family: Aptos, sans-serif; background-color: white;"> </span><span style="font-family: Aptos, sans-serif;"><b> stating
you have nothing to accrue for PO# xxx-xxxxxx.****</b></span></p>
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<span style="color: black;">Thank for your speedy response to this matter!</span></p>
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<span style="color: black;">Respectfully Submitted,</span></p>
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<p dir="ltr" style="margin: 0in;"><span style="font-family: Aptos, Aptos_EmbeddedFont, Aptos_MSFontService, Calibri, Helvetica, sans-serif; font-size: 11pt; color: rgb(0, 0, 0);">Sham Brakhas</span></p>
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Finance & Payroll Accountant</div>
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Jefferson Science Associates LLC</div>
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Phone: 757-269-6860</div>
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E-mail: <span style="color: rgb(70, 120, 134);"><u><a href="mailto:brakhas@jlab.org" id="OWA2b841988-59c4-928a-447a-c2181ce041e7" class="x_x_x_x_x_x_x_OWAAutoLink" style="color: rgb(70, 120, 134); margin-top: 0px; margin-bottom: 0px;">brakhas@jlab.org</a></u></span></div>
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